CITY COUNCIL ACTION REQUEST
DEPARTMENT(S)
Public Works
CEQA
Not a Project, File No.
PP17-003,
Agreements/Contracts
(New or Amended)
resulting in no physical
changes to the
environment.
COORDINATION
City Attorney's Office,
City Manager’s
Budget Office, and
Planning, Building,
and Code
Enforcement
Department
Director Approval
/s/ Matt Loesch
COUNCIL DISTRICT(S)
Citywide
CMO Approval
11/18/24
SUBJECT: Third Amendment to the Master Agreement with GHD, Inc. for Trails Engineering Services
RECOMMENDATION
Approve the third amendment to the master agreement for consultant services with GHD, Inc. (Contract No. 9011), to extend the term from December 31, 2024 to December 31, 2029 for the sole purpose of completing the trails engineering services on the four existing ongoing projects, with no change to the maximum compensation.
BASIS FOR RECOMMENDATION
On May 7, 2019, City Council approved the master agreement with GHD, Inc., a consulting design firm, to provide professional engineering services for City trail projects in the amount not to exceed $2,500,000 with a term end date of June 30, 2021. The master agreement was procured through a single request for qualifications process.
On June 16, 2021, the City Manager approved the first amendment to the master agreement with GHD, Inc., to extend the term from June 30, 2021 to December 30, 2021, to complete trails engineering services, with no increase to the maximum compensation.
On November 30, 2021, City Council approved the second amendment to the master agreement with GHD, Inc., to extend the term from December 30, 2021 to December 31, 2024, to complete trails engineering services, with no increase to the maximum compensation.
GHD, Inc. is currently providing engineering services for the following projects:
• 8675 - TRAIL: Coyote Creek (Phelan to Tully);
• 7457 - TRAIL: Coyote Creek (Brokaw to Union Pacific Railroad); • 10215 - TRAIL: Guadalupe River (St. John to Julian); and, • 10214 - TRAIL: Guadalupe River (Union Pacific Railroad Under-Crossing).
Multiple extension requests were submitted as two of the trail projects listed above involve crossings over Union Pacific Railroad right-of-way, necessitating extensive coordination with both Union Pacific Railroad and the California Public Utilities Commission which contributed to the projects being delayed for multiple years. The requested five-year term extension of the master agreement will allow the City to retain GHD, Inc. as a consultant and maintain the continuity in design and construction for these projects.
Currently, there is $582,370 remaining in GHD, Inc.’s master agreement. Staff does not foresee a need to increase the total compensation of the master agreement.
COUNCIL AGENDA: 12/3/24
FILE: 24-2262
ITEM: 2.18
COMMISSION RECOMMENDATION AND INPUT
No commission recommendation or input is associated with this action.
COST AND FUNDING SOURCE
There is no additional funding needed to approve the term extension.
FOR QUESTIONS CONTACT: Sal Kumar, Deputy Director, Public Works Department, at [email protected]