TO: NEIGHBORHOOD SERVICES
AND EDUCATION COMMITTEE
FROM: Jon Cicirelli
SUBJECT: SEE BELOW DATE: September 16, 2024
Approved Date
10/3/2024
SUBJECT: SENIOR COMMISSION AND PARKS AND RECREATION
COMMISSION WORK PLANS
RECOMMENDATION
Accept the report on the work plans for the Senior Commission and Parks and Recreation Commission for Fiscal Year 2024-2025, to comply with the City Municipal Code pertaining to Boards and Commissions.
BACKGROUND
The Neighborhood Services and Education Committee has been designated to receive the submission of annual work plans for the Parks and Recreation Commission and the Senior Citizens (Senior) Commission. The Parks, Recreation and Neighborhood Services Department (Department) is responsible for staffing these commissions and is responsible for submitting the annual 2024−2025 work plans developed by each commission for City Council consideration.
The 2024−2025 annual Work Plans are submitted in accordance with the Commissions’ duties per the Municipal Code (see Summary of Commissions’ Duties in Attachment A):
2024–2025 Parks and Recreation Commission Work Plan (Attachment B); and 2024−2025 Senior Citizens Commission Work Plan (Attachment C).
NSE AGENDA: 10/10/2024
ITEM: (c)1
NEIGHBORHOOD SERVICES AND EDUCATION COMMITTEE
September 16, 2024
Subject: Senior Commission and Parks and Recreation Commission Work Plans
ANALYSIS
The work plans align with the duties of each commission as stated in the Municipal Code. The overarching duty of each commission is to make such recommendations to the City Council as the commissions may find necessary and desirable, to carry out the purposes for which the commissions are established.
COORDINATION
This memorandum has been coordinated with the City Attorney’s Office.
/s/
JON CICIRELLI
Director of Parks, Recreation
and Neighborhood Services
For questions, please contact Andrea Flores Shelton, Assistant Director, at [email protected] or 408-535-3572.
ATTACHMENT
Attachment A: Summary of Commissions’ Duties
Attachment B: 2024-2025 Parks and Recreation Commission Work Plan Attachment C: 2024-2025 Senior Citizens Commission Work Plan Attachment A
Summary of Commissions’ Duties
Parks and Recreation Commission
Municipal Code 2.08.3820
Senior Citizens’ Commission
Municipal Code 2.08.4220
Study, review, evaluate and make
recommendations to the council, city
manager, [Director of Parks, Recreation
and Neighborhood Services,] and other
department heads respecting existing
and/or proposed parks, recreation, and
community services, facilities and
programs; their use and operation; the
extent and nature of the services to be
rendered to the public; the financing of
parks, recreation, and community service
facilities and their operations and
services; and other matters respecting
the city's parks, recreation and
community services system.
Study, review, evaluate and make
recommendations to the Council
related to all matters affecting
elderly people in the city, including
without being limited thereto,
health, education, employment,
housing, transportation and
recreation.
Make such studies and submit to
the Council such reports or
recommendations respecting
matters affecting elderly people as
the council may from time-to-time
request.
Attachment B
Parks and Recreation FY 2024-2025 Commission Work Plan
Objectives for FY 2024-2025 Actions Timeframe
1. Review, provide staff feedback,
and advise the Department,
City Council on park and
recreation items related to use
and operation of existing and/or
proposed parks, recreation,
and community services,
facilities and programs.
Capital Development Projects As Needed
Park Master Plans As Needed
Park Naming As Needed
Turn-Key Parks As Needed
Municipal Golf Courses Status Report September 2024
PRNS Grantmaking Unit Status Report September 2024
Park Ranger Annual Report October 2024
BeautifySJ Neighborhood Blight Reduction Status
Report
October 2024
ActivateSJ Strategic Plan Status Report November 2024 Neighborhood Center Partner Program Annual
Report
December 2024
Communications Hill Master Plan and Park
Naming
December 2024
City-Wide Sustainable Park Maintenance Report February 2025 Placemaking and Public Life Status Report February 2025 PRNS Community Impact Annual Report March 2025
Family Camp Status Report March 2025
PRNS Volunteer Management Programs Annual
Report
April 2025
Sports Fields Use and Equity Status Report April 2025 2023-2024 Senior Services Status Report May 2025
Annual Trail Program Update May 2025
PRNS Urban Forestry Program Overview May 2025
Happy Hollow Park and Zoo Status Report June 2025
August Retreat Discussion Planning June 2025
Objectives for FY 2024-2025 Actions Timeframe
Pickleball (Working Group) Overview TBD
Spartan Keyes Master Plan & Park Naming TBD
Coyote Creek Flood Project TBD
General Plan Element Updates TBD
PRNS Partnership Overview TBD
Native Garden Overview TBD
Resilience Corps Climate Change Pathway Status
Report
TBD
2. Review, provide staff feedback
and advise the Department,
City Council on items related to
the financing of parks,
recreation, and community
service facilities and their
operations and services.
Budget Updates As Needed
Park Impact Ordinance and Parkland Dedication
Ordinance Fees and Capital Improvement
Program Annual Report
December 2024
Parks Ballot Measure 2026 Discussion February 2025
Budget Priorities February 2025
North San José Park Fees TBD
3. Review, provide staff feedback
and advise the Department,
City Council on items related to
other matters respecting the
City's parks, recreation, and
community services system.
Legislative Updates As Needed
PRNS Operational Plans As Needed
PRNS Policy Items As Needed
4. Select and designate members
of the commission to act as the
commission’s representatives
to various work groups and/or
steering committee.
Upon request of staff, commissioners may act as liaisons to, or members of, assigned work groups and/or steering committees on an as needed basis.
As Needed
Attachment C
Senior Commission Work Plan FY 2024-2025
OBJECTIVE: Review, provide staff feedback, and advise the City Council on the following objectives.
Objective for
FY 2024-25
Actions Timeframe
PRNS:
RECREATION,
PARKS,
FACILITIES,
& SERVICES
• Items related to
existing and/or
proposed parks,
recreation, and
community
services, facilities
and programs
related to their
use and
operation.
• Capital Development Projects
• Park Master Plans, Park Naming, or Turn-Key Parks
• Senior Nutrition and Citywide Older Adults’ Programs Report • Encampment Management Overview
• BeautifySJ Report
• City-Wide Sustainable Park Maintenance Report
• PRNS Volunteer Management Programs Annual Report
• Annual Trail Program Report
• Placemaking and Park Activation Update
• ActivateSJ Annual Report
• Ensure the Community Centers are equipped to provide quality programing, resources, Senior Nutrition Meals, and services for older adults. • Expand opportunities for volunteerism and participation by older adults in social and civic life.
• Reach out to Community Centers – Older Adult Programs and/or their Advisory Councils to gauge community needs for advocacy. • Utilize public events to outreach to older adults to identify social needs and make recommendations to Mayor and City Council.
• Provide educational programs and workshops at Community Centers to educate older adults on topics such as fraud prevention, elderly abuse, budgeting, pedestrian safety, financial security, crime prevention, personal safety, and internet safety.
• Explore the possibility of expanding the Senior Nutrition Program As Needed
As Needed
February 2025
TBD
Fall 2024
Spring 2025
April 2025
Fall 2024
April 2025
TBD
Ongoing
Ongoing
Monthly
Ongoing
Monthly
TBD
Objective for
FY 2024-25
Actions Timeframe
HOUSING
• Items related to
expanding
options for agingin-place, and
include the
following topics
related to housing
for older adults:
safe, affordable,
accessible, mixed
housing issues,
and solutions.
• Continue Housing and Human Services Ad-hoc Committee to study offline and seek partner agencies and City Departments to gain knowledge. • Housing Department & Housing Commission Report
• Ensure older adults in the community are aware of and know how to obtain information on affordable housing. Distribute paper and digital resources. • Review the mixed housing and affordable housing policy for older adults in Santa Clara County.
• Research volunteer services to help older adults living in their home with services such as check-ins, laundry, and home
assistance/repairs/maintenance.
• Explore options to educate older adults on ADU’s, scams, and budgeting.
TBD
Spring 2025
Ongoing
TBD
Quarterly
Spring 2025
TRANSPORTATION
• Improving
transportation
options and
pedestrian safety
for older adults
and all ages.
• Research programs and services that are currently available to provide transportation for seniors, especially those who live at home alone, to engage in social activity. Inform older adults of these resources. • Mobility Management and Transportation Updates
• Invite Department of Transportation to speak on pedestrian safety, education, and Vision Zero.
• Work with PRNS Trails Manager to ensure all trail paths have cell or phone reception for all ages to use in emergency.
• VTA/Bart/Cal Train Updates
• R.Y.D.E. Updates
• Provide transportation resources in Santa Clara County to older adults.
Ongoing
September 2024
Spring 2025
Spring 2025
Quarterly
As Needed
Ongoing
Objective for
FY 2024-25
Actions Timeframe
HEALTH & SAFETY
• Improve and
expand access to
preventative
health services,
mental health, and
resources for
health and
disaster
emergencies for
older adults.
• Assist in bringing awareness and elevating the message of various older adult services/programs such as mental health, Tooth Mobile, SALA, Alzheimer’s, Dementia, and heart health at community centers and in the community.
• Connect older adults with Mental Health Services and provide ongoing assessments.
• Educate older adults on Medicare benefits to better understand and utilize benefits.
• Invite various partner agencies (such as AARP, Sourcewise, and Seniors Agenda Network) to monthly Senior Citizens Commission meetings. • Create a one-page instruction sheets for older adults on “What to do” when they become sick with cold, flu, pneumonia, or a pandemic. Include resource sheets for anxiety, depression, falls, and illnesses. • Provide presentations or classes on Emergency and Disaster Preparedness for older adults.
• In partnership with Santa Clara County - Social Services and L.I.F.E., distribute files to all residents to help prepare for emergency or disaster. • Create a fraud and scams resource pamphlet to distribute to older adults. • Provide resource for older adults regarding domestic violence, financial abuse, Cyber security, and Adult Protective Services.
• Work with the San José Police Department – Crime Prevention Unit and Santa Clara County – District Attorney to learn of services, and ways to keep older adults safe in San José.
Ongoing
Ongoing
Fall 2024
Ongoing
Quarterly
Quarterly
Ongoing
Fall 2024
Ongoing
TBD
Objective for
FY 2024-25
Actions Timeframe
FINANACE
• Items related to
the financing of
parks, recreation,
and community
service facilities
and their
operations and
services.
• Budget Priorities Discussion & Recommendation Memo
• Budget Updates
Dec. ’24 - Mar.
‘25
As Needed
COMMUNITY
SERVICES &
RESOURCES
• Improving
awareness of
community
services and
programs for older
adults to include
the following:
digital inclusion
access for older
adults, fraud and
safety,
employment, and
financial
resources, &
local/state/federal
legislature.
• Explore options to educate older adults on topics such as reverse mortgages, how to budget for retirement, and help protect older adults and prevent scams.
• Provide educational trainings and workshops for older adults on financial stability. Teach ways that older adults can budget on Social Security, living within their means or on a smaller income, job training for employment, and fraud prevention.
• Monitor California Senior Legislature and National Council on Aging reports that contain issues for older adults that would benefit from Commission input.
• Create an education program to teach older adults what baseline is required to have access for healthcare, doctor visits, communication, pharmacy, 311 and 911 on technology devices. Include guidelines on safety protocols for smartphones, tablets, and computers. • Partner with local agencies to provide tech access and training for older adults.
• Initiate discussion with the County of Santa Clara and City of San José to find ways to integrate information of all programs, resources, and services within the County and the City. Provide one resource sheet for older adults.
• Explore options to address loneliness in older adults and provide peer to peer calls or support.
Quarterly
Feb./March 2025
Ongoing
TBD
Ongoing
January 2025
TBD
Objective for
FY 2024-25
Actions Timeframe
CLEAN & SAFE
NEIGHBORHOODS
& COMMUNITY
• Items related to
clean and safe
neighborhoods,
sidewalks, parks,
trails, and
community centers
for all ages.
• Work with City departments and local agencies to help with the unhoused and encampments to ensure that City facilities, parks, and trails are safe and clean for all ages to use.
• Work with PRNS to maintain facility maintenance of community centers and parking lots.
• Work with Trails Manager to see if all trail paths can have cell reception or phone use for all to use in case of emergency.
• Invite Department of Transportation to speak on pedestrian safety, education, and Vision Zero.
• Work with City departments to help keep neighborhoods clean from illegal dumping, blight, and keep sidewalks accessible for all to use.
Ongoing
Ongoing
Spring 2025
Spring 2025
Ongoing
COMMITTEES &
ADVISORIES
• Select and
designate
members of the
commission to act
as the
Commission’s
representatives to
various work
groups.
• Upon request of staff, commissioners may act as liaisons to, or members of, assigned work groups and/or steering committees on an as needed basis. Examples: County Senior Nutrition Advisory, Source wise Advisory, and 2-1-1 Advisory.
As Needed