RULES COMMITTEE AGENDA: 8/7/2024
ITEM: B.9
;
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Arjun Batra
District 10
SUBJECT: SEE BELOW DATE: August 1, 2024
APPROVED:
SUBJECT: RETROACTIVE APPROVAL AND APPROVAL OF SPECIAL EVENTS SPONSORED BY COUNCIL DISTRICT 10 AS CITY COUNCILSPONSORED SPECIAL EVENTS TO EXPEND CITY FUNDS AND
ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE
EVENTS
RECOMMENDATION
1. Retroactively approve the Dumpster Day at Greystone Park on Saturday, August 3, 2024, as a City Council-sponsored Special Event, and approve the expenditure of funds.
2. Approve the Indian Independence Day Cultural event on Thursday, August 15, 2024, as a City Council-sponsored Special Event, and approve the expenditure of funds.
3. Approve the Housing Town Hall with Housing Director Erik Solivan on Saturday, August 17, 2024, as a City Council-sponsored Special Event, and approve the expenditure of funds.
4. Approve the Shredding and eWaste Day on Saturday, August 24, 2024, as a City Councilsponsored Special Event, and approve the expenditure of funds.
5. Approve the Blossom Valley Dumpster Day on Saturday, September 14, 2024, as a City Council-sponsored Special Event, and approve the expenditure of funds.
6. Approve the in-person Talk with Batra on Saturday, September 21, 2024, as a City Councilsponsored Special Event, and approve the expenditure of funds.
7. Approve and accept donations from various individuals, businesses, or community groups to support the event.
8. Place the item on the Tuesday, August 13, 2024 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council-sponsored Special Events and the proposed use of any funds.
HONORABLE MAYOR AND CITY COUNCIL
August 1, 2024
Subject: Retroactive Approval and Approval of District 10 Events
Rev 10/2015
The District 10 office will sponsor the Dumpster Day at Greystone Park on Saturday, August 3, 2024, providing residents of District 10 with an opportunity to clean out any unwanted items in their homes. Residents will volunteer as bin monitors and provide traffic control. The District 10 office will provide refreshments and dumpsters. This event will be free and open to the public.
The District 10 office will sponsor the Indian Independence Day Cultural event on Thursday, August 15, 2024 to commemorate the rich history and diversity of Indian-American heritage in the City of San José. The District 10 office will provide refreshments. This event will be free and open to the public.
The District 10 office will sponsor the Housing Town Hall with Housing Director Erik Solivan event on Saturday, August 17, 2024, to provide an open forum for residents to express concerns or ask questions about housing in District 10. The District 10 office will provide refreshments.
This event will be free and open to the public.
The District 10 office will sponsor a Shredding and eWaste Day on Saturday, August 24, 2024, providing residents of District 10 with an opportunity to clean out any unwanted items in their homes. Residents will volunteer as bin monitors and provide traffic control. The District 10 office will provide refreshments and dumpsters. This event will be free and open to the public.
The District 10 office will sponsor the Blossom Valley Dumpster Day on Saturday, September 14, 2024, providing residents of District 10 with an opportunity to clean out any unwanted items in their homes. Residents will volunteer as bin monitors and provide traffic control. The District 10 office will provide refreshments and dumpsters. This event will be free and open to the public.
The District 10 Council office will sponsor the in person Talk with Batra event on Saturday, September 21, 2024, to provide residents of District 10 with an open forum to discuss their concerns directly with Councilmember Batra. The District 10 office will provide refreshments.
This event will be free and open to the public.
ANALYSIS
Approval by the City Council of these events will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Batra will report any cash or in-kind donations received for the events on his Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 10, City departments, and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed under the City’s normal financial and budgetary procedures.
HONORABLE MAYOR AND CITY COUNCIL
August 1, 2024
Subject: Retroactive Approval and Approval of District 10 Events
Rev 10/2015
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the August 7, 2024, Rules Committee Agenda and the August 13, 2024, City Council Agenda.
CEQA
Not a Project, File No. PP15-077, Temporary Special Events.
Not a Project, File No. PP10-069(c), City Administrative Activities.
Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities.
Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.