Joint Meeting for the Rules and Open Government Committee and Committee of the Whole
City of San José
Agenda
City of San José
200 East Santa Clara Street
San Jose, CA 95113
Committee Members
David Cohen, Chair
Pam Foley, Vice Chair
Sergio Jimenez, Member
Dev Davis, Member
Rosemary Kamei, Member
Committee Staff
Lee Wilcox, Assistant City Manager
Toni Taber, City Clerk
Nora Frimann, City Attorney
Rachelle Blattman, City Manager's Office
Wednesday, June 12, 2024 2:00 PM Council Chambers
Interpretation is available in Spanish and Vietnamese. In your webinar controls, select “Interpretation.” Click the language you would like to hear. (Zoom only)
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Thông dịch có sẵn bằng tiếng Tây Ban Nha và tiếng Việt. Trong các điều khiển hội thảo trên web của bạn, hãy chọn “Interpretation” (Phiên dịch). (Zoom chỉ một)
For live translations in over 50 languages, please go to https://attend.wordly.ai/join/FAYU-7105 How to observe the Meeting (no public comment):
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2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia
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City of San José Page 1 Printed on 6/12/2024
Joint Meeting for the Rules and June 12, 2024
Open Government Committee and
Committee of the Whole
Agenda
How to submit written Public Comment for items on the agenda:
1) By email to [email protected] by 9:00 a.m. the day of the meeting.
How to provide spoken Public Comment during the Committee Meeting:
Fill out a Yellow Speaker's Card and submit it to boxes at the bottom of the Chambers.
A. City Council (City Clerk)
1. Review Final Agenda
Review June 18, 2024 Final Agenda
a. Add New Items to Final Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
24-616
Agenda
Add Sheet
Attachments
2. Review Draft Agenda - June 25, 2024 - no items agendized. Meeting cancelled.
Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
B. Consent Calendar
ROGC The Public Record for May 30 - June 6, 2024. (City Clerk) 24-618
1. Recommendation: Receive and file the Public Record for May 30 - June 6, 2024.
Attachments The Public Record
City of San José Page 2 Printed on 6/12/2024
Joint Meeting for the Rules and June 12, 2024
Open Government Committee and
Committee of the Whole
Agenda
ROGC Rules and Open Government Committee Work Plan. (City Clerk) 24-628
2. Recommendation: Approve the Rules and Open Government Committee Work Plan for the period from July 2024 through June 2025 and setting its meeting schedule as every Wednesday at 2:00 p.m. in the City Hall Council Chambers. The agendas will be posted as the Joint Rules and Open Government Committee and Committee of the Whole.
Attachments Memorandum
Neighborhood Services and Education Committee Work Plan. (Mayor and Davis)
ROGC
24-623
3. Recommendation: a) Approve the Neighborhood Services and Education Committee Work Plan for the period of August through December 2024 and setting its meeting schedule on the second Thursday of each month at 1:30 p.m. in the City Council Chambers.
b) Accept the draft Neighborhood Services and Education Committee Work Plan for the period of January through June 2025.
Attachments Memorandum from Mayor and Davis
Community and Economic Development Committee Work Plan. (Mayor and Foley)
ROGC
24-624
4. Recommendation: a) Approve the Community and Economic Development Committee Work Plan for the period of August through December 2024 and setting its meeting schedule on the fourth Monday of each month at 1:30 p.m. in the City Council Chambers, except for the month of November, which is set on the third Monday of that month at 1:30 p.m. in the City Council Chambers.
b) Accept the draft Community and Economic Development
Committee Work Plan for the period of January through June 2025.
Attachments Memorandum from Mayor and Foley
City of San José Page 3 Printed on 6/12/2024
Joint Meeting for the Rules and June 12, 2024
Open Government Committee and
Committee of the Whole
Agenda
Transportation and Environment Committee Work Plan. (Mayor and Cohen)
ROGC
24-625
5. Recommendation: a) Approve the Transportation and Environment Committee Work Plan for the period of August through December 2024 and set its meeting schedule on the first Monday of each month at 1:30 p.m. in the City Council Chambers, except for August, which is set on the second Monday in August at 1:30 p.m., and September, which is set on the second Monday in September at 1:30 p.m., both in the City Council Chambers.
b) Accept the draft Transportation and Environment Committee Work Plan for January through June 2025.
Attachments Memorandum from Mayor and Cohen
Public Safety, Finance, and Strategic Support Committee Work Plan. (Mayor and Jimenez)
ROGC
24-626
6. Recommendation: a) Approve the Public Safety, Finance and Strategic Support Committee Work Plan for the period of August through December 2024 and setting its meeting schedule on the third Thursday of each month at 1:30 p.m. in the City Council Chambers, with the exception of the month of December, setting the meeting on the first Thursday of that month at 1:30 p.m. in the City Council Chambers.
b) Accept the draft Public Safety, Finance and Strategic Support Committee Work Plan for the period of January through June 2025.
Attachments Memorandum from Mahan and Jimenez
City of San José Page 4 Printed on 6/12/2024
Joint Meeting for the Rules and June 12, 2024
Open Government Committee and
Committee of the Whole
Agenda
Approval of the San José Earthquakes Flag Raising and Free Use on June 27, 2024 for the Earthquakes Alumni Players Reception event co-hosted by Council District 6 and the San Jose Sports Authority as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Davis) ROGC
24-627
7. Recommendation: 1. Adopt a resolution authorizing “Free Use” for the private, invitation-only Earthquakes Alumni Players Reception held at the City Hall Rotunda on Thursday, June 27, 2024;
2. Approve the Earthquakes Alumni Players Reception event on June 27, 2024 as a City Council Sponsored Special Event and approve the expenditure of funds;
3. Approve the San José Earthquakes Flag Raising scheduled on June 27, 2024, as a City Council sponsored Special Event and approve the expenditure of funds; and
4. Approve and accept donations from various individuals, businesses, or community groups to support the events; and
5. Place the item on the June 18, 2024 City Council Agenda for action.
Attachments Memorandum from Davis
Approval of Juneteenth Tower Lighting Sponsored by Council Districts 1, 3, and 8, as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Kamei, Torres, Candelas)
ROGC
24-621
8. Recommendation: 1. Approve the Juneteenth Tower Lighting scheduled on June 19, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Place the item on the June 18, 2024, Council Agenda for action.
Attachments Memorandum from Kamei, Torres, and Candelas City of San José Page 5 Printed on 6/12/2024
Joint Meeting for the Rules and June 12, 2024
Open Government Committee and
Committee of the Whole
Agenda
Retroactive Approval of Filipino Flag Raising and Reception Sponsored by Council District 3 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Torres)
ROGC
24-619
9. Recommendation: 1. Retroactively approve the Filipino Flag Raising and Reception scheduled on June 12, 2024, as a City Council sponsored Special Events and approve the expenditure of funds.
2. Place the item on the June 18, 2024, Council Agenda for action.
Attachments Memorandum from Torres
City of San José Page 6 Printed on 6/12/2024
Joint Meeting for the Rules and June 12, 2024
Open Government Committee and
Committee of the Whole
Agenda
Retroactive Approval and Approval of Various Special Events Sponsored by Council District 5 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Ortiz)
ROGC
24-620
10. Recommendation: 1. Retroactively approve the Mayfair Community Center Spring Fling scheduled on March 23, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve the Toyon Neighborhood Dumpster Day Event scheduled on March 20, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
3. Retroactively approve the Mount Pleasant Neighborhood Association One ComUNITY Event scheduled on April 6, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
4. Retroactively approve the Grammercy Neighborhood Dumpster Day Event scheduled on April 6, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
5. Retroactively approve the Cinco de Mayo Business Outreach Meeting scheduled on April 16, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
6. Retroactively approve the Dobern Neighborhood Dumpster Day Event scheduled on April 27, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
7. Retroactively approve the Black April Recognition Event scheduled on April 30, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
8. Retroactively approve the LEAF Educational Townhall scheduled on May 2, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
9. Retroactively approve the Educational Park Resource Fair scheduled on May 30, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
10. Retroactively approve the Viva Calle Event scheduled on June 9, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
11. Approve the Alum Rock Village Culture Night Market Event scheduled on June 22, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
12. Place the item on the June 18, 2024, Council Agenda for action.
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Joint Meeting for the Rules and June 12, 2024
Open Government Committee and
Committee of the Whole
Agenda
Attachments Memorandum from Ortiz
City of San José Page 8 Printed on 6/12/2024
Joint Meeting for the Rules and June 12, 2024
Open Government Committee and
Committee of the Whole
Agenda
Retroactive Approval and Approval of Various Special Events Sponsored by Council District 8 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Candelas)
ROGC
24-622
11. City of San José Page 9 Printed on 6/12/2024
Joint Meeting for the Rules and June 12, 2024
Open Government Committee and
Committee of the Whole
Agenda
Recommendation: 1. Retroactively approve the Creekside Dumpster Day scheduled on April 13, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve the Community Coffee at Con Azucar scheduled on April 25, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
3. Retroactively approve the Pleasant Hills Golf Course Workshop #2 scheduled on April 25, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
4. Retroactively approve the Meadowfair Dumpster Day scheduled on April 27, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
5. Retroactively approve the VTA Workshop scheduled on May 15, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
6. Retroactively approve the Welch Dumpster Day scheduled on May 18, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
7. Retroactively approve the Meadowfair Tree Planting scheduled on May 18, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
8. Retroactively approve the Music in the Square series at Evergreen Village Square scheduled on May 17, May 31, and June 7, 2024, as City Council sponsored Special Events and approve the expenditure of funds.
9. Approve the Music in the Square series at Evergreen Village Square scheduled on June 14, June 21, June 28, July 12, August 2, August 16, August 23, and August 30, 2024, as City Council sponsored Special Events and approve the expenditure of funds.
10. Approve the Dumpster Day at Dove Hill and Chaboya scheduled on June 22, 2024, as City Council sponsored Special Events and approve the expenditure of funds.
11. Approve the Fire Safety Workshop at the Villages scheduled on June 27, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
12. Approve the Groesbeck Clean-Up scheduled on June 29, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
13. Approve the Community Coffee with SJPD scheduled on June 29, 2024, as a City Council sponsored Special Event and approve the City of San José Page 10 Printed on 6/12/2024
Joint Meeting for the Rules and June 12, 2024
Open Government Committee and
Committee of the Whole
Agenda
expenditure of funds.
14. Approve the Fireworks at Lake Cunningham scheduled on July 4, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
15. Approve and accept donations from various individuals, businesses or community groups to support the event.
16. Place the item on the June 18, 2024, Council Agenda for action.
Attachments Memorandum from Candelas
ROGC Request to Travel. (Foley)
24-629
12. Recommendation: Authorize travel for Councilmember Pam Foley to attend the 2024 Sister Cities International Summer Leadership Meetings and Annual Business Meeting from July 16-18, 2024 in Tacoma, Washington.
Attachments Memorandum from Foley
END OF CONSENT
C. Rules Committee Reviews, Recommendations and Approvals D. Open Forum
Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the Committee.
E. Adjournment
The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view.
The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online.
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City of San José Page 11 Printed on 6/12/2024
Joint Meeting for the Rules and June 12, 2024
Open Government Committee and
Committee of the Whole
Agenda
All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.
Access the video, the agenda and related reports for this meeting by visiting the City's website.
City of San José Page 12 Printed on 6/12/2024