RULES COMMITTEE AGENDA: 8/21/2024
ITEM: B.4
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember David Cohen
District 4
SUBJECT: SEE BELOW DATE: August 8, 2024
APPROVED:
SUBJECT: APPROVAL OF MULTIPLE SPECIAL EVENTS SPONSORED BY COUNCIL DISTRICT 4 AS CITY COUNCIL SPONSORED SPECIAL EVENTS TO
EXPEND CITY FUNDS AND ACCEPT DONATIONS OF MATERIALS AND
SERVICES FOR THE EVENT
RECOMMENDATION
1. Retroactively approve the District 4 National Night Out that was held on Tuesday, August 6, 2024 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve the District 4 Mercado and Bruzzone Parks Grand Opening that was held on Saturday, August 24, 2024 as a City Council sponsored Special Event and approve the expenditure of funds.
3. Approve the District 4 Santos Family Car Show that is held on Saturday, August 31, 2024 as a City Council sponsored Special Event and approve the expenditure of funds.
4. Approve the District 4 Mid-Autumn Festival that is held on Saturday, September 14, 2024 as a City Council sponsored Special Event and approve the expenditure of funds.
5. Approve the Filipino American History Month Flag Raising that is held on Friday, October 11, 2024 as a City Council sponsored Special Event and approve the expenditure of funds.
6. Approve the Day on the Bay that is held on Sunday, October 13, 2024 as a City Council sponsored Special Event and approve the expenditure of funds.
7. Approve and accept donations from various individuals, businesses, or community groups to support the event.
8. Place the item on the Tuesday, August 27, 2024 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
HONORABLE MAYOR AND CITY COUNCIL
08/08/2024
Subject: District 4 Special Event
Rev 1/2018
The District 4 National Night Out was held on Tuesday, August 6, 2024 from 5:00pm to 7:00pm at Flickinger Park. The purpose of this event was for San Jose residents to come together and make cherished memories while enjoying free ice cream, resources from community organizations, and meet members of the San Jose Police Department. This event was free and open to the public.
The District 4 Mercado and Bruzzone Parks Grand Opening was held on Saturday, August, 2024 from 10:00am to 11:00am at Mercado Park. The purpose of this event was for San Jose residents to celebrate and recognize the opening of two new parks. This event was free and open to the public.
The District 4 Santos Family Car Show will be held on Saturday, August 31, 2024 from 7:00am to 3:00pm in Alviso. The purpose of this event is for San Jose residents to create fun family memories and bond with their neighbors while viewing exotic automobiles. This event is free and open to the public.
The District 4 Mid-Autumn Festival will be held on Saturday, September 14, 2024 from 10 am to 1 pm at the Berryessa Branch Library at 3355 Noble Avenue. The purpose of this event is to recreate aspects of the traditional celebration, which centers around celebrating the full moon (in the 8th lunar month), fall harvest, and the health of friends and family. San Jose residents will come together in celebration by partaking in activities, cultural entertainment, and food. This event is free and open to the public.
The District 4 and 5 Filipino American History Month Flag Raising and Lighting Ceremony on Friday, October 11, 2023 from 5:00pm to 8:00pm at San Jose City Hall West Plaza. The display of the Philippine Flag is permitted under Council Policy 2-1, C.1 – Flags of Governments Recognized by the United States: “Flags of the governments recognized by the United States may be displayed upon the request of the Mayor, a member of the City Council or the City Manager.” The purpose of this event is for San Jose Residents to commemorate Filipino American History Month by enjoying cultural performances and some Filipino cuisine at this celebration.
This event is free and open to the public.
The Day on The Bay will be held on Sunday, October 13, 2024 from 10:00am to 3:00pm at the Alviso Marina County Park. The purpose of this event is for San Jose Residents to create lasting memories with family and community members while enjoying aquatic activities, performances from local artists, and resource tables. This event is free and open to the public.
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember David Cohen will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 4, City departments and the Office of the City Clerk to proceed with
HONORABLE MAYOR AND CITY COUNCIL
08/08/2024
Subject: District 4 Special Event
Rev 1/2018
the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the Wednesday, August 21, 2024 Rules Committee Agenda and the Tuesday, August 27, 2024 City Council Agenda.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.