RULES COMMITTEE AGENDA: 4/03/24
ITEM: B.2
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember David Cohen
District 4
SUBJECT: SEE BELOW DATE: March 27, 2024
APPROVED:
SUBJECT: APPROVAL OF MULTPILE SPECIAL EVENTS SPONSORED BY COUNCIL DISTRICT 4 AS A CITY COUNCIL SPONSORED SPECIAL EVENTS TO
EXPEND CITY FUNDS AND ACCEPT DONATIONS OF MATERIALS AND
SERVICES FOR THE EVENT
RECOMMENDATION
1. Retroactively approve the Synopsys Winners Awards Ceremony that was held on Tuesday, April 2, 2024 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve the District 4 Dumpster Day that will be held on Saturday, April 13, 2024 as a City Council sponsored Special Event and approve the expenditure of funds.
3. Approve and accept donations from various individuals, businesses, or community groups to support the event.
4. Place the item on the Tuesday, April 9, 2024 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The Synopsys Winners Awards Ceremony was held on Tuesday, April 2, 2024 from 6:00pm to 8:00pm at the San Jose City Hall Rotunda. The purpose of this event is for San Jose residents to celebrate the winners of the Synopsys Science and Technology Championship. This event is free and open to the public.
The District 4 Dumpster Day will be held on Saturday, April 13, 2024 from 8:30am to 12:00pm at Ringwood Court in San Jose. The purpose of this event is for San Jose residents to come
HONORABLE MAYOR AND CITY COUNCIL
03/27/2024
Subject: District 4 Special Event
Rev 1/2018
together and properly dispose of unwanted items, making a positive impact on our environment.
This event was free and open to the public. This event is free and open to the public.
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember David Cohen will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 4, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the Wednesday, April 3, 2024 Rules Committee Agenda and the Tuesday, April 9, 2024 City Council Agenda.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.