RULES COMMITTEE AGENDA: 5/29/2024
ITEM: B.4
;
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Arjun Batra
District 10
SUBJECT: SEE BELOW DATE: May 15, 2024
APPROVED:
SUBJECT: APPROVAL OF SPECIAL EVENTS SPONSORED BY COUNCIL DISTRICT 10 AS CITY COUNCIL-SPONSORED SPECIAL EVENTS TO
EXPEND CITY FUNDS AND ACCEPT DONATIONS OF MATERIALS
AND SERVICES FOR THE EVENTS
RECOMMENDATION
1. Retroactively approve the in person Talk with Batra on Saturday, May 18, 2024, Saturday, June 22, 2024, and Saturday, July 20, 2024, as City Council-sponsored Special Events, and approve the expenditure of funds.
2. Approve the Fraud Prevention Workshop on Wednesday, May 29, 2024, as a City Councilsponsored Special Event, and approve the expenditure of funds.
3. Approve the All-Inclusive Playground Groundbreaking Event on Monday, June 24, 2024, as a City Council-sponsored Special Event, and approve the expenditure of funds.
4. Approve the Santa Teresa Dumpster Day on Saturday, June 29, 2024, as a City Councilsponsored Special Event, and approve the expenditure of funds.
5. Approve the 4th of July Fireworks Festival on Thursday, July 4, 2024, as a City Councilsponsored Special Event, and approve the expenditure of funds.
6. Place these items on the June 4, 2024 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council-sponsored Special Events and the proposed use of any funds.
The District 10 Council office will sponsor the in person Talk with Batra events on Saturday, May 18, 2024, Saturday, June 22, 2024, and Saturday, July 20, 2024, to provide residents of
HONORABLE MAYOR AND CITY COUNCIL
May 9, 2024
Subject: Retroactive Approval of Azerbaijan Tower Lighting
Rev 10/2015
District 10 with an open forum to discuss their concerns. In addition, the District 10 office will provide refreshments. These events will be free and open to the public.
The District 10 office will sponsor the Fraud Prevention Workshop on Wednesday, May 29, 2024, to educate residents of District 10 on various forms of fraud and theft and how to protect themselves from these scenarios. In addition, the District 10 office will provide refreshments.
This event will be free and open to the public.
The District 10 office will sponsor the All-Inclusive Playground Groundbreaking event Monday, June 24, 2024, to showcase the new playground where people of all ages and abilities can play together without limits. In addition, the District 10 office will provide refreshments. This event will be free and open to the public.
The District 10 office will sponsor the Santa Teresa Dumpster Day on Saturday, June 29, 2024, to provide residents of District 10 with an opportunity to clean out any unwanted items in their homes. Residents will volunteer as bin monitors and provide traffic control. In addition, the District 10 office will provide refreshments and dumpsters. This event will be free and open to the public.
The District 10 Council office will sponsor the 4th of July Fireworks Festival to commemorate the Fourth of July with fun family-friendly activities and fireworks. The District 10 office will provide refreshments. This event will be free and open to the public.
ANALYSIS
Approval by the City Council of these events will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Batra will report any cash or in-kind donations received for the events on his Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 10, City departments, and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed under the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the May 29, 2024, Rules Committee Agenda and the June 4, 2024, City Council Agenda.
CEQA
Not a Project, File No. PP15-077, Temporary Special Events. Not a Project, File No. PP10-069(c), City Administrative Activities.
HONORABLE MAYOR AND CITY COUNCIL
May 9, 2024
Subject: Retroactive Approval of Azerbaijan Tower Lighting
Rev 10/2015
Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.