CITY COUNCIL ACTION REQUEST
Department(s):
Finance
CEQA:
Categorically Exempt,
File No. ER24-313,
CEQA Guidelines
Section 15301 for
Existing Facilities.
Coordination:
City Attorney's Office;
City Manager’s Budget
Office; Environmental
Services Department
Dept. Approval:
/s/
Maria Öberg
Council
District(s):
Citywide
CMO Approval:
3/12/25
SUBJECT: Actions Related to the Purchase Order with Duran Construction Group for the Removal, Replacement, and Repair of Concrete within the Public Right-of-Way
RECOMMENDATION
Adopt a resolution authorizing the City Manager or her designee to exercise one additional option to extend the term of the purchase order with Duran Construction Group (San José, CA) for the removal, replacement, and repair of concrete beginning on or about September 1, 2025, and ending on or about August 31, 2026, subject to the appropriation of funds.
BASIS FOR RECOMMENDATION
The Environmental Services Department manages the San José Municipal Water System which provides potable water to four regions within the City: North San José/Alviso, Evergreen, Edenvale, and Coyote Valley. In order to maintain the City’s water infrastructure, a service provider is needed for concrete repairs within the public right-of-way. An outside service provider is utilized for the removal, replacement, and repair of damaged concrete to help ensure the City’s Municipal Water System remains operational.
In July 2021, a competitive Request for Bids was released by the Finance Department to procure these services. The Request for Bids provisioned for a one-year initial term and an additional four one-year options for the City to extend the term. Three responsive bids were submitted, and no protests were received. Two bidders, including Duran Construction Group, qualified for the City’s local business preference. Staff awarded to Duran Construction Group pursuant to the bidding procedures of the San José Municipal Code, Section 4.12.310B(1) under City Manager authority.
The option period for September 1, 2025, to August 31, 2026, is projected to be in the amount of $125,000, subject to appropriation. Approval of this recommendation ensures the City receives these essential services with minimal impact to operations.
COMMISSION RECOMMENDATION AND INPUT
No commission recommendation or input is associated with this action.
COST AND FUNDING SOURCE
The recommended action relating to this purchase order of $125,000 is funded by a combination of the Non-Personal/Equipment appropriation to the Environmental Services Department in the Water Utility Fund as well as capital project appropriations in the Water Utility Capital Fund, as needed.
FOR QUESTIONS CONTACT: Albie Udom, Deputy Director of Finance - Purchasing and Risk Management, at [email protected].
COUNCIL AGENDA: 3/25/25
FILE: 25-278
ITEM: 2.9