CITY COUNCIL ACTION REQUEST
DEPARTMENT(S)
Public Works
CEQA
Not a Project, File No.
PP17-003,
Agreements/Contracts
(New or Amended)
resulting in no physical
changes to the
environment.
COORDINATION
City Attorney's Office,
City Manager’s
Budget Office, and
Planning, Building,
and Code
Enforcement
Department
Director Approval
/s/
Matt Loesch
COUNCIL DISTRICT(S)
Citywide
CMO Approval
11/15/24
SUBJECT: Amendment to the Master Agreement with Advance Design Consultants, Inc. for Mechanical, Electrical, and Plumbing Consulting Services
RECOMMENDATION
Approve the first amendment to the master agreement for mechanical, electrical, and plumbing consultant services with Advance Design Consultants, Inc. (Contract No. 9934-C), to extend the term from December 31, 2024 to December 31, 2027, with no change to the maximum compensation.
BASIS FOR RECOMMENDATION
On January 25, 2022, City Council approved the master agreement with Advance Design Consultants, Inc., a consulting design firm, to provide mechanical, electrical, and plumbing consulting services in the amount not to exceed $1,000,000 with a term end date of December 31, 2024. The master agreement was procured through a single request for qualifications process.
Advance Design Consultants, Inc. is currently providing engineering services for the following projects:
• 9365 - PARK: Happy Hollow Park and Zoo Fossa Night House; • 9414 - BUILDING: Camden Community Center Improvements; • 10196 - 95 N 3rd St, 50 N 4th St, and 88 S 4th St Garages Structural Repairs; and, • 9116 - Convention Center HVAC Control Upgrades.
The anticipated completion dates for the projects are as follows:
• Happy Hollow Park and Zoo - fall 2025;
• Camden Community Center - summer 2026; and,
• 4th Street Garages Project - summer 2025.
As for the Convention Center Project (9116), Advance Design Consultants, Inc. prepared the bidding documents. This project was put on-hold due to the COVID-19 pandemic and is scheduled to restart in 2025 with an estimated completion time in 2027.
An extension of three years to the consultant contract is necessary to maintain the continuity in design and construction services for the above mentioned four projects.
Currently, there is $333,980 remaining in Advance Design Consultants, Inc.’s master agreement, and staff does not foresee a need to increase the total compensation of the master agreement.
COMMISSION RECOMMENDATION AND INPUT
No commission recommendation or input is associated with this action.
COST AND FUNDING SOURCE
There is no additional funding needed to approve the term extension.
FOR QUESTIONS CONTACT: Sal Kumar, Deputy Director, Public Works Department, at [email protected]
COUNCIL AGENDA: 12/3/24
FILE: 24-2260
ITEM: 2.16