CITY COUNCIL ACTION REQUEST
DEPARTMENT(S)
Public Works
CEQA
Determination of
Consistency with the
Mitigated Negative
Declaration for the
Coyote Creek Trail
Master Plan, File No.
PP09-218.
COORDINATION
City Attorney's Office;
City Manager’s
Budget Office, and
Planning, Building,
and Code
Enforcement
Department
Director Approval
/s/ Matt Loesch
COUNCIL DISTRICT(S)
3, 4
CMO Approval
1/22/25
SUBJECT: Amendment to the Agreement with CH2M Hill, Inc. for the 8087-Trail: Coyote Creek (Mabury Road to Empire Street) Project-Rebid
RECOMMENDATION
Approve the fourth amendment to the standard consultant agreement to retroactively extend the agreement expiration date for the 8087 – Trail: Coyote Creek (Mabury Road to Empire Street) Project-Rebid from December 31, 2024 to December 31, 2025.
BASIS FOR RECOMMENDATION
On January 29, 2019, City Council awarded the standard consultant agreement with CH2M Hill, Inc., to provide professional design and construction administration support services for the 0.3- mile Class I Coyote Creek Trail, extending from Mabury Road to Empire Street. The project scope includes a 12-foot-wide paved pedestrian/bicycle pathway with 2-foot-wide shoulders, a steel pedestrian bridge, trailheads, signage, striping, seating areas, and other related trail development work. Most of the trail is located within City property, with an under-crossing beneath Caltrans right- of-way under Highway 101, and a portion of one of the bridge footings located on Valley Water land.
On July 9, 2021, the first amendment to the consultant agreement (Amendment #1) was executed, extending the agreement expiration date from December 31, 2021 to December 31, 2024. This extension was necessary to accommodate the expanded scope of services, which included off-site mitigation planning and permitting, as well as additional construction administration support services required to complete the project.
Due to the complexity of site conditions, required permitting, site monitoring and negotiations related to the mitigation work, the project could not be completed by the original deadline of December 31, 2024. Major construction items left are mitigation sitework, handrailing and striping.
Approval of the fourth amendment to extend the standard consultant agreement will ensure that the project is completed in its entirety and that all consultant services are executed to ensure successful completion and closeout of the project. As the consultant must perform ongoing services during the construction season beyond the current expiration date, this fourth amendment will be
retroactive to the current expiration date.
COMMISSION RECOMMENDATION AND INPUT
No commission recommendation or input is needed for this action.
COST AND FUNDING SOURCE
There is no additional funding needed to approve the term extension.
FOR QUESTIONS CONTACT:
Sal Kumar, Deputy Director, Public Works Department, at [email protected] COUNCIL AGENDA: 2/11/25
FILE: 25-097
ITEM: 2.11