COUNCIL AGENDA : 4/8/2025
FILE : 25-347
ITEM : 2.14
TO: HONORABLE MAYOR AND FROM: Toni J. Taber, MMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: March 27, 2025
SUBJECT: Retroactive Approval and Approval of Various Special Events Sponsored by Council District 4 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events Recommendation
As recommended by the Rules and Open Government Committee on March 26, 2025:
(a) Retroactively approve the District 4 Litter Pickup scheduled on March 29, 2025 as a City Council sponsored Special Event and approve the expenditure of funds; (b) Approve the District 4 Leadership Forum and Budget Townhall scheduled on May 17, 2025 as a City Council sponsored Special Event and approve the expenditure of funds; and (c) Approve and accept donations from various individuals, businesses, or community groups to support the events.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Cohen)
[Rules Committee referral 3/26/2025 - Item B.4]
RULES COMMITTEE AGENDA: 3/26/2025
ITEM: B.4
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Cohen
District 4
SUBJECT: SEE BELOW DATE: March 13, 2025
APPROVED:
SUBJECT: APPROVAL OF VARIOUS EVENTS SPONSORED BY COUNCIL DISTRICT 4 AS CITY COUNCIL SPONSORED SPECIAL EVENTS TO
EXPEND CITY FUNDS AND ACCEPT DONATIONS OF MATERIALS
AND SERVICES FOR THE EVENTS
RECOMMENDATION
1. Approve the District 4 Litter Pickup to be held on March 29, 2025 as a City Council- sponsored Special Event and approve the expenditure of funds.
2. Approve the District 4 Leadership Forum and Budget Townhall to be held on May 17, 2025 as a City Council-sponsored Special Event and approve the expenditure of funds.
3. Approve and accept donations from various individuals, businesses or community groups to support the event.
4. Place the item on the Tuesday, April 8, 2025 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The District 4 Litter Pickup was held on March 29, 2025 at Capitol Avenue and Hostetter Road, and was sponsored by Councilmember David Cohen and Mayor Matt Mahan. This special event brought together the surrounding community to beautify the community and unify the neighborhood. The event was free and open to the public.
The Leadership Forum and Budget Townhall will be held on May 17, 2025 at the Berryessa Community Center at 3050 Berryessa Road and is sponsored by Councilmember David Cohen.
This special event provides residents with information and updates about the city budget and gives them input on council district priorities. The event is free and open to the public.
HONORABLE MAYOR AND CITY COUNCIL
3/13/25
Subject: District 4 Special Events
Rev 1/2018
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Cohen will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 4, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the Wednesday, March 26, 2025 Rules Committee Agenda and the Tuesday, April 8, 2025 City Council Agenda.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Reviewed by:
TONI J. TABER, MMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.