RULES COMMITTEE AGENDA: 6/12/2024
ITEM:
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Domingo
Candelas, District 8
SUBJECT: SEE BELOW DATE: 06/06/2024
APPROVED:
SUBJECT: RETROACTIVE APPROVAL AND APPROVAL OF VARIOUS DISTRICT 8 EVENTS AS CITY COUNCIL SPONSORED SPECIAL EVENTS TO EXPEND CITY
FUNDS AND ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE EVENTS
RECOMMENDATION
1. Retroactive approval and approval of Various District 8 Events as City Council sponsored Special Events and approve the expenditure of funds. These events are as follows:
o Creekside Dumpster Day on April 13, 2024
o Community Coffee at Con Azucar on April 25, 2024
o Pleasant Hills Golf Course Workshop # 2 on April 25, 2024 o Meadowfair Dumpster on April 27, 2024
o VTA workshop on May 15, 2024
o Welch Dumpster Day on May 18, 2024
o Meadowfair Tree Planting on May 18, 2024
o Music in the Square series at Evergreen Village Square on:
▪ May 17, May 31, June 7, June 14, June 21, June 28, July 12, July 19, July 26, August 2, August 9, August 16, August 23, August 30 o Dumpster Day at Dove Hill and Chaboya on June 22, 2024 o Fire Safety Workshop at the Villages on June 27, 2024 o Groesbeck Clean up on June 29, 2024
o Community Coffee with SJPD on June 29, 2024
o Fireworks at Lake Cunningham on July 4, 2024
2. Approve and accept donations from various individuals, businesses, or community groups to support the events.
3. Place the item on the June 18, 2023, City Council Agenda for action.
B.11
HONORABLE MAYOR AND CITY COUNCIL
Subject: Various District 8 Events
Rev 1/2018
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The purchase of event supplies and food for the outlined District 8 Events were for the community who attended to:
1) learn about city hall services and provide input on their priorities, and/or 2) learn about and access community organization services.
ANALYSIS
Approval by the City Council of the events will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Domingo Candelas will report any cash or in-kind donations received for the events on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 8, City departments and the Office of the City Clerk to proceed with the events. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the June 12, 2024, Rules Committee Agenda and the June 18th, 2024, City Council Agenda.
CEQA
x Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.