COUNCIL AGENDA : 3/4/2025
FILE : 25-230
ITEM : 2.8
TO: HONORABLE MAYOR AND FROM: Toni J. Taber, MMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: February 26, 2025
SUBJECT: Retroactive Approval of Multiple Special Events Sponsored by Council District 5 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events Recommendation
As recommended by the Rules and Open Government Committee on February 26, 2025:
(a) Retroactively approve the First Cinco de Mayo Celebration Planning Committee Meeting scheduled on November 27, 2024 as a City Council sponsored Special Event and approve the expenditure of funds.
(b) Retroactively approve the International Democracy Day scheduled on December 8, 2024 as a City Council sponsored Special Event and approve the expenditure of funds. (c) Retroactively approve the Dobern Neighborhood Association Dumpster Day scheduled on December 14, 2024 as a City Council sponsored Special Event and approve the expenditure of funds.
(d) Retroactively approve the Vietnamese Mural Unveiling Ribbon Cutting scheduled on December 19, 2024 as a City Council sponsored Special Event and approve the expenditure of funds.
(e) Retroactively approve the Mt. Pleasant School District Lunar New Year Event scheduled on January 30, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
(f) Retroactively approve the District 5 Lunar New Year Event scheduled on February 15, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. (g) Approve and accept donations from various individuals, businesses or community groups to support the events.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Ortiz)
[Rules Committee referral 2/26/2025 - Item B.3
]
RULES COMMITTEE: 2/26/2025
ITEM: B.3
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Peter Ortiz
SUBJECT: SEE BELOW DATE: February 26, 2025
APPROVED:
SUBJECT: RETROACTIVE APPROVAL OF VARIOUS EVENTS SPONSORED BY COUNCIL DISTRICT 5 AS CITY COUNCIL SPONSORED SPECIAL EVENTS TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE EVENTS.
RECOMMENDATION
1. Retroactively approve the First Cinco de Mayo Celebration Planning Committee Meeting held on November 27, 2024 as a City Council sponsored Event and approve the expenditure of funds.
2. Retroactively approve the International Democracy Day event held on December 8, 2024, as a City Council sponsored Event and approve the expenditure of funds.
3. Retroactively approve the Dobern Neighborhood Association Dumpster Day held on December 14, 2024, as a City Council sponsored Event and approve the expenditure of funds.
4. Retroactively approve the Vietnamese Mural Unveiling Ribbon Cutting held on December 19, 2024, as a City Council sponsored Event and approve the expenditure of funds.
5. Retroactively approve the Mt. Pleasant School District Lunar New Year Event held on January 30, 2025, as a City Council sponsored Event and approve the expenditure of funds.
6. Retroactively approve the District 5 Lunar New Year Event held on February 15, 2025, as a City Council sponsored Event and approve the expenditure of funds.
7. Place the item on the March 4th, 2025, City Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The 6 events were free, open to the public, and sponsored by Councilmember Peter Ortiz.
RULES COMMITTEE: 2/26/2025
ITEM: B.3
ANALYSIS
The First Cinco de Mayo Celebration Planning Committee Meeting held on November 27th, 2024, allowed community leaders to come together to start planning the second annual Cinco de Mayo Celebration in East San José. The International Democracy Day event held on December 8th, 2024, allowed District 5 Residents come together to celebrate the diversity of our district by enjoying various performances and receiving various free resources. The Dobern Neighborhood Association Dumpster Day held on December 14th, 2024, allowed District 5 residents from the Dobern Neighborhood area to get rid of old junk. The Vietnamese Mural Unveiling Ribbon Cutting held on December 19th, 2024, provided a space for the District 5 residents to come together to celebrate the first Vietnamese-inspired mural in East San José. The Mt. Pleasant School District Lunar New Year Event, held on Thursday, January 30th, 2025, provided an opportunity to District 5 residents to celebrate this cultural event. The District 5 Lunar New Year Event held on February 15, 2025, and provided an opportunity to District 5 residents to celebrate this cultural event at Overfelt Gardens, enjoying various performances and receiving various free resources.
Approval by the City Council of the events will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Peter Ortiz will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 5, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the February 26, 2025, Rules Committee Agenda and the March 4, 2025, City Council Agenda.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.