Joint Meeting for the Rules and Open Government Committee and Committee of the Whole
City of San José
Agenda
City of San José
200 East Santa Clara Street
San Jose, CA 95113
Committee Members
David Cohen, Chair
Pam Foley, Vice Chair
Sergio Jimenez, Member
Dev Davis, Member
Rosemary Kamei, Member
Committee Staff
Lee Wilcox, Assistant City Manager
Toni Taber, City Clerk
Nora Frimann, City Attorney
Rachelle Blattman, City Manager's Office
Wednesday, May 15, 2024 2:00 PM Council Chambers
Interpretation is available in Spanish and Vietnamese. In your webinar controls, select “Interpretation.” Click the language you would like to hear. (Zoom only)
Se dispone de interpretación en español y vietnamita. En los controles de su seminario web, seleccione "Interpretation" (Interpretación). (Zoom solo)
Thông dịch có sẵn bằng tiếng Tây Ban Nha và tiếng Việt. Trong các điều khiển hội thảo trên web của bạn, hãy chọn “Interpretation” (Phiên dịch). (Zoom chỉ một)
For live translations in over 50 languages, please go to https://attend.wordly.ai/join/FAYU-7105 How to observe the Meeting (no public comment):
1) Cable Channel 26,
2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia
4) By phone 888 475 4499. Webinar ID: 91523346791. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free) 5) By online https://sanjoseca.zoom.us/j/91523346791.
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City of San José Page 1 Printed on 5/15/2024
Joint Meeting for the Rules and May 15, 2024
Open Government Committee and
Committee of the Whole
Agenda
How to submit written Public Comment for items on the agenda:
1) By email to [email protected] by 9:00 a.m. the day of the meeting.
How to provide spoken Public Comment during the Committee Meeting:
Fill out a Yellow Speaker's Card and submit it to boxes at the bottom of the Chambers.
A. City Council (City Clerk)
1. Review Final Agenda
Review May 21, 2024 Final Agenda
a. Add New Items to Final Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
24-588
Agenda
Add Sheet
Attachments
2. Review Draft Agenda
ROGC Review May 28, 2024 Draft Agenda - Cancelled
24-589
Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
B. Consent Calendar
City of San José Page 2 Printed on 5/15/2024
Joint Meeting for the Rules and May 15, 2024
Open Government Committee and
Committee of the Whole
Agenda
Updates to the January - June 2024 Community and Economic Development Committee Work Plan. (City Manager)
ROGC
24-587
1. Recommendation: Approve amendments to the January - June 2024 Community and Economic Development (CED) Committee Work Plan to:
(a) Drop the following item from the April 22, 2024, CED Committee meeting agenda:
Rent Stabilization Program Strategic Plan Status Report.
Purpose: Provide a status report on the draft Rent Stabilization Program Strategic Plan including Apartment Rent Ordinance, Mobilehome Rent Ordinance, Tenant Protection Ordinance, Ellis Act Ordinance, and goals and objectives for the program over the coming years. (Housing) (b) Drop the following item from the May 20, 2024, CED Committee meeting agenda:
Lease and Asset Management System Status Report.
Purpose: Provide a status report on the Lease and Asset Management System project for effective management of leases, property ownership, maintenance, and comprehensive tracking of real estate assets. (Economic Development and Cultural Affairs/Information Technology) (c) Drop the following item from the June 24, 2024, CED Committee meeting agenda:
Measure E Real Property Transfer Tax Refund for Qualifying Nonprofit Real Property Transfers Pilot Program Status Report.
Purpose: Provide a status report on the Measure E Real Estate Transfer Tax Refund for Qualifying Nonprofit Real Property Transfer Pilot Program, including any recommendations to end the pilot or establish a formal program. (Housing)
Attachments Memorandum
ROGC Monthly Report of Activities for April 2024. (City Auditor) 24-584
2. Recommendation: Approve the Auditors Office Monthly Report for the month of April 2024.
Attachments Memorandum
City of San José Page 3 Printed on 5/15/2024
Joint Meeting for the Rules and May 15, 2024
Open Government Committee and
Committee of the Whole
Agenda
Approval of Pride and Transgender Flag Raisings and Lighting for Pride Month Sponsored by Council District 3, Council District 6, and Council District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Torres, Foley, and Davis)
ROGC
24-585
3. Recommendation: 1. Approve the Progressive Pride and Transgender Flag Raisings for Pride Month to be recognized by the City Council scheduled on June 4, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve the 2024 Pride Month Lighting scheduled on June 1-7, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
3. Approve and accept donations from various individuals, businesses, or community groups to support the event.
4. Place the item on the May 21, 2024, Council Agenda for action.
Attachments Memorandum from Torres, Foley, and Davis
Retroactive Approval of Special Events Sponsored by Council District 3 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Torres) ROGC
24-586
4. Recommendation: 1. Retroactively approve San José Day scheduled on April 6, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve the Cinco de Mayo Car Show scheduled on May 4, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
3. Retroactively approve the Cinco de Mayo Parade and Festival scheduled on May 5, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
4. Retroactively approve and accept donations from various individuals, businesses or community groups to support the events.
5. Place the item on the May 21, 2024, Council Agenda for action.
Attachments Memorandum from Torres
END OF CONSENT
C. Rules Committee Reviews, Recommendations and Approvals City of San José Page 4 Printed on 5/15/2024
Joint Meeting for the Rules and May 15, 2024
Open Government Committee and
Committee of the Whole
Agenda
ROGC Bringing Equity to San José. (Kamei, Jimenez, Ortiz, and Candelas) 24-590
1. Recommendation: Direct the City Manager to prepare Manager’s Budget Addenda on the following items for consideration in the June Budget Message:
1. As directed by Councilmember Candelas and approved by the City Council on October 24, 2023, establish needed resources to engage health care providers such as Santa Clara County Health and Hospital System, Kaiser Permanente, Stanford Health Care, or other public and private partners to create onsite preventive care solutions at our Emergency Interim Housing (EIH) locations to reduce emergency service calls.
2. Analyze the cost of adding Joseph George Elementary school as a pilot location to the recently approved Encampment Management Program’s school setback policy.
3. Analyze adding Thompson Creek to the Encampment Management Abatement and instituting “no return zone” in an effort to maintain waterways clean and free of pollutants, biohazards, and protect riparian habitat.
4. Analyze the eligibility of using CDBG Funds to support, enhance, and expand the work of Project Hope in the Cadillac-Winchester area by:
a. Creating a clear Asset Map of resources-including facilities and programs- available for residents and businesses;
b. Funding a new Needs Assessment; and
c. Completing a Gap Analysis to determine what needs remain unmet.
5. Analyze the eligibility of using CDBG Funds for the Mexican American Community Services Agency (MACSA) as a possible Community Development Investment (CDI) Project for FY 2025/2026.
Attachments Memorandum from Kamei, Jimenez, and Ortiz
City of San José Page 5 Printed on 5/15/2024
Joint Meeting for the Rules and May 15, 2024
Open Government Committee and
Committee of the Whole
Agenda
Improve the Quality of Life of Walnut Mobile Home Park Residents. (Jimenez)
ROGC
24-591
2. Recommendation: 1. To protect the health and safety and improve the quality of life of Walnut Mobile Home Park residents, direct the City Manager to cease the storage of all trash, illegal dumping, debris, and refuse at the DOT South Yard located at 4420 Monterey Rd, San Jose, CA 95111, no later than December 2024.
2. Direct the City Manager to find funding for operational changes needed to cease the storage of all trash, illegal dumping, debris, and refuse at the DOT South Yard in the 2024-2025 fiscal year budget.
Attachments Memorandum from Jimenez
D. Open Forum
Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the Committee.
E. Adjournment
The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view.
The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online.
The Levine Act requires a Party in a Proceeding before the City of San José that involves any action related to their contract, license, permit, or use entitlement to disclose any campaign contributions to City elected or appointed officials totaling more than $250 within the 12 months prior to the City decision. A Participant to a Proceeding may voluntarily report a campaign contribution. Please visit https://www.sanjoseca.gov/your-government/appointees/city-clerk/levine-act for updated forms and information.
All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.
Access the video, the agenda and related reports for this meeting by visiting the City's website.
City of San José Page 6 Printed on 5/15/2024