CITY COUNCIL ACTION REQUEST
Department(s)
Finance
CEQA
Categorically Exempt,
File No. ER24-086,
CEQA Guidelines
Section 15301(h),
Existing Facilities.
Coordination
City Attorney's Office;
City Manager’s Budget
Office; Department of
Parks; Recreation, and
Neighborhood Services;
Department of
Transportation
Dept. Approval
/s/
Drew Corbett
Council District(s)
Citywide
CMO Approval
12/3/24
SUBJECT: Actions Related to the Purchase Orders with Art Cuevas Landscaping and Long’s Custom Discing, Inc. for Weed Abatement Services
RECOMMENDATION
Adopt a resolution authorizing the City Manager or her designee to exercise an additional one- year option to extend the terms of the purchase orders with Art Cuevas Landscaping (San José, CA) and Long’s Custom Discing, Inc. (San José, CA) for weed abatement services with the last options ending on or about December 31, 2025, subject to the appropriation of funds.
BASIS FOR RECOMMENDATION
The Department of Transportation and Parks, Recreation, and Neighborhood Services Department are responsible for weed abatement for over 460 acres of undeveloped land and roughly 800 parcels, respectively. These areas are located throughout the City, adjacent to various residential and commercial locations. Weed abatement is necessary for public safety and plays a crucial role in reducing fire risks, particularly in areas adjacent to urban development.
Proactive vegetation management done through weed abatement services is paramount in safeguarding lives, properties, and ecosystems. A one-year extension to the existing purchase orders is needed for continuity of these essential services while a new solicitation is developed and completed.
In March 2019, a competitive Request for Bids was released by the Finance Department to procure these services. The Request for Bids provisioned for a one-year initial term and an additional four one-year options for the City to extend the term. Five responsive bids were submitted and no protests were received. Both awarded vendors qualified for the City’s local and small business preference. Staff awarded to Art Cuevas Landscaping and Long’s Custom Discing, Inc. as the lowest responsive and responsible bidders pursuant to the bidding procedures of the San José Municipal Code, Section 4.12.310.B(2). City Council approval for the initial awards and resulting purchase orders was issued on June 25, 2019
1. Approval of this
recommendation ensures the City continues to receive these essential services with minimal impact to operations.
COMMISSION RECOMMENDATION AND INPUT
No commission recommendation or input associated with this action.
COST AND FUNDING SOURCE
The recommended actions relating to the purchase orders of $718,000 will be funded by the Department of Transportation Land Management and Weed Abatement appropriation in the Construction Excise Tax Fund ($468,000) and the Department of Parks, Recreation, and Neighborhood Services Weed Abatement appropriation in the Construction Tax and Property Conveyance Tax Fund: Parks Purposes Central Fund ($250,000).
FOR QUESTIONS CONTACT: Albie Udom, Deputy Director of Finance- Purchasing and Risk Management, at [email protected].
1 June 25, 2019, Resolution: https://records.sanjoseca.gov/Resolutions/RES79177.pdf COUNCIL AGENDA: 12/17/24
FILE: 24-2322
ITEM: 2.12