COUNCIL AGENDA : 12/17/2024
FILE : 24-2389
ITEM : 2.36
TO: HONORABLE MAYOR AND FROM: Toni J. Taber, MMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: December 17, 2024
SUBJECT: Retroactive Approval of Holiday Festival Sponsored by Council District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on December 11, 2024:
(a) Retroactively approve the District 3 Holiday Festival scheduled on December 8, 2024, as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Mayor & City Clerk)
[Rules Committee referral 12/11/2024 - Item B.4]
ROGC AGENDA: 12/11/2024
ITEM: B.4
FROM: Toni Taber, City Clerk
DATE: December 2, 2024
APPROVED:
SUBJECT: RETROACTIVE APPROVAL OF THE HOLIDAY FESTIVAL SPECIAL
EVENT SPONSORED BY COUNCIL DISTRICT THREE AS A CITY
COUNCIL SPONSORED SPECIAL EVENTS TO EXPEND CITY FUNDS
AND ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE
EVENTS
RECOMMENDATION
1. Retroactively approve the District Three Holiday Festival scheduled on December 8, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve and accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the December 17th, 2024, Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires submission of a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The District Three Holiday Festival was an event designed to bring holiday cheer to families in our community who are facing financial challenges this holiday season.
The event was free and open to the public.
TO: HONORABLE MAYOR AND
CITY COUNCIL
SUBJECT: SEE BELOW
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Council District 3 Office will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 3, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the December 11th, 2024, Rules Committee Agenda and the December 17th, 2024, City Council Agenda.
CEQA
Not a Project, File No. PP10-069(c), City Administrative Activities.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.