Joint Meeting for the Rules and Open Government Committee and Committee of the Whole
City of San José
Agenda
City of San José
200 East Santa Clara Street
San Jose, CA 95113
Committee Members
David Cohen, Chair
Pam Foley, Vice Chair
Sergio Jimenez, Member
Dev Davis, Member
Rosemary Kamei, Member
Committee Staff
Lee Wilcox, Assistant City Manager
Joy Rodriguez, Assistant City Clerk
Kevin Fisher, Assistant City Attorney
Rachelle Blattman, City Manager's Office
Wednesday, October 16, 2024 2:00 PM Council Chambers
For live translations in over 50 languages, please go to https://attend.wordly.ai/join/FAYU-7105 How to observe the Meeting (no public comment):
1) Cable Channel 26,
2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia
4) By phone 888 475 4499. Webinar ID: 964 4134 2315. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free) 5) By online https://sanjoseca.zoom.us/j/96441342315.
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How to submit written Public Comment for items on the agenda:
1) By email to [email protected] by 8:00 a.m. the day of the meeting.
How to provide spoken Public Comment during the Committee Meeting:
Fill out a Yellow Speaker's Card and submit it to boxes at the bottom of the Chambers.
City of San José Page 1 Printed on 10/16/2024
Joint Meeting for the Rules and October 16, 2024
Open Government Committee and
Committee of the Whole
Agenda
A. City Council (City Clerk)
1. Review Final Agenda
Review October 22, 2024 Final Agenda.
a. Add New Items to Final Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
24-715
Agenda
Add Sheet
Attachments
2. Review Draft Agenda
Review October 29, 2024 Draft Agenda.
a. Add New Items to Draft Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
24-716
Attachments Agenda
Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
B. Consent Calendar
ROGC The Public Record for October 3 - October 10, 2024. (City Clerk) 24-717
1. Recommendation: Receive and file the Public Record for October 3 - October 10, 2024.
Attachments The Public Record
City of San José Page 2 Printed on 10/16/2024
Joint Meeting for the Rules and October 16, 2024
Open Government Committee and
Committee of the Whole
Agenda
Update to the August - December 2024 Community and Economic Development Committee Work Plan. (City Manager)
ROGC
24-718
2. Recommendation: Approve amendments to the August - December 2024 Community and Economic Development (CED) Committee Work Plan to:
(a) Drop the following items from the October 28, 2024, CED Committee agenda:
Moderate-Income Housing Strategy Status Report.
Purpose: Provide a status report on the moderate-income housing strategy and preliminary findings.
(Housing/Planning, Building and Code Enforcement)
Housing Balance Status Report.
Purpose: Provide a status report on the balance between gains and losses in restricted affordable and low-cost housing stock relative to city demographics as included in strategy I-4 of the Housing Element. (Housing)
(b) Drop the following items from the November 18, 2024, CED Committee agenda:
Commercial Anti-Displacement Strategy Status Report.
Purpose: Provide a status report on the project plan and timeline for a commercial anti-displacement and mitigation strategy.
(Economic Development and Cultural Affairs/Planning, Building and Code Enforcement/Housing/Transportation)
Community and Economic Development City Service Area
Performance Measure Status Report.
Purpose: Provide a status report on the performance modernization of the Community and Economic Development City Service Area, including updates to core services, budget programs, and performance measures.
(City Manager/Housing/Planning, Building and Code
Enforcement/Economic Development and Cultural Affairs/Public Works/Fire)
Attachments Memorandum
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Joint Meeting for the Rules and October 16, 2024
Open Government Committee and
Committee of the Whole
Agenda
Retroactive Approval and Approval of Multiple Special Events Sponsored by Council District 7 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Doan)
ROGC
24-720
3. Recommendation: 1. Retroactively approve the Free Flu Clinics at Story Road Night Market, Seven Trees Community Center, and Tully Branch
Community Library scheduled on September 6, 7, 15, and 29, 2024, as City Council sponsored Special Events and approve the expenditure of funds.
2. Retroactively approve the Story Road Night Markets at Grand Century Mall scheduled on July 26-27, September 6-7, and October 11-12, 2024, as City Council sponsored Special Events and approve the expenditure of funds.
3. Retroactively approve the Dumpster Day at the Ashworth-Remillard House scheduled on September 25, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
4. Retroactively approve the Dumpster Day in the West Evergreen Neighborhood scheduled on October 12, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
5. Approve the Dumpster Day in the Tropicana-Lanai Neighborhood scheduled on October 19, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
6. Approve the Dumpster Day in the McLaughlin-Corridor
Neighborhood scheduled on November 2, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
7. Approve the Tet flag raising at City Hall scheduled on January 29, 2025, as a City Council sponsored Special Event and approve the expenditure of funds.
8. Approve the Black April Recognition Event at City Hall scheduled on April 30, 2025, as a City Council sponsored Special Event and approve the expenditure of funds.
9. Approve the Tower and Rotunda Lighting for Light the Night scheduled on May 3-4, 2025, as a City Council sponsored Special Event and approve the expenditure of funds.
10. Approve the Tower and Rotunda Lighting for Cinco de Mayo scheduled on May 5, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
11. Approve and accept donations from various individuals, businesses or community groups to support the events.
12. Place the item on the October 22, 2024, Council Agenda for action.
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Joint Meeting for the Rules and October 16, 2024
Open Government Committee and
Committee of the Whole
Agenda
Attachments Memorandum from Doan
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Joint Meeting for the Rules and October 16, 2024
Open Government Committee and
Committee of the Whole
Agenda
Retroactive Approval and Approval of Various Special Events Sponsored by Council District 5 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Ortiz)
ROGC
24-721
4. Recommendation: 1. Retroactively approve the Mt. Pleasant Employee and Family Picnic and BBQ at Lake Cunningham Event scheduled on August 10, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve the Dobern Neighborhood Association Litter Pick Up scheduled on August 31, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
3. Retroactively approve the Pleasant Ridge Neighborhood Association Block Party scheduled on September 6, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
4. Retroactively approve the Filipino American History Month Flag Raising and Lighting Ceremony scheduled on October 11, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
5. Retroactively approve the Diabetes Prevention Health Fair Event scheduled on October 12, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
6. Approve the Foxdale Fall Festival Resource Fair scheduled on October 25, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
7. Approve the Mt. Pleasant Neighborhood Association Banner Unveiling scheduled on October 25, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
8. Approve the 5th Annual Truck N’ Treats Event scheduled on October 26, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
9. Approve the Family Fall Festival scheduled on October 26, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
10. Approve the Fourth Annual Toy Drive Event scheduled on November 30, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
11. Approve and accept donations from various individuals, businesses or community groups to support the events.
12. Place the item on the October 22, 2024 Council Agenda for action.
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Joint Meeting for the Rules and October 16, 2024
Open Government Committee and
Committee of the Whole
Agenda
Attachments Memorandum from Ortiz
END OF CONSENT
C. Rules Committee Reviews, Recommendations and Approvals ROGC Parks Maintenance and Capital Funding Study Session. (Ortiz) 24-719
1. Recommendation: 1. Direct the City Clerk and City Manager to schedule a City Council Study Session on parks maintenance, capital funding, and preliminary work plan for a 2026 Parks Funding Ballot Measure in January or February of 2025.
2. Direct the City Manager to support the work already underway and led by Council District 5 to conduct regular stakeholder outreach, which should include, but should not be limited to:
a. A work plan that includes a comprehensive assessment of the current maintenance and repair needs in each park, as well as a clear timeline for when stakeholders can expect these issues to be addressed. b. Town halls to discuss the current state of parks with residents to create open discussion and receive feedback from community members.
Attachments Memorandum from Ortiz
D. Open Forum
Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the Committee.
E. Adjournment
The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view.
The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online.
The Levine Act requires a Party in a Proceeding before the City of San José that involves any action related to their contract, license, permit, or use entitlement to disclose any campaign contributions to City elected or appointed officials totaling more than $250 within the 12 months prior to the City decision. A Participant to a Proceeding may voluntarily report a campaign contribution. Please visit https://www.sanjoseca.gov/your-government/appointees/city-clerk/levine-act for updated forms and information.
City of San José Page 7 Printed on 10/16/2024
Joint Meeting for the Rules and October 16, 2024
Open Government Committee and
Committee of the Whole
Agenda
All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.
Access the video, the agenda and related reports for this meeting by visiting the City's website.
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