TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Omar
Torres- District 3
SUBJECT: SEE BELOW DATE: August 5th, 2024
APPROVED:
SUBJECT: APPROVAL OF SAN JOSE STATE UNIVERSITY ANNUAL FLAG RAISING CEREMONY SPONSORED BY COUNCIL DISTRICT 3 AS A
CITY COUNCIL SPONSORED SPECIAL EVENT TO EXPEND CITY
FUNDS AND ACCEPT DONATIONS OF MATERIALS AND SERVICES
FOR THE EVENT
RECOMMENDATION
1. Approve San José State University’s Annual Flag Raising Ceremony scheduled on August 26th, 2024 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on the August 20th, 2024 Council Agenda for action
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
This event aims to honor and celebrate San José State University’s lasting contributions to the city of San José. San José State University (SJSU) was founded in 1857 and is the oldest public institution of higher education on the West Coast. Located in the heart of downtown San José, SJSU plays a crucial role in the city's education, economy, and culture. SJSU serves over 36,000 students every year. SJSU is a massive contributor to the local workforce by graduating thousands of students to enter various industries. SJSU strengthens the city's reputation as a place of innovation. SJSU provides countless jobs which contribute to the local economy. SJSU greatly enhances the city's cultural diversity, as many students come from a wide range of RULES COMMITTEE AGENDA: 8/14/2024
ITEM: B.9
ethnicities and backgrounds. SJSU actively engages with the community through many outreach programs, volunteer opportunities, and public service projects. This strengthens community bonds and improves the quality of life for residents. San José State University is a vital part of San José, greatly benefiting the city's local education, economy, and culture.
ANALYSIS
Approve by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Omar Torres will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 3, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
The raising of the flag of San José State University is permitted under Council Policy 2-1, Section C.1 - Flags of Governments Recognized by the United States: “Flags of the governments recognized by the United States may be displayed upon the request of the Mayor, a member of the City Council or the City Manager.”
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the August 14 th, 2024
Rules Committee Agenda and the August 20th, 2024,City Council Agenda.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.