CITY COUNCIL ACTION REQUEST
DEPARTMENT(S)
Public Works
CEQA
Not a Project, File No.
PP17-003,
Agreements/Contracts
(New or Amended)
resulting in no
physical changes to
the environment.
COORDINATION
City Attorney’s Office,
City Manager’s Budget
Office, and Planning,
Building, and Code
Enforcement
Department
Director Approval
/s/ Matt Loesch
COUNCIL DISTRICT(S)
Citywide
CMO Approval
11/26/24
SUBJECT: Second Amendment to Master Consultant Agreement with Schaaf & Wheeler Consultant Civil Engineers for Engineering Analysis, Design, Construction Management, and Environmental Consulting Services for Large Trash Capture Projects
RECOMMENDATION
Approve the second amendment to the master consultant agreement with Schaaf & Wheeler Consultant Civil Engineers to extend the term of the agreement from December 31, 2024 to December 31, 2027, with no change to the maximum compensation.
BASIS FOR RECOMMENDATION
On June 28, 2016, the City Council approved the master consultant agreement with Schaaf & Wheeler Consultant Civil Engineers, to provide professional civil engineering consulting services to support various large trash capture projects in the amount not to exceed $1,000,000 for a term end date of December 31, 2021. On December 14, 2021, the first amendment to the master agreement was approved to extend the term of the agreement to December 31, 2024.
Provision C.10 – Trash Load Reduction - of the current five-year Municipal Regional Stormwater Discharge Permit requires the City to reduce trash discharges to receiving waters from 2009 levels in accordance with the following schedule: a) 90% by June 30, 2023; and b) 100% by June 30, 2025. To ensure compliance with the permit, the City will continue to implement large trash capture projects over the next several years. Schaaf & Wheeler Consultant Civil Engineers is currently providing civil engineering services on the 9703 - Large Trash Capture Device Installation Phase VII Project and is anticipated to be utilized to provide civil engineering design and planning services to support the site selection and prioritization for future large trash capture projects. The 9703 - Large Trash Capture Device Installation Phase VII Project is anticipated to be completed in spring 2025. An extension of three years to the consultant contract is needed to ensure adequate time is provided in its contract to account for the typically lengthy planning process for future large trash capture projects.
Currently there is $694,902.37 remaining in the Schaaf & Wheeler Consultant Civil Engineers’ master agreement. Staff does not foresee a need to increase the total compensation of the master agreement.
COMMISSION RECOMMENDATION AND INPUT
No commission recommendation or input is associated with this action.
COST AND FUNDING SOURCE
There is no additional funding needed to approve the term extension of this agreement.
FOR QUESTIONS CONTACT: Mathew Nguyen, Deputy Director of Public Works, at [email protected]
COUNCIL AGENDA: 12/10/24
FILE: 24-2292
ITEM: 2.14