RULES COMMITTEE AGENDA: 10/30/2024
ITEM: B.3
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Peter Ortiz
SUBJECT: SEE BELOW DATE: October 23rd, 2024
APPROVED:
SUBJECT: RETROACTIVE APPROVAL AND APPROVAL OF VARIOUS EVENTS SPONSORED BY COUNCIL DISTRICT 5 AS CITY COUNCIL SPONSORED SPECIAL EVENTS TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE EVENTS.
RECOMMENDATION
1. Retroactively approve the Latinos for a New America (LUNA) Pachanga del Barrio held on September 5 th
,
2024, as a City Council sponsored Event and approve the expenditure of funds.
2. Retroactively approve the Latino Heritage Month Celebration in partnership with the Office of Assemblymember Alex Lee held on September 23rd, 2024, as a City Council sponsored Event and approve the expenditure of funds.
3. Retroactively approve the Dobern Neighborhood Association Halloween Block Party held on October 26th, 2024, as a City Council sponsored Event and approve the expenditure of funds.
4. Retroactively approve the Pleasant Ridge Neighborhood Association Halloween Bash and Block Party held on October 27th, a City Council sponsored Event and approve the expenditure of funds.
5. Place the item on the November 5th, 2024, City Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The 4 events were/will be free, open to the public, and sponsored by Councilmember Peter Ortiz.
ANALYSIS
The Latinos for a New America (LUNA) Pachanga del Barrio held on September 5th, 2024, allowed residents from District 5 to come together to celebrate neighborhood accomplishments and to receive essential resources and information from local nonprofits and organizations. The Latino Heritage Month Celebration, hosted in RULES COMMITTEE AGENDA: 10/30/2024
ITEM: B.3
partnership with the office of Assemblymember Alex Lee, celebrated and highlighted the accomplishments of District 5 residents. The Dobern Neighborhood Association Halloween Block Party, held on October 26th, 2024, provided the neighbors from the Dobern Neighborhood an opportunity to celebrate Halloween and Fall festivities and receive essential resources and information from nonprofit organizations. The Pleasant Ridge Neighborhood Association Halloween Bash and Bock party held on October 27th, 2024, will allow residents to celebrate the Halloween festivities with neighbors and other nonprofit organizations, providing valuable resources and information.
Approval by the City Council of the events will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Peter Ortiz will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 5, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the October 30th, 2024, Rules Committee Agenda and the November 5th, 2024, City Council Agenda.
CEQA
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.