RULES COMMITTEE AGENDA: 9/25/2024
ITEM: B.4
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Arjun Batra
District 10
SUBJECT: SEE BELOW DATE: September 19, 2024
APPROVED:
SUBJECT: RETROACTIVE APPROVAL AND APPROVAL OF MULTIPLE SPECIAL EVENTS SPONSORED BY COUNCIL DISTRICT 10 AS CITY COUNCILSPONSORED SPECIAL EVENTS TO EXPEND CITY FUNDS AND
ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE
EVENTS
RECOMMENDATION
1. Retroactively approve the July 20, 2024, Talk with Batra as a City Council-sponsored Special Event, and approve the expenditure of funds.
2. Approve the October 5, 2024, Senior Day at the Almaden Community Center as a City Council-sponsored Special Event and approve the expenditure of funds.
3. Approve the October 7, 2024, Hoffman/Via Monte Property Owners Meeting, as a City Council-sponsored Special Event, and approve the expenditure of funds.
4. Approve the October 12, 2024, Shredding and E-Waste Day, as a City Council-sponsored Special Event, and approve the expenditure of funds.
5. Approve the October 26, 2024, Dumpster Days in the Santa Teresa area, as a City Councilsponsored Special Event, and approve the expenditure of funds.
6. Approve the October 19, 2024, Talk with Batra, as a City Council-sponsored Special Event, and approve the expenditure of funds.
7. Place the item on the October 1, 2024, Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council-sponsored Special Events and the proposed use of any funds.
The District 10 Council office sponsored a Talk with Batra on July 20, 2024 that was accidentally missed on our previous event memo. Talk with Batra creates an open forum for
HONORABLE MAYOR AND CITY COUNCIL
September 19, 2024
Subject: Approval of Upcoming District 10 Events
Rev 10/2015
residents of District 10 to discuss any questions they may have with public safety personnel. The District 10 office will provide resources and refreshments.
The District 10 Council office will Co-sponsor the Senior Day event on October 5, 2024 with the Organization of Anonymous Contributors to celebrate the work they have done in the community this past year.
The District 10 Council office will hold the bi-monthly Hoffman/Via Monte Property Owners meeting on October 7, 2024 in an on-going effort to keep that neighborhood safe and clean.
Dinner will be provided.
The District 10 Council office will sponsor a Shredding and E-Waste Day on October 12, 2024 to provide District 10 residents an opportunity to discard unwanted documents and electronics safely.
The District 10 Council office will sponsor a Dumpster Day on October 26, 2024, in the Santa Teresa area to provide residents an opportunity to discard unwanted items safely. Residents from their respective neighborhoods will volunteer as bin monitors and provide traffic control. In addition, the District 10 office will provide refreshments as well as dumpsters.
The District 10 Council office will sponsor a Talk with Batra on October 19, 2024. Talk with Batra creates an open forum for residents of District 10 to discuss any questions they may have with public safety personnel. The District 10 office will provide resources and refreshments.
These events will all be free and open to the public.
ANALYSIS
Approval by the City Council of these events will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Batra will report any cash or in-kind donations received for the events on his Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 10, City departments, and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed under the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the September 25, 2024, Rules Committee Agenda and the October 1, 2024, City Council Agenda.
CEQA
HONORABLE MAYOR AND CITY COUNCIL
September 19, 2024
Subject: Approval of Upcoming District 10 Events
Rev 10/2015
Not a Project, File No. PP15-077, Temporary Special Events. Not a Project, File No. PP10-069(c), City Administrative Activities. Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.