CITY COUNCIL ACTION REQUEST
DEPARTMENT(S)
Public Works
CEQA
Not a Project, File No.
PP17-003,
Agreements/Contracts
(New or Amended)
resulting in no physical
changes to the
environment.
COORDINATION
City Attorney's Office;
City Manager’s
Budget Office; and
Planning, Building,
and Code
Enforcement
Department
Director Approval
/s/ Matt Loesch
COUNCIL DISTRICT(S)
Citywide
CMO Approval
10/8/24
SUBJECT: Third Amendment to the Agreement with County of Santa Clara for Imagery and LiDAR Data Acquisition.
RECOMMENDATION
Adopt a resolution authorizing the City Manager, or her designee, to execute the Third Amendment to City Contract 666794 with the County of Santa Clara extending cost sharing arrangement in the amount of $71,035 for imagery and LiDAR data acquisition to cover the 2024 capture.
BASIS FOR RECOMMENDATION
The City of San José operates a technically sophisticated, state-of-the-art, Enterprise Geographic Information System that provides spatial data and applications to City staff, other public agencies, and the public to facilitate informed decision-making. Aerial imagery and imagery-derived products are among the most important and heavily used datasets in the City’s Enterprise Geographic Information System, supplying the geographic base for hundreds of internal and public-facing web maps and dozens of business systems.
Since 2021, the City has acquired updated aerial imagery annually through its partnership with the County of Santa Clara (County). This collaborative arrangement provides an opportunity for the City to acquire a large amount of critical data at a fraction of the cost of independently acquiring it. With ongoing changes to the natural and built environments, refreshing the imagery annually provides a necessary level of currency and accuracy. To that end, the recommended action will enable City participation in Year 5 of the five-year countywide project, delivering updated 2024 ortho and oblique imagery.
Sanborn Map Company was selected as the vendor through a competitive bid process conducted by the County and is under contract with the County for the five-year imagery and LiDAR data acquisition project, which included five annual data captures from 2020 to 2024. The City entered into contract with the County in 2021 to participate in the cost-shared project and receive access to the countywide deliverables. The original contract covered the 2021 imagery and was subsequently amended twice to cover 2022 imagery and 2023 imagery and LiDAR. The current recommendation will authorize the third amendment for 2024 imagery.
Previously, the City had executed a contract and two subsequent amendments with the County to participate in years 2-4 of the project. The original agreement for 2021 imagery, executed March 9, 2021, was in the amount of $72,622. The first amendment for 2022 imagery, executed June 15, 2022, was in the amount of $71,692. The second amendment for 2023 imagery and LiDAR, executed October 17, 2023, was in the amount of $193,208.
The current recommended action for the third amendment for 2024 imagery is in the amount of $71,035 for a total contract value, inclusive of the recommended action, of $408,557.
COMMISSION RECOMMENDATION AND INPUT
No commission recommendation or input is associated with this action.
COUNCIL AGENDA: 10/22/24
FILE: 24-2087
ITEM: 2.13
COST AND FUNDING SOURCE
The recommended action related to the third amendment in the amount of $71,035.48 is funded by the Public Works Department’s Non-Personal/Equipment appropriation in the General Fund.
FOR QUESTIONS CONTACT: Harsh Gautam, Division Manager, at [email protected]