RULES COMMITTEE AGENDA: 4/10/2024
ITEM: B.5
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Domingo
Candelas, District 8
SUBJECT: SEE BELOW DATE: 4/4/2023
APPROVED:
SUBJECT: RETROACTIVE APPROVAL OF VARIOUS DISTRICT 8 EVENTS AS
CITY COUNCIL SPONSORED SPECIAL EVENTS TO EXPEND CITY FUNDS AND
ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE EVENTS
RECOMMENDATION
1. Retroactive approval and approval of Various District 8 Events as City Council sponsored Special Events and approve the expenditure of funds. These events are as follows:
o Budget Town Hall and Breakfast on January 20, 2024
o Pancake Social on January 26, 2024
o Community Clean up at Dove Hill Park on January 27, 2024 o Pleasant Hills Golf Course Community Workshop on February 15, 2024 o Dumpster Day at Quimby Road on February 17, 2024
o Evergreen Little League Clean-up day at Quimby Middle School on February 25, 2024
o Clean-up at Brigadoon Park on March 16, 2024
o Dumpster Day at Welch Park, Hidden Glens and Vista Verde on March 23, 2024 o Creekside Neighborhood Community Egg Hunt on March 24, 2024 o Eggstravaganza at Rose Terrasse Circle on March 30, 2024
2. Approve and accept donations from various individuals, businesses, or community groups to support the events.
3. Place the item on the April 16th, 2024, City Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
HONORABLE MAYOR AND CITY COUNCIL
Subject: Various District 8 Events
Rev 1/2018
The purchase of event supplies and food for the outlined District 8 Events were for the community who attended to:
1) learn about city hall services and provide input on their priorities, and/or 2) learn about and access community organization services.
ANALYSIS
Approval by the City Council of the events will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Domingo Candelas will report any cash or in-kind donations received for the events on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 8, City departments and the Office of the City Clerk to proceed with the events. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the April 10, 2024, Rules Committee Agenda and the April 16th, 2024, City Council Agenda.
CEQA
x Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment.
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities.
Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.