COUNCIL AGENDA : 12/17/2024
FILE : 24-2385
ITEM : 2.35
TO: HONORABLE MAYOR AND FROM: Toni J. Taber, MMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: December 17, 2024
SUBJECT: Approval of the District 2 End-of-Term, Farewell Celebration Sponsored by Council District 2 as City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on December 11, 2024:
(a) Approve the District 2 End-of-Term, Farewell Celebration scheduled on December 18, 2024, at Mezcal Restaurant, 25 W San Fernando Street, San José as a City Council sponsored Special Event and approve the expenditure of funds to support the event, purchase food, materials, services, and supplies for the event; and
(b) Approve and accept donations from various individuals, businesses or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Jimenez)
[Rules Committee referral 12/11/2024 - Item B.3]
RULES COMMITTEE AGENDA: 12/11/2024
ITEM: B.3
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Jimenez
District 2
SUBJECT: SEE BELOW DATE: December 5, 2024
APPROVED :
SUBJECT: APPROVAL OF THE DISTRICT 2 END-OF-TERM, FAREWELL
CELEBRATION AS A CITY COUNCIL SPONSORED SPECIAL EVENT
TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF MATERIALS
AND SERVICES FOR THE EVENT
RECOMMENDATION
1. Approv al of the District 2 End-of-term, Farewell Celebration on December 18, 2024, at Mezcal Restaurant , 25 W San Fernando St, San Jose, CA 95113 ; and
2. Approve the expenditure of District 2 office budget funds to support the event , purchase food, materials, services, and supplies for the event.
3. Approve and accept donations from various individuals, businesses and/or community groups to support the event.
4. Place the item on the December 17, 2024 , Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds .
The District 2 End-of-term, Farewell Celebration will be held on December 18, 2024, at Mezcal Restaurant, located at 25 W San Fernando St, San Jose, CA 95113. The event is a farewell celebration in honor of Councilmember Jimenez’s eight years in office as the representative for District 2 and will provide an opportunity to thank residents for their engagement on important local issues over the years. The event is free and open to the public.
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure
HONORABLE MAYOR AND CITY COUNCIL
December 5, 2024
Subject: D2 Special Event s
Rev 1/2018
requirements, Councilmember Jimenez will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 2, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the December 11, 2024, Rules Committee Agenda and the December 17, 2024, City Council Agenda.
CEQA
Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment.
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.