COUNCIL AGENDA : 4/8/2025
FILE : 25-360
ITEM : 2.16
TO: HONORABLE MAYOR AND FROM: Toni J. Taber, MMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: April 3, 2025
SUBJECT: Retroactive Approval and Approval of Various Special Events Sponsored by Council District 7 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events
Recommendation
As recommended by the Rules and Open Government Committee on April 2, 2025:
(a) Retroactively approve the Toy Distribution at the Vietnamese Heritage Garden scheduled on December 13, 2024 as a City Council sponsored Special Event and approve the expenditure of funds.
(b) Retroactively approve the Dumpster Day in the Lone Bluff Neighborhood scheduled on December 14, 2024 as a City Council sponsored Special Event and approve the expenditure of funds.
(c) Retroactively approve the District 7 Memorial for San José Unhoused Residents scheduled on December 20, 2024 as a City Council sponsored Special Event and approve the expenditure of funds.
(d) Retroactively approve the Dumpster Day in the Lone Bluff Neighborhood scheduled on February 18, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
(e) Retroactively approve the Ribbon-Cutting at the Vietnamese American Cultural Center scheduled on March 28, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
(f) Retroactively approve the Dumpster Day in the Seven Trees Neighborhood scheduled on March 29, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
(g) Retroactively approve the Dumpster Day in the Alma-Goodyear Neighborhood scheduled on April 5, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. (h) Retroactively approve the Tropicana Community Event scheduled on April 6, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. (i) Approve the Dumpster Day in the McLaughlin-Corridor Neighborhood scheduled on April 26, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. (j) Approve and accept donations from various individuals, businesses or community groups to support the events.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Doan)
[Rules Committee referral 4/2/2025- Item B.5]
RULES COMMITTEE AGENDA: 4/2/2025
ITEM: B.5
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Bien Doan
SUBJECT: SEE BELOW DATE: March 26, 2025
APPROVED:
SUBJECT: RETROACTIVE APPROVAL AND APPROVAL OF MULTIPLE SPECIAL EVENTS SPONSORED BY COUNCIL DISTRICT 7 AS CITY COUNCIL
SPONSORED SPECIAL EVENTS TO EXPEND CITY FUNDS AND
ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE
EVENTS.
RECOMMENDATION
1. Retroactively approve the Toy Distribution at the Vietnamese Heritage Garden on December 13, 2024, as City Council sponsored Special Events and approve the expenditure of funds.
2. Retroactively approve the dumpster day in the Lone Bluff Neighborhood, on December 14, 2024, as a City Council-sponsored Special Event and approve the expenditure of funds.
3. Retroactively approve the District 7 Memorial for San Jose Unhoused Residents, on December 20, 2024, as a City Council-sponsored Special Event and approve the expenditure of funds.
4. Retroactively approve the dumpster day in the Lone Bluff Neighborhood, on February 18, 2025, as a City Council-sponsored Special Event and approve the expenditure of funds.
5. Retroactively approve the ribbon-cutting at the Vietnamese American Cultural Center on March 28, 2025, as a City Council-sponsored Special Event and approve the expenditure of funds.
6. Retroactively approve the dumpster day in the Seven Trees Neighborhood, on March 29, 2025, as a City Council-sponsored Special Event and approve the expenditure of funds.
7. Approve the dumpster day in the Alma-Goodyear Neighborhood, on April 5, 2025, as a City Council-sponsored Special Event and approve the expenditure of funds.
8. Approve the Tropicana Community Event at the Tropicana Shopping Center, on April 6, 2025, as a City Council-sponsored Special Event and approve the expenditure of funds.
9. Approve the dumpster day in the McLaughlin-Corridor Neighborhood, on April 26, 2025, as a City Council-sponsored Special Event and approve the expenditure of funds.
10. Approve and accept donations from various individuals, businesses or community groups that supported the events.
11. Place the item on the April 8, 2025, Council Agenda for action.
HONORABLE MAYOR AND CITY COUNCIL
April 2, 2024
Subject: D7 Special Events
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The District 7 Council office hosted a holiday toy distribution event in the District 7 area. San Jose residents could pick up free toys at the Vietnamese Heritage Garden. The toys were donated by the community and the Marine Corps' Toys for Tots program.
The District 7 Council office sponsored a dumpster day in the Lone Bluff Neighborhood, on December 14, 2024, to provide residents an opportunity to discard unwanted items safely.
Residents from their respective neighborhoods volunteered as bin monitors and provided traffic control. In addition, the District 7 office provided refreshments, as well as dumpsters.
The District 7 Council Office hosted a Memorial for San Jose's Unhoused Residents on December 20, 2024. Held at City Hall, this memorial honored the lives of unhoused residents who had passed away in San Jose.
The District 7 Council office sponsored a dumpster day in the Lone Bluff Neighborhood on February 18, 2025, to provide residents an opportunity to discard unwanted items safely.
Residents from their respective neighborhoods will volunteer as bin monitors and provide traffic control. In addition, the District 7 office will provide refreshments, as well as dumpsters.
The District 7 Council Office hosted a ribbon-cutting ceremony at the Vietnamese American Cultural Center on March 28, 2025, to celebrate the opening of the new playground and courtyard for the community. In addition, the District 7 office provided light snacks.
The District 7 Council office sponsored a dumpster day in the Seven Trees Neighborhood on March 29, 2025, to provide residents an opportunity to discard unwanted items safely. Residents from their respective neighborhoods will volunteer as bin monitors and provide traffic control. In addition, the District 7 office provided refreshments, as well as dumpsters.
The District 7 Council office will sponsor a dumpster day in the Alma-Goodyear Neighborhood on April 5, 2025, to provide residents an opportunity to discard unwanted items safely. Residents from their respective neighborhoods will volunteer as bin monitors and provide traffic control. In addition, the District 7 office will provide refreshments, as well as dumpsters.
The District 7 Council office will be hosting a community event for small businesses and our immigrant community on April 6, 2025 at the Tropicana Shopping Center sponsored by Councilmember Bien Doan.
The District 7 Council office will sponsor a dumpster day in the McLaughlin-Corridor Neighborhood on April 26, 2025, to provide residents an opportunity to discard unwanted items safely. Residents from their respective neighborhoods will volunteer as bin monitors and provide traffic control. In addition, the District 7 office will provide refreshments, as well as dumpsters.
Rev 1/2018
Rev 1/2018
HONORABLE MAYOR AND CITY COUNCIL
April 2, 2024
Subject: D7 Special Events
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Bien Doan will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 7, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the April 2, 2025 Rules Committee Agenda and the April 8, 2025 City Council Agenda.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.