COUNCIL AGENDA : 2/25/2025
FILE : 25-190
ITEM : 2.18
TO: HONORABLE MAYOR AND FROM: Toni J. Taber, MMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: February 20, 2025
SUBJECT: Retroactive Approval and Approval of Multiple Special Events Sponsored by Council District 4 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events
Recommendation
As recommended by the Rules and Open Government Committee on February 19, 2025:
(a) Retroactively approve the District 4 Heroes Gala scheduled on January 17, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. (b) Retroactively approve the Berryessa Branch Library Lunar New Year Celebration scheduled on January 25, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
(c) Retroactively approve the District 4 Dumpster Day scheduled on February 22, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. (d) Approve the District 4 Synopsis Science Fair Awards Event scheduled on March 3, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. (e) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Cohen)
[Rules Committee referral 2/19/2025 - Item B.6]
RULES COMMITTEE AGENDA: 2/19/2024
ITEM: B.6
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Cohen
District 4
SUBJECT: SEE BELOW DATE: February 3, 2025
APPROVED:
SUBJECT: RETROACTIVE APPROVAL AND APPROVAL OF VARIOUS EVENTS SPONSORED BY COUNCIL DISTRICT 4 AS CITY COUNCIL
SPONSORED SPECIAL EVENTS TO EXPEND CITY FUNDS AND
ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE
EVENTS (Cohen).
RECOMMENDATION
1. Retroactively approve the District 4 Heroes Gala held on January 17, 2025 as a City Council- sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve the Berryessa Branch Library Lunar New Year celebration held on January 25, 2025 as a City Council-sponsored Special Event and approve the expenditure of funds.
3. Approve the District 4 Dumpster Day held on February 22, 2025 as a City Council-sponsored Special Event and approve the expenditure of funds.
4. Approve the District 4 Synopsis Science Fair Awards event to be held on March 3, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
5. Approve and accept donations from various individuals, businesses or community groups to support the event.
6. Place the item on the Tuesday, February 25, 2025 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The District 4 Heroes Gala was held on January 17, 2025 at the Berryessa Community Center, 3050 Berryessa Road, and was sponsored by Councilmember Cohen. This special event brought together the surrounding community to recognize and celebrate outstanding volunteers and public servants. The event was free and open to the public.
2/19/25
Subject: District 4 Special Events
Rev 1/2018
The Berryessa Branch Library Lunar New Year celebration was held on January 25, 2025 at the Berryessa Branch Library, 3355 Noble Avenue, and was sponsored by Councilmember Cohen.
This special event was to unite the surrounding neighborhood in celebration of Lunar New Year and featured entertainment and treats. The event was free and open to the public.
The District 4 Dumpster Day will be held on Saturday, February 22, 2025 at Mauna Kea Lane and is sponsored by Councilmember Cohen. This special event provides residents with an opportunity to bring a wide array of items to dispose of safely and conveniently. The event is free and open to the public.
The District 4 is hosting the Synopsis Science Fair Winner Recognition event that will be held on March 3, 2025 from 5:00 pm to 6 pm in the Janet Grey Hays Rotunda. The purpose of this event celebrates the winners of the 2024 Synopsis Science Fair. This event is free and open to the public.
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Cohen will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 4, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the Wednesday, February 19, 2025 Rules Committee Agenda and the Tuesday, February 25, 2025 City Council Agenda.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.