ATTACHMENT B
ARTS COMMISSION
FY 2024-2025 WORKPLAN
Objectives Actions Timeframe
1. Monitor and advise on City’s funding for
arts and culture through the Office of
Cultural Affairs.
- Review budget resources for public programs. - Fall 2024 and Spring 2025
- Make recommendations for annual allocation of funds for arts and culture.
- Spring 2025
- Advise on the allocation and use of City’s Transient
Occupancy Tax funding.
- Advise on funding for the Public Art Program.
- Receive ongoing reports on the strategies and
recommendations of the Arts, Destination Events and
Destination Marketing Funding Report.
- Spring 2025
- Fall 2024 and Spring
2025
- Fall 2024
2. Monitor progress on implementation of
Cultural Connection Cultural Plan.
- Receive reports, provide input, and as needed, take action on recommended items for implementation.
- Periodically throughout
year
3.Monitor and advise on the Cultural
Funding Portfolio: Investments in Art,
Creativity and Culture comprised of
grant programs:
a. Festival, Parade & Celebration Grants
b. Take pART Grants
c. Arts Operating Grants
d. Creative Economy Funds
e. Arts and Cultural Exchange Program
f. Capitalization and Sustainability Grants
- Review and make recommendations as needed to annual
grant programs’ guidelines, policies, and procedures.
- Review and make recommendations for annual
allocation of funds between arts grant programs.
- Approve appointments to grant review panel pools
and include Commission representation on such
panels.
- Review grant panel recommendations and make
recommendations to Council for annual grant awards.
- Review and make recommendations to the Capitalization and Sustainability guidelines and grant awards.
- Fall 2024 and ongoing
- Spring 2025
- Spring 2025
- Throughout year
- Fall 2024 and Spring
2025
4. Steward the sustainability of Cityowned cultural facilities and venues.
- Receive reports and provide input about cultural facility issues. - Monitor the potential development of a Levitt Pavilion at St.
James Park.
- Periodically
throughout year
- Periodically
throughout year
[Type here]
2 5. Review actions of the Public Art
Committee (PAC) and provide
oversight for the Public Art Program
including: approval of updates to the
Five-Year Public Art Work Plan as
part of the City’s Capital Improvement
Program Budget, review of public art
projects and initiatives, and
monitoring the Public Art Collection
Maintenance & Conservation Plan.
- Receive regular reports on matters reviewed by and actions of the PAC.
- Receive reports on the financial status of the Public Art Program, including reports on the City’s CIP
budget relative to public art.
- Review and recommend to Council inclusion of updates to the Five-Year Public Art Capital Improvement Program
Work Plan as part of annual Capital Improvement Program Budget.
- Review annual Public Art Collection Maintenance &
Conservation Plan.
- Receive staff reports on current status of public artworks and initiatives.
- Monitor public/civic meetings for public art project design. - Represent Commissioners at dedications, grand openings, and events.
- Ongoing
- Annually: Spring
2025, with updates
as needed
- Annually: Spring
2025, with updates
as needed
- Annually
- Periodically, as needed
- Periodically
- Periodically
6. Provide ongoing oversight for City
Exhibits Committee. - Receive reports on City Hall Exhibits Program. - As needed,periodically or annually
7. Monitor and provide input on matters
related to City’s Special Events Program
policies and services.
- Receive reports on policy development, services, and initiatives. - Advise Council as needed on staff recommendations
related to policy changes related to events.
- Periodically
throughout year
- Periodically
throughout year
8. Review and advise on support for
the arts industry and arts
programs.
- Receive ongoing reports from the Office of Cultural Affairs on programs and initiatives.
- Receive report on Downtown and SoFA activation strategies. - Receive reports and take action on staff
recommendations about Creative Entrepreneur
Program.
- Monthly
- Periodically
- Periodically
- Receive reports on capacity-building programs offered through the Office of Cultural Affairs.
- Receive reports on the San José Creates and Connects
Program.
- Periodically
- Fall 2024 and Spring
2025
[Type here]
3 - Receive reports on the strategies and outcomes of “Creating Connection.”
- Periodically
9. Monitor operations of communitybased partners through Commission liaison relationships and other forms of
engagement with City’s arts and
cultural sector.
- Receive presentations and reports from and about key
partners including: Team San José, SVCreates, Silicon
Valley Arts Coalition, SoFA Committee and others.
- Receive presentations by arts and cultural organizations on a regular basis.
- Attend arts and cultural events and related activities. - Maintain relationships with key cultural organizations through Commissioner liaison assignments with regular reports from liaisons.
- Periodically
throughout year on
ongoing basis
10. Review actions of the Executive
Committee.
- Receive regular reports on the matters reviewed by and actions of the Executive Committee, to include program
updates and special issues.
- Ongoing
11. Advise on the annual Cornerstone of the
Arts Award and annual recognition event
- Participate in event planning activities as assigned by Chair and in the award event.
- Revisions to the Cornerstone of the Arts Guidelines
Nominate and take action to identify annual awardees.
- July through
September, with
event planned for
early October 2024
- March 2024
Spring 2025