COUNCIL AGENDA : 11/5/2024
FILE : 24-2173
ITEM : 2.10
TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: November 5, 2024
SUBJECT: Approval of Thanksgiving Dinner at Evans Lane Interim Housing Sponsored by Council District 6 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on October 30, 2024:
(a) Approve the Thanksgiving Dinner at Evans Lane Interim Housing scheduled on November 22, 2024 as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Davis)
[Rules Committee referral 10/30/2024 - Item B.2]
RULES COMMITTEE AGENDA: 10/30/2024
ITEM:
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Dev Davis
District 6
SUBJECT: SEE BELOW DATE: 10/21/2024
APPROVED:
SU
BJECT: APPROVAL OF THANSGIVING DINNER AT EVANS LANE INTERIM HOUSING SPONSORED BY COUNCIL DISTRICT 6 AS CITY COUNCIL
SPONSORED SPECIAL EVENT TO EXPEND CITY FUNDS AND ACCEPT
DONATIONS OF MATERIALS AND SERVICES FOR THE EVENT
RECO
MMENDATION
1. Appr
ove the Thanksgiving Dinner at Evans Lane Interim Housing taking place on November 22, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups that support the event.
3. Place the item on the November 5, 2024, Council Agenda for action.
BACK
GROUND
On F
ebruary 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
Th
e Thanksgiving Dinner at Evans Lane Interim Housing will take place at 2078 Evans Lane.
The special event is for residents transitioning into permanent housing. The purpose of the dinner is to provide stability and holiday cheer for families experiencing a difficult transition whilst creating a sense of community. The Thanksgiving dinner will be catered at a cost of $4,143 and will serve 140 adults and children. The event is sponsored by Councilmember Dev Davis and is free and open to the public.
B.2
HONORABLE MAYOR AND CITY COUNCIL
October 21, 2024
Subject: Thanksgiving Dinner at Evans Lane Interim Housing
Rev 08/2021
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Dev Davis will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 6, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the October 30, 2024, Rules Committee Agenda and the November 5, 2024, City Council Agenda.
CEQA
Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment.
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.