RULES COMMITTEE AGENDA: 4/10/2024
ITEM: B.4
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Arjun Batra
District 10
SUBJECT: SEE BELOW DATE: April 4, 2024
APPROVED:
SUBJECT: APPROVAL OF MULTIPLE SPECIAL EVENTS SPONSORED BY COUNCIL DISTRICT 10 AS CITY COUNCIL-SPONSORED SPECIAL
EVENTS TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF
MATERIALS AND SERVICES FOR THE EVENTS
RECOMMENDATION
1. Approve the upcoming Public Safety Town Halls on April 13, 2024, May 11, 2024, and June 15, 2024, as City Council-sponsored Special Events, and approve the expenditure of funds.
2. Approve the upcoming Dumpster Days on May 4, 2024, in Almaden, and June 29, 2024, in Santa Teresa, as City Council-sponsored Special Events, and approve the expenditure of funds.
3. Approve the Shredding and E-Waste Day on April 13, 2024, as a City Council-sponsored Special Events, and approve the expenditure of funds.
4. Approve the Azerbaijan Flag Raising event on May 10, 2024, as a City Council-sponsored Special Event, and approve the expenditure of funds.
5. Place the item on the April 16, 2024 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council-sponsored Special Events and the proposed use of any funds.
The District 10 Council office will sponsor a series of Public Safety Town Halls over the course of the next few months, scheduled on April 13, 2024, May 11, 2024, and June 15, 2024, to create an open forum for residents of District 10 to discuss any questions they may have with public safety personnel. The District 10 office will provide resources and refreshments.
HONORABLE MAYOR AND CITY COUNCIL
April 4, 2024
Subject: Approval of Upcoming District 10 Events
Rev 10/2015
The District 10 Council office will sponsor a Dumpster Day in the Almaden area on May 4, 2024, and another in the Santa Teresa area on June 29, 2024, to provide residents an opportunity to discard unwanted items safely. Residents from their respective neighborhoods will volunteer as bin monitors and provide traffic control. In addition, the District 10 office will provide refreshments as well as dumpsters.
The District 10 Council office will sponsor a Shredding and E-Waste Day to provide District 10 residents an opportunity to discard unwanted documents and electronics safely.
The District 10 Council office will sponsor the Azerbaijan Flag raising, scheduled on May 10, 2024, in remembrance of the founding of the Azerbaijan Democratic Republic as a secular democratic state in 1918. The District 10 Council office is partnering with the Azerbaijan House to help celebrate their Independence Day through their flag raising and continuing to the Rotunda for refreshments and display of the culture through art, dance, songs, food, and refreshments.
These events will all be free and open to the public.
ANALYSIS
Approval by the City Council of these events will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Batra will report any cash or in-kind donations received for the events on his Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 10, City departments, and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed under the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the April 10, 2024, Rules Committee Agenda and the April 16, 2024, City Council Agenda.
CEQA
Not a Project, File No. PP15-077, Temporary Special Events.
Not a Project, File No. PP10-069(c), City Administrative Activities.
Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities.
Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
HONORABLE MAYOR AND CITY COUNCIL
April 4, 2024
Subject: Approval of Upcoming District 10 Events
Rev 10/2015
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.