COUNCIL AGENDA : 4/8/2025
FILE : 25-343
ITEM : 2.13
TO: HONORABLE MAYOR AND FROM: Toni J. Taber, MMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: March 27, 2025
SUBJECT: Approval of Proclamation of Portugal Day, Portuguese Flag Raising, and Tower Lighting Sponsored by Council District 5 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events
Recommendation
As recommended by the Rules and Open Government Committee on March 26, 2025:
(a) Approve the Proclamation of Portugal Day in San José scheduled on June 10, 2025 as a City Council sponsored Special Event and approve the expenditure of funds; (b) Approve the Portuguese Flag Raising scheduled on June 10, 2025 as a City Council sponsored Special Event and approve the expenditure of funds; (c) Approve the Portugal Day Tower Lighting scheduled on June 10, 2025 as a City Council sponsored Special Event and approve the expenditure of funds; and (d) Approve and accept donations from various individuals, businesses, or community groups to support the events.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Ortiz)
[Rules Committee referral 3/26/2025 - Item B.3]
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Peter Ortiz
SUBJECT: SEE BELOW DATE: March 19, 2025
Approved:
S
UBJECT: APPROVAL OF THE PROCLAMATION OF PORTUGAL DAY,
PORTUGUESE FLAG RAISING, AND TOWER LIGHTING SPONSORED BY COUNCIL DISTRICT 5 AS CITY COUNCIL SPONSORED SPECIAL EVENTS TO
EXPEND CITY FUNDS AND ACCEPT DONATIONS OF MATERIALS AND
SERVICES FOR THE EVENTS
RECOMMENDATION:
1. Approve the Proclamation of Portugal Day in San José on June 10, 2025, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve the Portuguese Flag Raising on June 10, 2025, as a City Council sponsored Special Event and approve the expenditure of funds.
3. Approve the Portugal Day Tower Lighting on June 10, 2025, as a City Council sponsored Special Event and approve the expenditure of funds.
4. Approve and accept donations from various individuals, businesses or community groups to support the event.
5. Place the item on Tuesday, April 8th, 2025, Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
Portugal Day, falling on June 10, 2025, will be observed on the same day with a flag raising ceremony sponsored by Councilmember Ortiz. This event will honor the heritage and contributions of the Portuguese American community in San José.
It will be Proclaimed on June 10, 2025, at City Hall and sponsored by Councilmember Ortiz. The Tower will be lit red, yellow, and green on June 10, 2025 in honor of Portugal Day.
ROGC Agenda: 3/26/2025
Item: B.3
ANALYSIS
City Council Policy 7-14, City Hall Event Lighting Policy, Section B.1 and C.1 allows Tower lighting in conjunction with proclamations for official actions or ceremonial items, as approved by City Council.
The raising of the Portuguese Flag is permitted under Council Policy 2 -1, Section C.1, Flags of Governments Recognized by the United States: “Flags of the governments recognized by the United States may displayed upon the request of the Mayor, a member of the City Council or the City Manager.”
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. Approval of this memorandum will enable Council offices, City departments, and the Office of the City Clerk to proceed with the event.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the March 26th, Rules Committee Agenda and the April 8th, 2025, City Council Agenda.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.