CITY COUNCIL ACTION REQUEST
DEPARTMENT(S)
Public Works
CEQA
Not a Project, File No.
PP17-002, Consultant
services for design,
study, inspection, or other
professional services with
no commitment to future
action.
COORDINATION
City Attorney's Office, City
Manager’s Budget Office,
Parks, Recreation, and
Neighborhood Services
Department, and Planning,
Building, and Code
Enforcement Department.
Director Approval
/s/ Matt Loesch
COUNCIL
DISTRICT(S)
3, 9
CMO Approval
11/25/24
SUBJECT: Master Agreements for Trail Development Consulting Services for the Coyote Creek and Guadalupe River Santa Clara Valley Transportation Authority Measure B Trail Projects
RECOMMENDATION
Adopt a resolution authorizing the City Manager or her designee to negotiate and execute master consulting agreements with GHD, Inc. and RRM Design Group for trail development consulting services for Coyote Creek and Guadalupe River Santa Clara Valley Transportation Authority Measure B Trail Projects, from the date of execution through December 31, 2026, and in amount not to exceed $1,600,000 for each master consulting agreement and subject to the appropriation of funds.
BASIS FOR RECOMMENDATION
In 2016, Santa Clara County voters approved Measure B, a 30-year, half-cent countywide sales tax to enhance transit, highways, expressways, and active transportation (bicycles, pedestrians, and complete streets). Collection of the tax began on April 1, 2017, and funds are administered by the Santa Clara Valley Transportation Authority. The City of San José obtained funding under the Bicycle & Pedestrian Capital Projects category for five Class I trail systems.
In March 2019, the San José City Council authorized the City Manager to negotiate and execute the receipt of funds under the 2016 Santa Clara Valley Transportation Authority Measure B sales tax competitive grant program. In June 2020, Santa Clara Valley Transportation Authority awarded $6,876,000 and $5,175,000 in Measure B funding to the Coyote Creek and Guadalupe River Trail projects, two of the five Class I trail systems, respectively for use under each project’s design phase.
In August 2024, the Public Works Department conducted a request for qualifications seeking qualified design firms to provide trail design consulting services for the Guadalupe River Trail:
Branham Lane to Chynoweth Avenue and the Coyote Creek Trail: Watson Park to Julian Street projects. GHD, Inc. and RRM Design Group were the top two ranked firms of the four who submitted statement of qualifications.
GHD, Inc. and RRM Design Group, under each new master
consulting agreement, will provide the City with comprehensive trail design services for the Coyote Creek and Guadalupe River Trail projects, in alignment with the Santa Clara Valley Transportation Authority Measure B grant requirements. Staff will assign service orders to the consultants based on each consultant’s proposed costs and proposed schedule of completion for each service order.
Under the proposed master agreements, consultant services will be initiated by authorized service orders detailing the specific scope of services, schedule, and compensation along with the appropriate funding source(s) for the project.
COUNCIL AGENDA: 12/10/24
FILE: 24-2294
ITEM: 2.16
The 2025-2029 Adopted Capital Improvement Program Budget currently has funding for the 35% level design phase of the Coyote Creek Trail ($850,000 of funding is under the TRAIL: Coyote Creek Design (Roosevelt Park to Watson Park) in the Subdivision Park Trust Fund) and for the 95% design level phase of the Guadalupe River Trail ($1,350,000 of funding is under TRAIL:
Guadalupe River (Chynoweth Avenue) Design in the Subdivision Park Trust Fund). This budget funding will be used to execute the first round of service orders under these consultant master agreements. As the design phase progresses for the Coyote Creek Trail and the Guadalupe River Trail, future funding will be needed and will be subject to the appropriation of funds.
COMMISSION RECOMMENDATION AND INPUT
No commission recommendation or input is associated with this action.
COST AND FUNDING SOURCE
The recommended total for the Master Agreements is $3.2 million of which $2.2 million is funded by the TRAIL: Guadalupe River (Chynoweth Ave) Design ($1,350,000) and the TRAIL: Coyote Creek Design (Roosevelt Park to Watson Park) ($850,000) in the Subdivision Park Trust Fund. The remaining amount is subject to the appropriation of funds.
FOR QUESTIONS CONTACT: Sal Kumar, Deputy Director of Public Works, at [email protected]