TO: HONORABLE MAYOR
AND CITY COUNCIL
FROM: Jennifer Schembri
SUBJECT: See Below DATE: October 9, 2024
Approved
Date:
10/10/24
COUNCIL DISTRICT: Citywide
SUBJECT: Approval of the Terms of a Side Letter Agreement with the City Association of Management Personnel, IFPTE, Local 21 (CAMP) Relating to a Hiring Incentive Pilot Program
RECOMMENDATION
Adopt a resolution approving the terms of a Side Letter Agreement between the City and the City Association of Management Personnel, IFPTE, Local 21 (CAMP) for a Hiring Incentive Pilot Program for the Animal Shelter Veterinarian (FT) classification effective October 27, 2024 through June 30, 2025, and authorizing the City Manager or her designee to execute an agreement with those terms.
SUMMARY AND OUTCOME
Adoption of the resolution will approve a Side Letter Agreement between the City and CAMP to allow for a Hiring Incentive Pilot Program for new hires in the Animal Shelter Veterinarian (FT) classification, effective October 27, 2024. The increase shall provide newly hired incumbents in the Animal Shelter Veterinarian (FT) classification with a one- time, non-pensionable lump sum payment for a total of $20,000. The hiring incentive shall be structured such that employees who receive the hiring incentive payment would be required to forfeit and/or refund the hiring incentive payment to the City should the employee leave City service, transfer to another position within the City, or transition to the part-time Animal Shelter Veterinarian classification before their one year anniversary of passing probation in the Animal Shelter Veterinarian (FT) classification.
COUNCIL AGENDA: 10/22/24
FILE: 24-2082
ITEM: 2.8
HONORABLE MAYOR AND CITY COUNCIL
October 9, 2024
Subject: Approval of the Terms of a Side Letter Agreement With the City Association Of Management Personnel, IFPTE, Local 21 (Camp) Relating to a Hiring Incentive Pilot Program
BACKGROUND
The proposed hiring incentive is intended to provide a monetary incentive to potential candidates for recruitments for the City’s Animal Shelter Veterinarian (FT) classification in Animal Care and Services. (Attachment - Side Letter Agreement – Hiring Incentive Pilot Program – Animal Shelter Veterinarian (FT.)
On October 8, 2024, the City and CAMP reached a Side Letter Agreement for a one- time, non-pensionable lump sum payment hiring incentive for new Animal Shelter Veterinarian (FT) hires, as outlined below.
Animal Shelter Veterinarian (FT) (3255)
Timing Hiring Incentive
Upon Hire $5,000
Upon Six-Months Worked $7,500
Upon 12-Months Worked $7,500
Total $20,000
Per the agreement between the City and CAMP, the City may end this program prior to June 30, 2025, at its sole discretion upon notification to CAMP.
ANALYSIS
Employees hired into the Animal Shelter Veterinarian (FT) classification after October 27, 2024 shall be eligible to receive a $20,000 hiring incentive through the Hiring Incentive Pilot Program.
The payment of the one-time, non-pensionable lump sum hiring incentive to new hires in the Animal Shelter Veterinarian (FT) classification is contingent on the employee being continuously employed in the Animal Shelter Veterinarian (FT) classification through their one year anniversary of passing probation as an Animal Shelter Veterinarian (FT.)
If an employee receives any portion or all of the one-time, non-pensionable lump sum hiring incentive, and leaves City service, transfers to another position within the City, or transitions to the part-time Animal Shelter Veterinarian classification before their one year anniversary of passing probation in the Animal Shelter Veterinarian (FT) classification, the employee forfeits the entirety of the one-time, non-pensionable lump sum hiring incentive and, to the extent permitted by law, will be required to reimburse the City for the entire amount of the hiring incentive they received. The employee may sign an agreement to deduct the bonus amount from their final paycheck of wages, subject to applicable laws. In the absence of such agreement, the City shall deduct the hiring incentive amount from the employee’s sick leave payout, if applicable, and the
HONORABLE MAYOR AND CITY COUNCIL
October 9, 2024
Subject: Approval of the Terms of a Side Letter Agreement With the City Association Of Management Personnel, IFPTE, Local 21 (Camp) Relating to a Hiring Incentive Pilot Program
employee’s vacation leave payout. If the employee’s leave amounts are not adequate to cover the entire amount of the hiring incentive, the City shall pursue reimbursement of the bonus through any other lawful means, including the collection process.
EVALUATION AND FOLLOW-UP
No additional follow-up action with City Council is expected at this time.
COST SUMMARY/IMPLICATIONS
The increase to the hiring incentive would provide a one-time, non-pensionable lump sum hiring incentive of $20,000 for a new Animal Shelter Veterinarian (FT) hired between October 27, 2024 through June 30, 2025. As the increase would apply to one Animal Shelter Veterinarian position that is currently vacant, it is anticipated that the cost would be $20,000. It is anticipated that the Public Works Department will absorb, to the extent possible, the potential costs of the hiring incentive within its existing budget.
COORDINATION
This memorandum was coordinated with the City Attorney’s Office and the City Manager’s Budget Office.
PUBLIC OUTREACH
This memorandum will be posted on the City’s Council Agenda website for the October 22, 2024 City Council meeting.
COMMISSION RECOMMENDATION AND INPUT
No commission recommendation or input is associated with this action.
CEQA
Not a Project, File No. PP17-008, General Procedure and Policy Making resulting in no changes to the physical environment.
HONORABLE MAYOR AND CITY COUNCIL
October 9, 2024
Subject: Approval of the Terms of a Side Letter Agreement With the City Association Of Management Personnel, IFPTE, Local 21 (Camp) Relating to a Hiring Incentive Pilot Program
PUBLIC SUBSIDY REPORTING
This item does not include a public subsidy as defined in section 53083 or 53083.1 of the California Government Code or the City’s Open Government Resolution.
Jennifer Schembri
Deputy City Manager
The principal author of this memorandum is Elsa Cordova, Deputy Director, City Manager’s Office of Employee Relations. For questions, please contact [email protected] or (408) 535-8159.
ATTACHMENT – Side Letter Agreement – Hiring Incentive Pilot Program – Animal Shelter Veterinarian (FT)
10/8/2024