RULES COMMITTEE AGENDA: 11/6/2024
ITEM: B.6
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Domingo
Candelas, District 8
SUBJECT: SEE BELOW DATE: 10/31/2024
APPROVED:
SUBJECT: RETROACTIVE APPROVAL AND APPROVAL OF VARIOUS DISTRICT 8 EVENTS AS CITY COUNCIL SPONSORED SPECIAL EVENTS TO EXPEND CITY
FUNDS AND ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE EVENTS
RECOMMENDATION
1. Retroactive approval and approval of various District 8 Events as City Council sponsored Special Events and approve the expenditure of funds. These events are as follows:
o Clarice Drive Beautification – July 13, 2024
o District 8 CERT M&G – July 18, 2024
o San Rivas Rd. Neighborhood Ice Cream Social – July 21, 2024 o Dumpster Day @ Millbrook Elementary – July 27, 2024
o Boulevard Bombs Back to School Drive – August 3, 2024 o Evergreen Little League Movie Night – August 15, 2024 o John J Montgomery SJFD Backpack Drive – August 16, 2024 o KR Smith Back to School BBQ – August 16, 2024
o Sharky’s Coffee Back to School Drive – August 17, 2024 o Dumpster Day @ Evergreen Estates – August 24, 2024
o SV Pride Parade – August 25, 2024
o La Raza Invocation – September 10, 2024
o Creekside Neighborhood Association Bridge Painting – September 14, 2024 o Music in the Villages – September 20, 2024
o Dumpster Day @ The Ranch/The Meadowlands– September 21, 2024 o Binational Health Week Kickoff – October 5, 2024
o Meadowfair NA Litter Pickup – October 5, 2024
o Dumpster Day @ Brigadoon Park – October 12, 2024
o Tom Matsumoto Elementary School Trunk or Treat – October 24, 2024 o Holly Oak Harvest Festival – October 24, 2024
HONORABLE MAYOR AND CITY COUNCIL
Subject: Various District 8 Events
Rev 1/2018
o Evergreen Elementary Fall Festival – October 25, 2024 o Pack 264 Trunk or Treat – October 25, 2024
o Family Fall Festival – October 26, 2024
o Bon Bon Halloween Party – October 26, 2024
o Blessed Side Trunk or Treat – October 26, 2024
o Fire Station 31 Trick or Treating – October 31, 2024
o Diwali Celebration @Evergreen Community Center– November 1, 2024 o Dia de los Muertos Celebration – November 1, 2024
o Coat Drive – November 15, 2024
o Holiday in the Square @ Evergreen Village Square – December 13, 2024
2. Approve and accept donations from various individuals, businesses, or community groups to support the events.
3. Place the item on the November 19, 2024, City Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The purchase of event supplies and food for the outlined District 8 events were for the community who attended to:
1) Learn about city services and resources available and/or 2) Connect with city staff to discuss concerns and priorities, and/or 3) Promote engagement between residents and city government and/or 4) Strengthen community ties and foster a sense of unity and/or 5) Celebrate the diversity within the community.
ANALYSIS
Approval by the City Council of the events will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Domingo Candelas will report any cash or in-kind donations received for the events on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 8, City departments and the Office of the City Clerk to proceed with the events. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the November 6, 2024, Rules Committee Agenda and the November 19
th, 2024, City Council Agenda.
CEQA
HONORABLE MAYOR AND CITY COUNCIL
Subject: Various District 8 Events
Rev 1/2018
x Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.