COUNCIL AGENDA : 3/25/2025
FILE : 25-314
ITEM : 2.20
TO: HONORABLE MAYOR AND FROM: Toni J. Taber, MMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: March 19, 2025
SUBJECT: Approval of National Night Out Sponsored as a City Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on March 19, 2025:
(a) Approve the National Night Out scheduled on August 5, 2025 as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (City Clerk)
[Rules Committee referral 3/19/2025 - Item B.3]
RULES COMMITTEE AGENDA: 3/19/2025
ITEM: B.3
TO: RULES AND OPEN
GOVERNMENT
COMMITTEE
FROM: Toni Taber, MMC
SUBJECT: SEE BELOW DATE: March 4, 2025
SUBJECT: APPROVAL OF NATIONAL NIGHT OUT AS A CITY SPONSORED
SPECIAL EVENT, TO EXPEND CITY FUNDS AND
AUTHORIZATION TO ACCEPT DONATIONS OF MATERIALS
AND SERVICES FOR THE EVENT
RECOMMENDATION
1. Approve the National Night Out scheduled for August 5, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the March 25, 2025 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517, which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any donated funds for special events.
National Night Out is a free City event, open to the public, and held annually on the first Tuesday of every August, with this year’s being held on August 5, 2025 at various locations throughout the City. The events are coordinated through many Council Offices with the assistance of the San Jose Police Department and other City Departments. This is a national effort held in collaboration with a wide variety of individuals, neighborhood and business associations, community-based organizations, schools, and community volunteers.
ANALYSIS
Approval by the Rules and Open Government Committee and City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In compliance with existing fundraising disclosure requirements, all participating Council Offices will report any solicitations made and donations received for the event in the Councilmembers’ Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable all participating Council Districts, City Departments and the Office of the City Clerk to proceed with
HONORABLE MAYOR AND CITY COUNCIL
March 4, 2025
Subject: Approval of National Night Out as a Council Sponsored Special Event.
the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the March 19, 2025 Rules Committee Agenda and the March 25, 2025 City Council Agenda.
COORDINATION
This memorandum has been coordinated with the City Attorney’s Office.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
TONI J. TABER, MMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.