MINUTES OF THE
JOINT MEETING OF THE RULES AND OPEN GOVERNMENT COMMITTEE AND
COMMITTEE OF THE WHOLE
SAN JOSE, CALIFORNIA WEDNESDAY , JANUARY 3 , 2024
The Committee meeting was held in a hybrid format, both in person in the Council Chambers and remote locations. The meeting convened at 2:00 p.m.
Present: Councilmembers - Jimenez, Foley, Cohen, Davis, Kamei.
Absent: Councilmembers - All present.
Staff: Assistant City Manager, Lee Wilcox; Assistant City Attorney, Kevin Fisher; Assistant City Clerk, Joy Rodriguez; City Manager’s Office, Rachelle Blattman; and Deputy City Clerk, Daniel Aguilar.
A. City Council (City Clerk)
1. Review Final Agenda
Review January 9, 2024 Final Agenda
a. Add New Items to Final Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
City Clerk Toni Taber announced that agendas can now be translated into any language that Google currently offers.
Public Comments: (Zoom) Caller‘User_1’ offered public comment.
Action: Upon motion by Councilmember Pam Foley, seconded by Vice Mayor Rosemary Kamei, and carried unanimously, the Committee approved the Final Agenda for the City Council meeting on January 9, 2024, including the add sheet, and the cancellation of the evening session. (5-0-0)
2. Review Draft Agenda
January 16, 2024 meeting - Cancelled.
B. Consent Calendar
Public Comment: (Zoom) John offered public comment.
Action: Upon motion by Vice Mayor Rosemary Kamei, seconded by Councilmember Pam Foley, and carried unanimously, the Consent Calendar was approved as a whole, the below actions were taken as indicated. (5-0-0)
1. The Public Record for November 30 – December 14, 2023 (City Clerk)
Receive and file the Public Record for November 30 – December 14, 2023.
Action: The Public Record for November 30 – December 14, 2023 was received and filed.
2. City Council Appointments of Committees and Boards. (Mayor) (1) Approve the Mayor’s appointments for each of the Standing Committees, as described in Exhibit “A” of the Mayor’s Memorandum.
(2) Except for appointments which the Mayor has sole authority to appoint pursuant to statute, organization by laws, or other governing documents, approve Councilmembers to each of the Boards, Commissions, or Committees and assignments, as described in Exhibit “B” of the Mayor’s Memorandum.
(3) Place the item on the January 9, 2024 Council Agenda for action.
Action: The City Council Appointments of Committees and Boards was approved for placement on the January 9, 2024 City Council Agenda .
3. VEBA Advisory Committee Appointment. (Human Resources) (1) Approve the appointment of Sebastian Wisniewski, nominated by the Police Officers’ Association (POA), as the POA’s active employee member to the Voluntary Employees Beneficiary Association (VEBA) Advisory Committee for a partial term ending May 31, 2024. (2) Place the item on the January 9, 2024 Council Agenda for action.
Action: The VEBA Advisory Committee Appointment was approved for placement on the January 9, 2024 City Council Agenda.
4. Transportation and Environment Committee Work Plan. (Mayor and Cohen) Approve the Transportation and Environment Committee Work Plan for January through June 2024 and set its meeting schedule on the first Monday of each month at 1:30 p.m. in the City Council Chambers, with the exception of the month of Apri l, setting the meeting on the second Monday of that month at 1:30 p.m. in the City Council Chambers.
Action: The Transportation and Environment Committee Work Plan for January through June 2024, scheduled on the first Monday of each month at 1:30 p.m. in the City Council Chambers, with the exception of the month of April, setting the meeting on the second Monday of that month at 1:30 p.m. in the City Council Chambers was approved.
5. Public Safety, Finance and Strategic Support Committee Work Plan. (Mayor and Jimenez) Approve the Public Safety, Finance and Strategic Support Committee Work Plan for the period of January through June 2024 and setting its meeting schedule on the third Thursday of each month at 1:30 p.m. in the City Council Chambers, with the exception of t he month of February where there is a second meeting with the County of Santa Clara Public Safety and Justice Committee at 10:00 a.m. in the City Council Chambers.
Action: The Public Safety, Finance and Strategic Support Committee Work Plan for the period of January through June 2024, scheduled on the third Thursday of each month at 1:30 p.m. in the City Council Chambers, with the exception of the month of February where there is a second meeting with the County of Santa Clara Public Safety and Justice Com mittee at 10:00 a.m. in the City Council Chambers was approved.
6. Community and Economic Development Committee Work Plan. (Mayor and Foley) Approve the Community and Economic Development Committee Work Plan for the period of January through June 2024 and setting its meeting schedule on the fourth Monday of each month at 1:30 p.m. in the City Council Chambers, with the exception of the month of May, setting the meeting on the third Monday of that month at 1:30 p.m. in the City Council Chambers.
Action: The Community and Economic Development Committee Work Plan for the period of January through June 2024, scheduled on the fourth Monday of each month at 1:30 p.m. in the City Council Chambers, with the exception of the month of May, setting the meeting on the third Monday of that month at 1:30 p.m. in the City Council Chambers was approved.
7. Neighborhood Services and Education Committee Work Plan. (Mayor and Davis) Approve the Neighborhood Services and Education Committee Work Plan for the period of January through June 2024 and setting its meeting schedule on the second Thursday of each month at 1:30 p.m. in the City Council Chambers.
Action: The Neighborhood Services and Education Committee Work Plan for the period of January through June 2024, scheduled on the second Thursday of each month at 1:30 p.m. in the City Council Chambers was approved.
8. Request to Travel. (Foley)
Authorize travel for Councilmember Pam Foley to attend the 2024 Sister Cities All Americas Summit from May 28-31, 2024 in San Antonio, TX.
Action: Travel for Councilmember Pam Foley to attend the 2024 Sister Cities All Americas Summit from May 28-31, 2024 in San Antonio, TX was authorized.
9. Retroactive Approval of Global Innovation Summit Event Sponsored by the Mayor's Office as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Mayor)
(1) Retroactively approve the Global Innovation Summit event scheduled on October 13, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
(2) Approve and accept donations from various individuals, businesses or community groups to support the event.
(3) Place the item on the January 9, 2024 Council Agenda for action.
Action: The Global Innovation Summit Event sponsored by the Mayor's Office was retroactively approved and placed on the January 9, 2024 City Council agenda for action.
10. Retroactive Approval of District 2 Special Events Sponsored by Council District 2 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Jimenez)
(1) Retroactively approve the District 2 Winter Holiday Party scheduled on December 6, 2023 as a City Council sponsored Special Event and approve the expenditure of funds. (2) Retroactively approve the District 2 Diwali Celebration scheduled on November 4, 2023 as a City Council sponsored Special Event and approve the expenditure of funds. (3) Approve the expenditure of District 2 office budget funds for event costs and facility rental fees.
(4) Approve and accept donations from various individuals, businesses or community groups to support the events.
(5) Place the item on the January 9, 2024 Council Agenda for action.
Action: The Special Events sponsored by Council District 2 were retroactively approved and placed on the January 9, 2024 City Council agenda for action.
C. Rules Committee Reviews, Recommendations and Approvals
1. Retroactive Purchase of State of the City Award. (Mayor)
(1) Retroactively approve the purchase of Mayor Mahan’s Community Hero Award.
(2) Place the item on the January 9, 2024 Council Agenda for action.
Public Comment: None provided.
Action: Upon motion by Councilmember Dev Davis, seconded by Vice Mayor Rosemary Kamei, and carried unanimously, the Committee retroactively approved the purchase of the Mayor’s Community Hero Award and placed the item on the January 9, 2024 City Council agenda for action. (5-0-0)
2. San Jose Earthquakes Soccer Complex Community Fields. (Mayor, Doan, Torres, Ortiz, and Davis)
(1) Direct the City Manager to initiate negotiations with the San Jose Earthquakes and the County of Santa Clara for the purpose of developing four public fields within the planned Santa Clara County Fairgrounds Soccer Complex and bring forward potential costs to the full Council before, or during the FY 2024-2025 budget process.
(2) Direct the City Manager to work with County of Santa Clara officials to explore CEQA streamlining for the Santa Clara County Fairgrounds Soccer Complex development as part of t he negotiations.
Public Comment: (In person) Jared Shawlee and Michael L. offered public comment regarding the item.
Jared Shawlee, President of the San José Earthquakes, answered questions from the Committee.
Action: Upon motion by Councilmember Dev Davis, seconded by Councilmember Sergio Jimenez, and carried unanimously, the Committee moved acceptance of the of the joint memorandum co-authored by Mayor Matt Mahan, Councilmember Bien Doan, Councilmember Omar Torres, Councilmember Peter Ortiz, and Councilmember Dev Davis, dated, December 05, 2023, recommending the following: (1) Direct the City Manager to initiate negotiations with the San Jose Earthquakes and the County of Santa Clara for the purpose of developing four public fields within the planned Santa Clara County Fairgrounds Soccer Complex and bring forward potential costs to the full Council before, or during the FY 2024-2025 budget process and (2) Direct the City Manager to work with County of Santa Clara officials to explore CEQA streamlining for the Santa Clara County Fairgrounds Soccer Complex development as part of the negotiations, including additional direction to cross-reference the joint memorandum noted below, at the earliest possible City Council Meeting. (5-0-0)
D. Open Forum
None provided.
E. Adjournment
This meeting was adjourned by Chair David Cohen at 2:29 pm.
Minutes Recorded, Prepared, and Respectfully Submitted by,
DRAFT
Daniel Aguilar,
Deputy City Clerk, City of San José
Approved at Council on:
Attest By:
Toni J. Taber, CMC
City Clerk, City of San Jose
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