NVF/SH
10/9/24
1 T-18187/2152809
Council Agenda: 10-22-24
Item No.: 2.8
DRAFT--Contact the Office of the City Clerk at (408)535-1260 or [email protected] for final document.
RESOLUTION NO. ______________
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN JOSE
TO APPROVE THE TERMS OF A SIDE LETTER AGREEMENT
BETWEEN THE CITY OF SAN JOSE AND CITY ASSOCIATION
OF MANAGEMENT PERSONNEL, IFPTE, LOCAL 21 (CAMP)
RELATED TO A HIRING INCENTI VE PILOT PROGRAM FOR THE
ANIMAL SHELTER VETERINARIAN CLASSIFICATION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAN JOSE:
1. That the terms of a Side Letter Agreement between the City of San Jose and City Association of Management Personnel, IFPTE, Local 21 (CAMP) for a Hiring Incentive Pilot Program for the Animal Shelter Veterinarian (FT) classification effective October 27, 2024 through June 30, 2025, and authorize the City Manager or her designee to execute an agreement with those terms.
2. The general terms of the agreement are set out and described in the Memorandum to the Honorable Mayor and City Council from Jennifer Schembri, Director of Employee Relations, dated October 9, 2024, and attached hereto as Attachment A and incorporated in this Resolution.
ADOPTED this _____ day of ___________, 2024, by the following vote:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
MATT MAHAN
Mayor
ATTEST:
TONI J. TABER, CMC
City Clerk
TO: HONORABLE MAYOR
AND CITY COUNCIL
FROM: Jennifer Schembri
SUBJECT: See Below DATE: October 9, 2024
Approved Date:
COUNCIL DISTRICT: Citywide
SUBJECT: APPROVAL OF THE TERMS OF A SIDE LETTER AGREEMENT WITH
THE CITY ASSOCIATION OF MANAGEMENT PERSONNEL, IFPTE,
LOCAL 21 (CAMP) RELATING TO A HIRING INCENTIVE PILOT
PROGRAM
RECOMMENDATION
Adopt a resolution to approve the terms of a Side Letter Agreement between the City and CAMP for a Hiring Incentive Pilot Program for the Animal Shelter Veterinarian (FT) classification effective October 27, 2024 through June 30, 2025, and authorize the City Manager or her designee to execute an agreement with those terms.
SUMMARY AND OUTCOME
Adoption of the resolution will approve a Side Letter Agreement between the City and CAMP to allow for a Hiring Incentive Pilot Program (hiring incentive) for new hires in the Animal Shelter Veterinarian (FT) classification, effective October 27, 2024. The increase shall provide newly hired incumbents in the Animal Shelter Veterinarian (FT) classification with a one-time, non-pensionable lump sum payment for a total of $20,000. The hiring incentive shall be structured such that employees who receive the hiring incentive payment would be required to forfeit and/or refund the hiring incentive payment to the City should the employee leave City service, transfer to another position within the City, or transition to the part-time Animal Shelter Veterinarian classification before their one (1) year anniversary of passing probation in the Animal Shelter Veterinarian (FT) classification.
COUNCIL AGENDA: 10/22/2024
FILE:
ITEM:
ATTACHMENT A
DRAFT--Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
HONORABLE MAYOR AND CITY COUNCIL
October 9, 2024
Subject: Terms of a Side Letter Agreement with CAMP
BACKGROUND
The proposed hiring incentive is intended to provide a monetary incentive to potential candidates for recruitments for the City’s Animal Shelter Veterinarian (FT) classification in Animal Care and Services.
On October 8, 2024, the City and CAMP reached a Side Letter Agreement for a one- time, non-pensionable lump sum payment hiring incentive for new Animal Shelter Veterinarian (FT) hires as follows:
Animal Shelter Veterinarian FT (3255)
Timing Hiring Incentive
Upon Hire $5,000
Upon 6-Months Worked $7,500
Upon 12-Months Worked $7,500
Total $20,000
Per the agreement between the City and CAMP, the City may end this program prior to June 30, 2025, at its sole discretion upon notification to CAMP.
ANALYSIS
Employees hired into the Animal Shelter Veterinarian FT classification after October 27, 2024, shall be eligible to receive a $20,000 hiring incentive through the Hiring Incentive Pilot Program, as outlined below.
The payment of the one-time, non-pensionable lump sum hiring incentive to new hires in the Animal Shelter Veterinarian (FT) classification is contingent on the employee being continuously employed in the Animal Shelter Veterinarian (FT) classification through their one (1) year anniversary of passing probation as an Animal Shelter Veterinarian (FT).
If an employee receives any portion or all of the one-time, non-pensionable lump sum hiring incentive, and leaves City service, transfers to another position within the City, or transitions to the part-time Animal Shelter Veterinarian classification before their one (1) year anniversary of passing probation in the Animal Shelter Veterinarian (FT) classification, the employee forfeits the entirety of the one-time, non-pensionable lump sum hiring incentive and, to the extent permitted by law, will be required to reimburse the City for the entire amount of the hiring incentive they have received. The employee may sign an agreement to deduct the bonus amount from their final paycheck of wages, subject to applicable laws. In the absence of such agreement, the City shall deduct the hiring incentive amount from the employee’s sick leave payout, if applicable, and the employee’s vacation leave payout. If the employee’s leave amounts are not adequate to DRAFT--Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
HONORABLE MAYOR AND CITY COUNCIL
October 9, 2024
Subject: Terms of a Side Letter Agreement with CAMP
cover the entire amount of the hiring incentive, the City shall pursue reimbursement of the bonus through any other lawful means, including the collection process.
EVALUATION AND FOLLOW-UP
None.
COST SUMMARY/IMPLICATIONS
The increase to the hiring incentive would provide a one-time, non-pensionable lump sum hiring incentive of $20,000 for a new Animal Shelter Veterinarian FT hired between October 27, 2024, through June 30, 2025. As the increase would apply to one Animal Shelter Veterinarian position that is currently vacant, it is anticipated that the cost would be $20,000. It is anticipated that the Public Works Department will absorb, to the extent possible, the potential costs of the hiring incentive within its existing budget.
COORDINATION
This memorandum was coordinated with the City Attorney’s Office and the City Manager’s Budget Office.
PUBLIC OUTREACH
This memorandum will be posted on the City’s Council Agenda website for the October 22, 2024 City Council meeting.
COMMISSION RECOMMENDATION AND INPUT
No commission recommendation or input is associated with this action.
CEQA
Not a Project, File No. PP17-008, General Procedure & Policy Making resulting in no changes to the physical environment.
DRAFT--Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
HONORABLE MAYOR AND CITY COUNCIL
October 9, 2024
Subject: Terms of a Side Letter Agreement with CAMP
PUBLIC SUBSIDY REPORTING
This item does not include a public subsidy as defined in section 53083 or 53083.1 of the California Government Code or the City’s Open Government Resolution.
Jennifer Schembri
Deputy City Manager
The principal author of this memorandum is Elsa Cordova, Deputy Director, City Manager’s Office of Employee Relations. For questions, please contact [email protected] or (408) 535-8159.
ATTACHMENT
DRAFT--Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document. 10/8/2024
DRAFT--Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.