Joint Meeting for the Rules and Open Government Committee and Committee of the Whole
City of San José
Agenda
City of San José
200 East Santa Clara Street
San Jose, CA 95113
Committee Members
David Cohen, Chair
Pam Foley, Vice Chair
Sergio Jimenez, Member
Dev Davis, Member
Rosemary Kamei, Member
Committee Staff
Lee Wilcox, Assistant City Manager
Toni Taber, City Clerk
Nora Frimann, City Attorney
Rachelle Blattman, City Manager's Office
Wednesday, April 3, 2024 2:00 PM Council Chambers
Interpretation is available in Spanish and Vietnamese. In your webinar controls, select “Interpretation.” Click the language you would like to hear. (Zoom only)
Se dispone de interpretación en español y vietnamita. En los controles de su seminario web, seleccione "Interpretation" (Interpretación). (Zoom solo)
Thông dịch có sẵn bằng tiếng Tây Ban Nha và tiếng Việt. Trong các điều khiển hội thảo trên web của bạn, hãy chọn “Interpretation” (Phiên dịch). (Zoom chỉ một)
How to observe the Meeting (no public comment):
1) Cable Channel 26,
2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia
4) By phone 888-475-4499. Webinar ID: 9152 334 6791. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free) 5) By online https://sanjoseca.zoom.us/j/91523346791.
Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 16+. Certain functionality may be disabled in older browsers including Internet Explorer.
How to submit written Public Comment for items on the agenda:
City of San José Page 1 Printed on 4/3/2024
Joint Meeting for the Rules and April 3, 2024
Open Government Committee and
Committee of the Whole
Agenda
1) By email to [email protected] by 9:00 a.m. the day of the meeting.
How to provide spoken Public Comment during the Committee Meeting:
Fill out a Yellow Speaker's Card and submit it to boxes at the bottom of the Chambers.
A. City Council (City Clerk)
1. Review Final Agenda
Review April 9, 2024 Final Agenda
a. Add New Items to Final Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
24-548
Agenda
Add Sheet
Attachments
2. Review Draft Agenda
Review April 16, 2024 Draft Agenda
a. Add New Items to Draft Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
24-549
Attachments Agenda
Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
B. Consent Calendar
ROGC The Public Record for March 21 - March 28, 2024. (City Clerk) 24-550
1. Recommendation: Receive and file the Public Record for March 21 - March 28, 2024.
Attachments The Public Record
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Joint Meeting for the Rules and April 3, 2024
Open Government Committee and
Committee of the Whole
Agenda
Retroactive Approval of Multiple Special Events Sponsored by Council District 4 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Cohen)
ROGC
24-551
2. Recommendation: 1. Retroactively approve the Synopsys Winners Awards Ceremony scheduled on April 2, 2024 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve the District 4 Dumpster Day scheduled on April 2, 2024 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on the April 9, 2024 Council Agenda for action.
Attachments Memorandum from Cohen
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Joint Meeting for the Rules and April 3, 2024
Open Government Committee and
Committee of the Whole
Agenda
Approval of Various Events Sponsored by Council District 5 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Ortiz) ROGC
24-554
3. City of San José Page 4 Printed on 4/3/2024
Joint Meeting for the Rules and April 3, 2024
Open Government Committee and
Committee of the Whole
Agenda
Recommendation: 1. Retroactively approve the Tarde de Union y Noche de Fuerza event scheduled on February 9, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve the 1st Annual Parents in Action Conference event scheduled on February 17, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
3. Retroactively approve the Tet New Year Celebration event scheduled on February 23, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
4. Retroactively approve the Dobern Community Townhall Meeting event scheduled on February 29, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
5. Retroactively approve the Budget Townhall #1 event scheduled on March 1, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
6. Retroactively approve the Budget Townhall #2 event scheduled on March 13, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
7. Retroactively approve the Foxdale Renter’s Rights Townhall event scheduled on March 21, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
8. Retroactively approve the Mayfair Community Center Spring Fling event scheduled on March 23, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
9. Retroactively approve the SJSU Cinco de Mayo Educational Panel event scheduled on March 27, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
10. Retroactively approve the Poco Way Renter’s Rights Townhall event scheduled on March 29, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
11. Retroactively approve the Grammercy Neighborhood Dumpster Day event scheduled on March 30, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
12. Retroactively approve the SJ Earthquakes Soccer Celebration event scheduled on April 5, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
13. Approve the Budget Townhall Meeting #3 event scheduled on April 13, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
14. Approve the D5 + D8 Budget Townhall event scheduled on April City of San José Page 5 Printed on 4/3/2024
Joint Meeting for the Rules and April 3, 2024
Open Government Committee and
Committee of the Whole
Agenda
15, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
15. Approve the Budget Townhall #4 event scheduled on April 17, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
16. Place the item on the April 9, 2024, Council Agenda for action.
Attachments Memorandum from Ortiz
ROGC Digital Billboards Status Report Cross-Reference Date. (Torres) 24-555
4. Recommendation: Change the Digital Billboard Status Report cross-reference from the Community and Economic Development Committee to City Council from April 2024 to a date before December 2024, as recommended by staff at the February 26, 2024 Community and Economic Development Committee meeting.
Attachments Memorandum from Torres
END OF CONSENT
C. Rules Committee Reviews, Recommendations and Approvals D. Open Forum
Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the Committee.
E. Adjournment
The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view.
The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online.
The Levine Act requires a Party in a Proceeding before the City of San José that involves any action related to their contract, license, permit, or use entitlement to disclose any campaign contributions to City elected or appointed officials totaling more than $250 within the 12 months prior to the City decision. A Participant to a Proceeding may voluntarily report a campaign contribution. Please visit https://www.sanjoseca.gov/your-government/appointees/city-clerk/levine-act for updated forms and information.
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Joint Meeting for the Rules and April 3, 2024
Open Government Committee and
Committee of the Whole
Agenda
All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.
Access the video, the agenda and related reports for this meeting by visiting the City's website.
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