CITY COUNCIL ACTION REQUEST
DEPARTMENT(S)
Finance
CEQA
Not a Project. File No.
PP17-003,
Agreements/Contracts
(New or Amended)
resulting in no
physical changes to
the environment.
COORDINATION
City Attorney's Office,
City Manager’s Budget
Office, Department of
Transportation
Director Approval
/s/Maria Öberg
COUNCIL DISTRICT(S)
Citywide
CMO Approval
3/5/25
SUBJECT: Actions Related to the Purchase Order with Statewide Traffic Safety and Signs, Inc. for Traffic Control Materials
RECOMMENDATION
Adopt a resolution authorizing the City Manager or her designee to exercise five additional one- year options to extend the term of the purchase order with Statewide Traffic Safety and Signs, Inc. (San José, CA) for traffic control materials with the last option year ending on or about August 24, 2030, subject to the appropriation of funds.
BASIS FOR RECOMMENDATION
The Department of Transportation plans, designs, and implements traffic safety projects throughout the City to improve safety for roadway users and pedestrians. These traffic safety projects require various traffic control devices such as roadway markings, plastic posts, delineators, retroreflective pavement markers, and rubber speed bumps. An outside provider is needed for the purchase of traffic control devices that are used for the Department of Transportation’s traffic safety projects.
In July 2023, a competitive Request for Bids was released by the Finance Department to procure these products. The Request for Bids provisioned for a one-year initial term and an additional six one-year options for the City to extend the term. One responsive bid was submitted, and no protests were received. The sole vendor qualified for the City’s local business preference. Staff awarded to Statewide Traffic Safety and Signs, Inc. as the sole, responsive, and responsible bidder pursuant to the bidding procedures of the San José Municipal Code, Section 4.12.310B(1) under City Manager authority. The option period for August 25, 2025 to August 24, 2026, is projected to be in the amount of $600,000, subject to the appropriation of funds. Approval of this recommendation will ensure the City continues to receive these essential products with minimal impact to operations.
COMMISSION RECOMMENDATION AND INPUT
There is no commission recommendation or input associated with this action.
COST AND FUNDING SOURCE
The recommended action relating to this purchase order of $600,000 is funded by the Vision Zero:
Quick Build Improvements appropriation in the Building and Structure Construction Tax Fund and subject to the appropriation of funds.
FOR QUESTIONS CONTACT: Albie Udom, Deputy Director of Finance - Purchasing and Risk Management, at [email protected].
COUNCIL AGENDA: 3/18/25
FILE: 25-238
ITEM: 2.8