RULES COMMITTEE: 6/12/2024
ITEM:
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Omar
Torres- District 3
SUBJECT: SEE BELOW DATE: June 4th, 2024
APPROVED:
SUBJECT: RETROACTIVE APPROVAL OF SPECIAL EVENTS SPONSORED BY COUNCIL DISTRICT 3 AS CITY COUNCIL SPONSORED SPECIAL
EVENTS TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF
MATERIALS AND SERVICES FOR THE EVENTS
RECOMMENDATION
1. Retroactively approve Filipino Flag Raising and Reception scheduled on June 12th, 2024 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Place the item on the June 18th, 2024 Council Agenda for action
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
This event aims to provide San Jose residents with an opportunity to honor and celebrate the historic declaration of Philippine independence from Spain on June 12, 1898. This significant, historical moment marked the birth of the first independent republic in Asia and is a source of immense pride for the Filipino community. As part of this vibrant celebration, there will be cultural performances such as: traditional dances, music, and artistic expressions, in addition to a variety of Filipino dishes, providing a captivating glimpse into the country's culture.
ANALYSIS
B.9
RULES COMMITTEE: 6/12/2024
ITEM:
Retroactively approve by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Omar Torres will report any cash or inkind donations received for the event on their Disclosure of Fundraising Report (DFR-1).
Approval of this memorandum will enable Council District 3, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
The raising of the flag of the Philippines is permitted under Council Policy 2-1, Section C.1 - Flags of Governments Recognized by the United States: “Flags of the governments recognized by the United States may be displayed upon the request of the Mayor, a member of the City Council or the City Manager.”
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the June 12th, 2024 Rules Committee Agenda and the June 18th, 2024, City Council Agenda.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.