TO: HONORABLE MAYOR
AND CITY COUNCIL
FROM: Paul Joseph
Jim Shannon
SUBJECT: See Below DATE: December 13, 2024
Approved Date:
12/17/24
CO
UNCIL DISTRICT: Citywide
S
UBJECT: Actions Related to the Office of Juvenile Justice and Delinquency Prevention Program Fiscal Year 2024 Internet Crimes Against Children Task Force Invited Award and Funding Sources Resolution and Appropriation Amendments
RE
COMMENDATION
(a
) Adopt a resolution accepting the 2024 Internet Crimes Against Children Task Force Invited Award in the amount of $642,113; and authorize the City Manager or her designee to execute any grant agreements, amendments, and all related documents, including online certifications at time of award acceptance and reimbursement requests, without further City Council action. (b
) Adopt the following 2024-2025 Appropriation Ordinance and Funding Sources Resolution amendments in the General Fund:
(1) Increase the Internet Crimes Against Children Task Force Invited Award – Police 2023 City-Wide Expenses appropriation to the Police Department by $642,113; and
(2) I ncrease the estimate for Revenue from the Federal Government by $642,113.
S
UMMARY AND OUTCOME
T
he City Council’s approval of this recommendation will provide continued funding for the Internet Crimes Against Children (ICAC) Task Force to train, investigate, and allow for the prosecution of child predators.
COUNCIL AGENDA: 1/14/25
FILE: 25-0 09
ITEM: 2.10
HONORABLE MAYOR AND CITY COUNCIL
December 13, 2024
Subject: Actions Related to the Office of Juvenile Justice and Delinquency Prevention Program Fiscal Year 2024 Internet Crimes Against Children Task Force Invited Award and Funding Sources Resolution and Appropriation Amendments
BACKGROUND
In 1998, the United States Department of Justice’s Office of Juvenile Justice Delinquency and Prevention created the ICAC program. This program was created in response to the increasing number of children and teenagers using the internet, the rapid increase in numbers of child sexual abuse images available electronically, and intensified online activities by predators seeking unsupervised contact with children.
The San José Police Department recognizes the need to protect the children in the community in a fast-growing trend of internet uses and various social media platforms.
In February 2003, the department applied for and was awarded its first ICAC grant from the Office of Juvenile Justice Delinquency and Prevention. Since then, the department has applied for and received several ICAC continuation grants. ICAC grant funding has provided overtime, equipment, and vehicles for investigations; training of investigators; and opportunities for officers to attend two national ICAC trainings each year. Funding has also provided equipment and training for investigators from 11 Bay Area counties who participate in the Silicon Valley ICAC Task Force. The San José Police Department serves as the fiscal agent for this ICAC regional award.
In September 2024, the Office of Juvenile Justice Delinquency and Prevention invited the department to apply for the Fiscal Year 2024-2025 grant. The application was accepted and approved in the amount of $642,113. This supplemental award of $642,113 is additional to the grant funding of $664,004 received in 2023-2024, bringing the total grant award to $1,306,117. This is a reimbursable grant and the department will ensure expenditures are allowable as set forth in the Department of Justice Grants Financial Guide and City policy and procedures.
ANALYSIS
The San José Police Department received an award of $642,113 for the 2024 ICAC Task Force Invited Award. The grant term is October 1, 2024 through September 30, 2025. This grant will fund activities related to the Silicon Valley ICAC program, including salaries, training, and supplies.
The following list provides information on the spending plan for the Fiscal Year 2024- 2025 ICAC Task Force Invited Awards as approved by the Office of Juvenile Justice Delinquency and Prevention. These estimates are subject to reallocation and/or change over the course of the grant term; however, the total grant amount to the City will remain the same.
• $399,499 of the funds will be utilized for police officer overtime costs ($110,630); special pay for an officer assigned to a police service dog ($9,743); overtime costs for administrative support ($19,670); a temporary full
HONORABLE MAYOR AND CITY COUNCIL
December 13, 2024
Subject: Actions Related to the Office of Juvenile Justice and Delinquency Prevention Program Fiscal Year 2024 Internet Crimes Against Children Task Force Invited Award and Funding Sources Resolution and Appropriation Amendments
time Forensic Analyst position to assist with the forensic examination backlog ($201,743); and a portion of salary and benefits of a temporary Analyst position to support the Silicon Valley ICAC program reporting requirements ($57,713).
• $18,696 of the funds will support costs for department staff to attend trainings and quarterly commander meetings directly related to Silicon Valley ICAC Task Force functions, including any necessary travel.
• $6,000 of the funds will be utilized for program supplies, including but not limited to, data storage devices and forensic supplies.
• $217,918 will be used for other costs, including but not limited to, undercover mobile internet access, forensic tools, software licenses, care and maintenance of an electronic detection police service dog, and vehicle operation and maintenance.
The following table illustrates a summary of the Fiscal Year 2024 Silicon Valley ICAC spending plan.
Budget Category Budget Amount
A. Personnel and Fringe Benefits $399,499
C. Training and Travel - Department $18,696
D. Supplies $ 6,000
E. Other Costs $217,918
Total Project Costs $642,113
EVALUATION AND FOLLOW-UP
This memorandum will not require any staff follow-up.
COST SUMMARY/IMPLICATIONS
The recommendations in this memorandum will recognize and appropriate grant funding of $642,113 from the Office of Juvenile Justice Delinquency and Prevention to fund overtime and temporary staffing costs, trainings, supplies, and other costs, such as software licenses, forensic tools, and equipment maintenance.
HONORABLE MAYOR AND CITY COUNCIL
December 13, 2024
Subject: Actions Related to the Office of Juvenile Justice and Delinquency Prevention Program Fiscal Year 2024 Internet Crimes Against Children Task Force Invited Award and Funding Sources Resolution and Appropriation Amendments
Forensic tools may have minor maintenance, repair, or monthly service charges in the future. These expenses beyond the grant term will be absorbed in the department’s existing non-personal/equipment budget.
This program is being funded by the Office of Juvenile Justice and Delinquency Prevention. There is no cash or in-kind match requirement with this grant. If grant funding is discontinued, alternate funding for this program would need to be considered.
Any request to the General Fund will be subject to the appropriation of funds taking into consideration the City’s overall fiscal condition, City Council priorities, and other departmental program needs.
BUDGET REFERENCE
The table below identifies the fund and appropriations recommended to be amended as part of this memorandum.
COORDINATION
This memorandum has been coordinated with the City Attorney’s Office.
PUBLIC OUTREACH
This memorandum will be posted on the City’s Council Agenda website for the January 14, 2025 City Council meeting.
Fund
No.
Appn.
No.
Appropriation
Name
Total
Appropriation
Rec. Budget
Action
2024-2025
Adopted
Operating
Budget
Page
Last Budget
Action (Date,
Ord. No.)
001 R110 Revenue from
Federal
Government
$11,258,670 $642,113 133 10/22/24,
24-368
001 228D Internet
Crimes
Against
Children Task
Force Invited
Award - Police
2023
$392,527 $642,113 888 10/22/24,
31130
HONORABLE MAYOR AND CITY COUNCIL
December 13, 2024
Subject: Actions Related to the Office of Juvenile Justice and Delinquency Prevention Program Fiscal Year 2024 Internet Crimes Against Children Task Force Invited Award and Funding Sources Resolution and Appropriation Amendments
COMMISSION RECOMMENDATION AND INPUT
No commission recommendation or input is associated with this action.
CEQA
Not a Project, File No. PP17-004, Government Funding Mechanism or Fiscal Activity with no commitment to a specific project which may result in a potentially significant physical impact on the environment.
PUBLIC SUBSIDY REPORTING
This item does not include a public subsidy as defined in section 53083 or 53083.1 of the California Government Code or the City’s Open Government Resolution.
/s/
PAUL JOSEPH JIM SHANNON
Chief of Police Budget Director
I hereby certify that there will be available for appropriation in the General Fund in the Fiscal Year 2024-2025 moneys in excess of those heretofore appropriated wherefrom, said excess being at least $642,113.
JIM SHANNON
Budget Director
For questions, please contact Jennifer Otani, Division Manager, San José Police Department, at [email protected] or 408-537-1625 or Captain Jason Dwyer, San José Police Department, at (408) 277-4002.