Joint Meeting for the Rules and Open Government Committee and Committee of the Whole
City of San José
Agenda
City of San José
200 East Santa Clara Street
San Jose, CA 95113
Committee Members
David Cohen, Chair
Pam Foley, Vice Chair
Sergio Jimenez, Member
Dev Davis, Member
Rosemary Kamei, Member
Committee Staff
Lee Wilcox, Assistant City Manager
Joy Rodriguez, Assistant City Clerk
Kevin Fisher, Assistant City Attorney
Rachelle Blattman, City Manager's Office
Wednesday, September 18, 2024 2:00 PM Council Chambers
For live translations in over 50 languages, please go to https://attend.wordly.ai/join/FAYU-7105 How to observe the Meeting (no public comment):
1) Cable Channel 26,
2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia
4) By phone 888 475 4499. Webinar ID: 964 4134 2315. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free) 5) By online https://sanjoseca.zoom.us/j/96441342315.
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How to submit written Public Comment for items on the agenda:
1) By email to [email protected] by 8:00 a.m. the day of the meeting.
How to provide spoken Public Comment during the Committee Meeting:
Fill out a Yellow Speaker's Card and submit it to boxes at the bottom of the Chambers.
City of San José Page 1 Printed on 9/19/2024
Joint Meeting for the Rules and September 18, 2024
Open Government Committee and
Committee of the Whole
Agenda
A. City Council (City Clerk)
1. Review Final Agenda
Review September 24, 2024 Final Agenda.
a. Add New Items to Final Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
24-683
Agenda
Add Sheet
Attachments
2. Review Draft Agenda
Review October 1, 2024 Draft Agenda.
a. Add New Items to Draft Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
24-684
Attachments Agenda
Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
B. Consent Calendar
The Public Record for September 12 - September 19, 2024. (City Clerk)
ROGC
24-685
1. Recommendation: Receive and file the Public Record for September 12 - September 19, 2024.
Attachments The Public Record
ROGC Release Date for Study Session. (City Manager)
24-686
2. Recommendation: Recommend release of date held for a Study Session on Friday, October 4, 2024.
City of San José Page 2 Printed on 9/19/2024
Joint Meeting for the Rules and September 18, 2024
Open Government Committee and
Committee of the Whole
Agenda
Retroactive Approval of Dumpster Day Sponsored by Council District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Foley) ROGC
24-688
3. Recommendation: 1. Retroactively approve the Dumpster Day scheduled on September 14, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on the September 24, 2024 Council Agenda for action.
Attachments Memorandum from Foley
Retroactive Approval of Neighborhood Dumpster Day at Bellevue Park Sponsored by Council District 7 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Doan)
ROGC
24-691
4. Recommendation: 1. Retroactively approve the Neighborhood Dumpster Day at Bellevue Park scheduled on September 7, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on the September 24, 2024 Council Agenda for action.
Attachments Memorandum from Doan
Retroactive Approval of the Vietnamese Flag Raising Sponsored by Council District 7 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Doan)
ROGC
24-690
5. Recommendation: 1. Retroactively approve the Vietnamese Flag Raising scheduled on September 7, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on the September 24, 2024 Council Agenda for action.
Attachments Memorandum from Doan
City of San José Page 3 Printed on 9/19/2024
Joint Meeting for the Rules and September 18, 2024
Open Government Committee and
Committee of the Whole
Agenda
END OF CONSENT
C. Rules Committee Reviews, Recommendations and Approvals Request for Clarification from Administration on Proper Process for Managing Access to the Viet Heritage Garden. (Ortiz and Torres) ROGC
24-689
1. Recommendation: Direct the City Manager to issue an informational memorandum clarifying a transparent and equitable process for San José residents to reserve the Viet Heritage Garden for public flag-raising events.
Memorandum from Ortiz and Torres
Memorandum from Doan - 9/18/24
Letters from the Public
Document Received During Meeting
Document Received Post Meeting
Attachments
D. Open Forum
Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the Committee.
E. Adjournment
The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view.
The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online.
The Levine Act requires a Party in a Proceeding before the City of San José that involves any action related to their contract, license, permit, or use entitlement to disclose any campaign contributions to City elected or appointed officials totaling more than $250 within the 12 months prior to the City decision. A Participant to a Proceeding may voluntarily report a campaign contribution. Please visit https://www.sanjoseca.gov/your-government/appointees/city-clerk/levine-act for updated forms and information.
All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.
City of San José Page 4 Printed on 9/19/2024
Joint Meeting for the Rules and September 18, 2024
Open Government Committee and
Committee of the Whole
Agenda
Access the video, the agenda and related reports for this meeting by visiting the City's website.
City of San José Page 5 Printed on 9/19/2024