CITY COUNCIL ACTION REQUEST
DEPARTMENT(S)
Public Works
CEQA
Not a Project, File No.
PP17-003,
Agreements/Contracts
(New or Amended)
resulting in no physical
changes to the
environment.
COORDINATION
City Attorney's Office,
City Manager’s
Budget Office, and
Planning, Building,
and Code
Enforcement
Department
Director Approval
/s/
Matt Loesch
COUNCIL
DISTRICT(S)
Citywide
CMO Approval
11/15/24
SUBJECT: Amendment to the Master Agreement with Environmental Science Associates, Inc. for Environmental Consultant Services
RECOMMENDATION
Approve the first amendment to the master agreement for consultant services with Environmental Science Associates, Inc. (Contract No. 9048-B), to extend the term from December 31, 2024 to December 31, 2026, with no change to the maximum compensation.
BASIS FOR RECOMMENDATION
On October 29, 2019, City Council approved the master agreement with Environmental Science Associates, Inc., a consulting design firm, to provide professional environmental engineering services in the amount not to exceed $1,000,000 with a term end date of December 31, 2024. The master agreement was procured through a request for qualifications process.
Environmental Science Associates, Inc. is currently providing engineering services for the following projects:
• 9157 - BUILDING: Fire Station No. 8 - Relocation (2018 Measure T); • 9162 - BUILDING: Fire Station No. 32 - New (2018 Measure T); • 10260 - Central Service Yard Fuel Island; and,
• 9813 - BUILDING: San José Municipal Water New Offices.
The expected completion timeframes for Fire Station No. 8 and Fire Station No. 32 are in spring 2025 and spring 2026, respectively. Also, the expected completion timeframe for the Central Service Yard Fuel Island Project is in 2026. Therefore, a two-year extension of the contract is needed to maintain the continuity in design and construction for these projects.
Currently, there is $220,640 remaining in Environmental Science Associates, Inc.’s master agreement, and staff does not foresee a need to increase the total compensation of the master agreement.
COMMISSION RECOMMENDATION AND INPUT
No commission recommendation or input is needed for this action.
COST AND FUNDING SOURCE
There is no additional funding needed to approve the term extension.
FOR QUESTIONS CONTACT: Sal Kumar, Deputy Director, Public Works Department, at [email protected]
COUNCIL AGENDA: 12/3/24
FILE: 24-2259
ITEM: 2.15