Joint Meeting for the Rules and Open Government Committee and Committee of the Whole
City of San José
Agenda
City of San José
200 East Santa Clara Street
San Jose, CA 95113
Committee Members
David Cohen, Chair
Pam Foley, Vice Chair
Sergio Jimenez, Member
Dev Davis, Member
Rosemary Kamei, Member
Committee Staff
Lee Wilcox, Assistant City Manager
Joy Rodriguez, Assistant City Clerk
Kevin Fisher, Assistant City Attorney
Rachelle Blattman, City Manager's Office
Wednesday, November 6, 2024 2:00 PM Council Chambers
For live translations in over 50 languages, please go to https://attend.wordly.ai/join/FAYU-7105 How to observe the Meeting (no public comment):
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How to submit written Public Comment for items on the agenda:
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How to provide spoken Public Comment during the Committee Meeting:
Fill out a Yellow Speaker's Card and submit it to boxes at the bottom of the Chambers.
City of San José Page 1 Printed on 11/6/2024
Joint Meeting for the Rules and November 6, 2024
Open Government Committee and
Committee of the Whole
Agenda
A. City Council (City Clerk)
1. Review Final Agenda
ROGC Review November 12, 2024 Final Agenda. - Cancelled. 24-741
2. Review Draft Agenda
Review November 19, 2024 Draft Agenda.
a. Add New Items to Draft Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
24-742
Agenda
Memorandum from Ortiz re: Good Samaritan Land Use Item
Letters from the Public
Attachments
Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
B. Consent Calendar
ROGC The Public Record for October 24 - October 31, 2024. (City Clerk) 24-743
1. Recommendation: Receive and file the Public Record for October 24 - October 31, 2024.
Attachments The Public Record
City of San José Page 2 Printed on 11/6/2024
Joint Meeting for the Rules and November 6, 2024
Open Government Committee and
Committee of the Whole
Agenda
Update to the August - December 2024 Public Safety, Finance, and Strategic Support Committee Work Plan. (City Manager)
ROGC
24-748
2. Recommendation: Approve an amendment to the August – December 2024 Public Safety, Finance, and Strategic Support Committee Work Plan to drop the following item from the November 21, 2024, Public Safety, Finance, and Strategic Support Committee meeting agenda:
Regulation of Vape and Smoke Shops Status Report.
Purpose: Provide a status report on establishing vape and smoke shops as an enumerated use within the City’s land use tables and creating related regulatory programs to reduce illegal cannabis sales. (Police/Planning, Building, and Code Enforcement)
Attachments Memorandum
Code Enforcement Operations Study Session. (Planning, Building, and Code Enforcement)
ROGC
24-749
3. Recommendation: Set a City Council Study Session entitled Code Enforcement Operations for Friday, December 6, 2024, from 9:30 a.m. to 12:00 p.m. in the City Council Chambers and approve the Study Session agenda.
Attachments Memorandum
ROGC Monthly Report of Activities for October 2024. (City Auditor) 24-744
4. Recommendation: Approve the Auditor's Office Monthly Report for the month of October 2024.
Attachments Memorandum
City of San José Page 3 Printed on 11/6/2024
Joint Meeting for the Rules and November 6, 2024
Open Government Committee and
Committee of the Whole
Agenda
Approval of the World Aids Day Flag Raising, Quilt Display, and Tower and Rotunda Lighting Sponsored by Council District 9 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Foley)
ROGC
24-745
5. Recommendation: 1. Approve the World AIDS Day Flag Raising scheduled on December 3, 2024, Tower and Rotunda Lighting scheduled for December 1 - December 7, 2024, and special use of the Rotunda for December 1 and December 3, 2024, as City Council sponsored Special Events and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the events.
3. Place the item on the November 19, 2024 Council Agenda for action.
Attachments Memorandum from Foley
City of San José Page 4 Printed on 11/6/2024
Joint Meeting for the Rules and November 6, 2024
Open Government Committee and
Committee of the Whole
Agenda
Retroactive Approval and Approval of Various Special Events Sponsored by Council District 8 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Candelas)
ROGC
24-750
6. City of San José Page 5 Printed on 11/6/2024
Joint Meeting for the Rules and November 6, 2024
Open Government Committee and
Committee of the Whole
Agenda
Recommendation: 1. Retroactively approve and approve various District 8 events as City Council sponsored Special Events and approve the expenditure of funds. These events are as follows:
i. Clarice Drive Beautification scheduled on July 13, 2024 ii. District 8 CERT M&G scheduled on July 18, 2024
iii. San Rivas Rd. Neighborhood Ice Cream Social scheduled on July 21, 2024
iv. Dumpster Day at Millbrook Elementary scheduled on July 27, 2024
v. Boulevard Bombs Back to School Drive scheduled on August 3, 2024
vi. Evergreen Little League Movie Night scheduled on August 15, 2024
vii. John J Montgomery SJFD Backpack Drive scheduled on August 16, 2024
viii. KR Smith Back to School BBQ scheduled on August 16, 2024 ix. Sharky’s Coffee Back to School Drive scheduled on August 17, 2024
x. Dumpster Day at Evergreen Estates scheduled on August 24, 2024
xi. SV Pride Parade scheduled on August 25, 2024
xii. La Raza Invocation scheduled on September 10, 2024 xiii. Creekside Neighborhood Association Bridge Painting scheduled on September 14, 2024
xiv. Music in the Villages scheduled on September 20, 2024 xv. Dumpster Day at The Ranch/The Meadowlands scheduled on September 21, 2024
xvi. Binational Health Week Kickoff scheduled on October 5, 2024 xvii. Meadowfair NA Litter Pickup scheduled on October 5, 2024 xviii. Dumpster Day at Brigadoon Park scheduled on October 12, 2024
xix. Tom Matsumoto Elementary School Trunk or Treat scheduled on October 24, 2024
xx. Holly Oak Harvest Festival scheduled on October 24, 2024 xxi. Evergreen Elementary Fall Festival scheduled on October 25, 2024
xxii. Pack 264 Trunk or Treat scheduled on October 25, 2024 xxiii. Family Fall Festival scheduled on October 26, 2024 xxiv. Bon Bon Halloween Party scheduled on October 26, 2024 xxv. Blessed Side Trunk or Treat scheduled on October 26, 2024 City of San José Page 6 Printed on 11/6/2024
Joint Meeting for the Rules and November 6, 2024
Open Government Committee and
Committee of the Whole
Agenda
xxvi. Fire Station 31 Trick or Treating scheduled on October 31, 2024
xxvii. Diwali Celebration at Evergreen Community Center scheduled on November 1, 2024
xxviii. Dia de los Muertos Celebration scheduled on November 1, 2024
xxix. Coat Drive scheduled on November 15, 2024
xxx. Holiday in the Square at Evergreen Village Square scheduled on December 13, 2024
2. Approve and accept donations from various individuals, businesses or community groups to support the events.
3. Place the item on the November 19, 2024 Council Agenda for action.
Attachments Memorandum from Candelas
Retroactive Approval of the District 4 Dumpster Day Sponsored by Council District 4 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Cohen)
ROGC
24-747
7. Recommendation: 1. Retroactively approve the District 4 Dumpster Day scheduled on September 28, 2024 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on the November 19, 2024 Council Agenda for action.
Attachments Memorandum from Cohen
C. Rules Committee Reviews, Recommendations and Approvals D. Open Forum
Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the Committee.
E. Adjournment
City of San José Page 7 Printed on 11/6/2024
Joint Meeting for the Rules and November 6, 2024
Open Government Committee and
Committee of the Whole
Agenda
The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view.
The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online.
The Levine Act requires a Party in a Proceeding before the City of San José that involves any action related to their contract, license, permit, or use entitlement to disclose any campaign contributions to City elected or appointed officials totaling more than $250 within the 12 months prior to the City decision. A Participant to a Proceeding may voluntarily report a campaign contribution. Please visit https://www.sanjoseca.gov/your-government/appointees/city-clerk/levine-act for updated forms and information.
All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.
Access the video, the agenda and related reports for this meeting by visiting the City's website.
City of San José Page 8 Printed on 11/6/2024