City Council Meeting
Amended Agenda
Tuesday, April 15, 2025
1:30 PM
Council Chambers
MATT MAHAN, MAYOR
ROSEMARY KAMEI, DISTRICT 1
PAMELA CAMPOS, DISTRICT 2
CARL SALAS, DISTRICT 3
DAVID COHEN, DISTRICT 4
PETER ORTIZ, DISTRICT 5
MICHAEL MULCAHY, DISTRICT 6
BIEN DOAN, DISTRICT 7
DOMINGO CANDELAS, DISTRICT 8
PAM FOLEY, VICE MAYOR, DISTRICT 9
GEORGE CASEY, DISTRICT 10
April 15, 2025City Council Amended Agenda
Please scroll to the end for information about the City Council Agenda and for the Rules of Conduct of the meeting.
Public Comment in Person Only
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Any member of the public who needs accommodations should email the ADA Coordinator at [email protected] or by calling (408) 535-8430. The ADA Coordinator will use their best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests. • Adaptaciones para discapacitados serán proporcionadas a pedido. Mande correo electrónico [email protected]; Llame (408) 535-8430
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THE LEVINE ACT
The Levine Act requires a Party in a Proceeding before the City of San José that involves any action related to their contract, license, permit, or use entitlement to disclose any campaign contributions to City elected or appointed officials totaling more than $500 within the 12 months prior to the City decision. A Participant to a Proceeding may voluntarily report a campaign contribution. For more information:
https://www.sanjoseca.gov/your-government/appointees/city-clerk/levine-act/-fsiteid-1#!/ How to observe the Meeting (no public comment):
1) Cable Channel 26.
2) https://sanjoseca.gov/news-stories/watch-a-meeting
3) https://youtube.com/CityofSanJoseCalifornia
4) By Phone: (888) 475 4499. Webinar ID is 915 5718 2016. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free). 5) Online at: https://sanjoseca.zoom.us/j/91557182016
Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer.
April 15, 2025City Council Amended Agenda
How to submit written Public Comment before the City Council Meeting:
By email to [email protected] by 8:00 a.m. the day of the meeting. Those emails will be attached to the Council Item under “Letters from the Public.” Please identify the Agenda Item Number in the subject line of your email.
How to provide spoken Public Comment during the City Council Meeting:
You may speak to the City Council about any discussion item that is on the agenda, and you may also speak during Open Forum on items that are not on the agenda and are within the subject matter jurisdiction of the City Council. Please be advised that, by law, the City Council is unable to discuss or take action on issues presented during Open Forum. According to State Law (the Brown Act) items must first be noticed on the agenda before any discussion or action.
Each speaker generally has two minutes to speak per item. The total amount of time allocated for public testimony for each public speakers or for an agenda item may be limited at the Mayor’s discretion, depending on the number of speakers or the length of the agenda. (California Government Code Section 54954.3; Council Policy 0-37)
Fill out a Yellow Speaker’s Card and submit it to boxes at the bottom of the Chambers. Do this before the meeting or before the item is heard. This will ensure that the name on the card is called for the item(s) that you wish to address, and it will help ensure the meeting runs smoothly for all participants by calling speakers in an orderly manner. You may remain anonymous, but please fill out a card so we may call you. You can put “anonymous speaker” or “no name” on the card. When the Council reaches your item on the agenda, the Mayor will open the public hearing and call your name. Please address the Council from the podium, which is located to the left of the City Clerk’s table. To assist you in tracking your speaking time, there is a display on the podium. The green light turns on when you begin speaking; the yellow light turns on when you have 30 seconds left; and the red light turns on when your speaking time is up. • Call to Order and Roll Call
9:30 a.m.- Closed Session, Call to Order in Council Chambers Open Session, Labor Negotiations Update (See Item 3.2)
Adjourn to Closed Session in Council Chambers Conference Room, W133 See Separate Agenda
25-362 Closed Session Agenda
Closed Session AgendaAttachments
1:30 p.m.- Regular Session, Council Chambers, City Hall
April 15, 2025City Council Amended Agenda
Study Session: Parks Maintenance and Capital Funding, Council Chambers, City Hall * to be heard immediately following the regular City Council Meeting session See Separate Agenda
25-428 Study Session Agenda
Study Session AgendaAttachments
• Pledge of Allegiance
• Invocation (District 4)
Sierramont Middle School, Chamber Orchestra
• Orders of the Day
To be heard after Ceremonial Items
Items recommended to be added, dropped, or deferred are usually approved under Orders of the Day unless the Council directs otherwise.
• Adjournment Recognition
• Closed Session Report
To be heard after Ceremonial Items
1. CEREMONIAL ITEMS
1.1 Presentation of a commendation to the City of Okayama, Japan in recognition of its 68-year Sister City relationship with San José and the ongoing educational and cultural exchanges between the two cities. (Foley)
1.2 Presentation of a proclamation declaring April 2025 as Arts, Culture & Creativity Month in the City of San José to raise visibility and awareness about the value of the arts sector, empower arts advocates, and spur greater investments in the industry and its workforce. (Campos)
1.3 Presentation of a commendation to the 2025 Climate Smart Champion Award Recipients for providing outstanding community service in the advancement of San José’s Climate Smart goals. (Cohen)
2. CONSENT CALENDAR
April 15, 2025City Council Amended Agenda
Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine by the City Council and will be adopted by one motion. If a member of the City Council requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately.
2.1 Approval of City Council Minutes.
2.2 Final Adoption of Ordinances.
2.3 Approval of Council Committee Minutes.
2.4 Mayor and Council Excused Absence Requests.
2.5 City Council Travel Reports.
2.6 Report from the Council Liaison to the Retirement Boards.
2.7 25-363 Amendment to the Master Consultant Agreement with BSI America Professional Services, Inc. for Environmental, Health, and Safety Services.
Recommendation: Approve the First Amendment to the Master Consultant Agreement with BSI America Professional Services, Inc. for environmental, health, and safety consultant services, increasing the amount of compensation by $356,000 for a total maximum compensation not to exceed $606,000.
CEQA: Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. (Environmental Services)
Memorandum
Agreement
Letter from TPAC received 4/16/2025 Post Meeting
Attachments
April 15, 2025City Council Amended Agenda
2.8 25-364 Fourth Amendment to the Agreement with Dulles Technology Partners, Inc. for the Purchase of a Hosted Electronic Grants Management System.
Recommendation: Adopt a resolution authorizing the City Manager or her designee to:
(a) Negotiate and execute the Fourth Amendment to the Agreement with Dulles Technology Partners, Inc. for the purchase of a WebGrants portal, a hosted electronic grants management system to retroactively extend the term of the Agreement from May 2, 2024 through May 1, 2027 by adding three additional one-year options to the agreement under the same terms and conditions;
(b) Increase the total compensation by $50,240 for a total not-to-exceed compensation of $353,653, subject to the appropriation of funds; and (c) Negotiate and execute amendments, as required, for any unanticipated changes to the WebGrants system for an amount not to exceed $30,000, subject to the appropriation of funds.
CEQA: Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. (Finance)
MemorandumAttachments
2.9 25-365 Setting a Public Hearing for June 17, 2025 for the Cost of Sidewalk Repairs.
Recommendation: Adopt a resolution setting a public hearing on Tuesday, June 17, 2025, at 1:30 p.m. for the approval of the report from the Director of Finance or her designee for the cost of sidewalk repairs.
CEQA: Not a Project, File No. PP17-009, Staff Reports, Assessments, Annual Reports, and Informational Memos that involve no approvals of any City action. (Finance)
Memorandum
Resolution
Attachments
2.10 25-366 Oracle Master Agreement for Software Licenses and Support Services.
Recommendation: Approve the Oracle Master Agreement to enable issuance of purchase orders for Oracle software licenses and support services, subject to the appropriation of funds.
CEQA: Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. (Finance)
Memorandum
Agreement
Attachments
April 15, 2025City Council Amended Agenda
2.11 25-367 Actions Related to the Purchase Order with Duke's Root Control, Inc. for Chemical Root Treatment Services of Sanitary Sewer Lines.
Recommendation: Adopt a resolution authorizing the City Manager or her designee to:
(a) Execute a purchase order with Duke's Root Control, Inc. (Elgin, IL) for chemical root treatment services of sanitary sewer lines beginning on or about April 8, 2025, and ending on or about April 7, 2026, for a not-to-exceed amount of $401,279; and
(b) Exercise up to six one-year options to extend the term of the purchase order with the last option ending on or about April 7, 2032, subject to the appropriation of funds.
CEQA: Categorically Exempt, File No. PP12-097, CEQA Guidelines Section 15301(b), Existing Facilities. (Finance)
MemorandumAttachments
2.12 25-368 Actions Related to the Purchase Order with Heritage Landscape Supply Group, Inc. for Irrigation Parts and Supplies.
Recommendation: Adopt a resolution authorizing the City Manager or her designee to exercise up to two additional one-year options to extend the term of the purchase order with Heritage Landscape Supply Group, Inc. (McKinney, TX) for irrigation parts and supplies, with the last option year ending on or about February 28, 2027, subject to the appropriation of funds.
CEQA: Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. (Finance)
MemorandumAttachments
April 15, 2025City Council Amended Agenda
2.13 25-369 Second Amendment to the Agreement with Simpligov LLC for a Business Process Automation Platform.
Recommendation: Adopt a resolution authorizing the City Manager or her designee to negotiate and execute the Second Amendment to the Agreement with SimpliGov LLC (San Francisco, CA) for a business process automation platform to add up to five additional one-year options, for a total of nine options, to extend the terms of the agreement through April 30, 2030, under the same material terms and conditions as the original agreement, subject to the appropriation of funds.
CEQA: Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. (Finance)
MemorandumAttachments
2.14 25-370 Actions Related to the Purchase Order with Softeligent, LLC for the Telecommunications Expense Management System.
Recommendation: Adopt a resolution authorizing the City Manager or her designee to amend purchase order PO 66085 with Softeligent, LLC (Scottsdale, AZ) for telecommunications expense management system to extend the term of the purchase order through June 15, 2025, and to increase the total compensation by $16,126 for a revised maximum compensation not-to-exceed $366,126, subject to the appropriation of funds.
CEQA: Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. (Finance)
MemorandumAttachments
April 15, 2025City Council Amended Agenda
2.15 25-371 Actions Related to the Purchase Order with Bay City Boiler and Engineering Company, Incorporated for Boiler Maintenance, Repair, and Installation Services.
Recommendation: Adopt a resolution authorizing the City Manager or her designee to exercise two additional one-year options to extend the term of the purchase order with Bay City Boiler and Engineering Company, Incorporated (Hayward, CA) for boiler maintenance, repair, and installation services with the last option ending on or about February 12, 2028, subject to the appropriation of funds.
CEQA: Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. (Finance)
Memorandum
Letter from TPAC received 4/16/2025 Post Meeting
Attachments
2.16 25-372 Actions Related to the Purchase Order with Santa Barbara Transportation Corporation DBA Student Transportation of America for Transportation Services to Support City Programs.
Recommendation: Adopt a resolution authorizing the City Manager or her designee to:
(a) Amend purchase order OP 66297 with Santa Barbara
Transportation Corporation DBA Student Transportation of America (Goleta, CA) for transportation services to support City programs, to increase the total compensation by $98,440 for a maximum compensation not-to-exceed $149,480 for the one-year option period ending March 31, 2026; and
(b) Exercise up to two additional one-year options to extend the term of the purchase order with the last option ending on or about March 31, 2028, subject to the appropriation of funds.
CEQA: Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. (Finance)
MemorandumAttachments
April 15, 2025City Council Amended Agenda
2.17 25-373 Agreement with Wittman Enterprises LLC for Emergency Medical Services Billing and Collection Services.
Recommendation: Adopt a resolution authorizing the City Manager or her designee to:
(a) Negotiate and execute an agreement for emergency medical services billing and collection services with Wittman Enterprises LLC (Rancho Cordova, CA) for an initial five-year term, beginning on or about April 16, 2025, wherein Wittman Enterprises LLC is paid 3.75% of the City’s net collections but will not be paid more than $1,000,000 per year, subject to the appropriation of funds.
(b) Negotiate and execute change orders as required for any unanticipated changes to the agreement with Wittman Enterprises LLC not to exceed a total amount of $100,000 during the initial term, subject to the appropriation of funds; and
(c) Exercise up to five additional one-year options to extend the term through April 16, 2035, subject to the appropriation of funds.
CEQA: Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. (Finance/Fire)
MemorandumAttachments
2.18 25-375 Funding Agreements for the 2024-2025 Transportation Fund for Clean Air and Low Carbon Transit Operations Program Grants.
Recommendation: (a) Accept and receive 2024-2025 Transportation Fund for Clean Air and Low Carbon Transit Operations Program grant funds:
(b) Adopt a resolution authorizing the City Manager or her designee to negotiate and execute retroactive grant agreements for reimbursement of work and all documents necessary to effectuate the grant agreements with the Santa Clara Valley Transportation Authority, in an amount not to exceed $2,769,649 for the following projects:
(1) For the Transportation Fund for Clean Air’s Central Transit Signal Priority along Valley Transportation Authority’s Local and Frequent Networks Project, in an amount not to exceed $921,894, with a local match of $122,600; and
(2) For the Low Carbon Transit Operations Program’s Senter Road Bus Bulb-Outs Project, in an amount not to exceed $1,847,755.
CEQA: Categorically Exempt, File No. ER24-313, CEQA Guideline Section 15301(c) Existing Facilities. (Transportation)
MemorandumAttachments
April 15, 2025City Council Amended Agenda
2.19 25-418 Boards and Commissions Appointment.
Recommendation: Approve the following Boards and Commissions appointments:
(a) Senior Citizens Commission:
(1) District 6 Seat: Appoint Barbara Bremner for term ending June 30, 2027.
(2) District 9 Seat: Appoint Emilie Highley for a partial term ending June 30, 2025 and to a subsequent four-year term from July 1, 2025 to June 30, 2029.
CEQA: Not a Project, File No. PP17-010, City Administrative Activities, resulting in no changes to the physical environment. (City Clerk)
[Rules Committee referral 4/9/2025 - Item A.1.a]
Memorandum
Memorandum - Conflicts of Interest
Applications
Attachments
2.20 25-411 Retroactive Approval of Fisher Concert Tower Lighting Sponsored by the Mayor's Office as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event.
Recommendation: As recommended by the Rules and Open Government Committee on April 9, 2025:
(a) Retroactively approve the Fisher Concert Tower Lighting scheduled on March 29, 2025 as a City Council sponsored Special Event and approve the expenditure of funds; and
(b) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Mayor) [Rules Committee referral 4/9/2025 - Item B.3]
MemorandumAttachments
• RECESS THE MEETING OF THE CITY COUNCIL AND CONVENE THE MEETING OF THE
JOINT CITY OF SAN JOSE CITY COUNCIL AND SAN JOSE HOUSING AUTHORITY
3. STRATEGIC SUPPORT
3.1 Report of the City Manager, Jennifer Maguire (Verbal Report).
April 15, 2025City Council Amended Agenda
3.2 Labor Negotiations Update.
Accept Labor Negotiations Update.
TO BE HEARD AT 9:30 A.M.
4. PUBLIC SAFETY SERVICES
5. TRANSPORTATION & AVIATION SERVICES
6. ENVIRONMENTAL & UTILITY SERVICES
6.1 25-376 Report on Bids and Award of Construction Contract for 10186 - Yard Piping Improvements Phase 3 Project at the San José-Santa Clara Regional Wastewater Facility.
Recommendation: (a) Accept the report on bids and award of construction contract to the lowest responsive, responsible bidder, Michels Trenchless, Inc., in the amount of $19,490,000, for the 10186 - Yard Piping Improvements Phase 3 Project; and
(b) Approve a 10% construction contingency in the amount of $1,949,000.
CEQA: Addendum to the Environmental Impact Report for the San José/Santa Clara Water Pollution Control Plant Master Plan (SCH# 2011052074), Yard Piping and Road Improvements Project, File No.
PP19-063. (Environmental Services/Public Works)
Memorandum
Letter from TPAC received 4/16/2025 Post Meeting
Attachments
7. NEIGHBORHOOD SERVICES
April 15, 2025City Council Amended Agenda
7.1 25-377 Columbus Park Revitalization Plan.
Recommendation: (a) Adopt a resolution adopting the Columbus Park Redevelopment Project Mitigated Negative Declaration (File No. ER20-025), for which an Initial Study was prepared, in accordance with the California Environmental Quality Act, as amended, and adopting a related Mitigation Monitoring and Reporting Program.
(b) Approve the Columbus Park Revitalization Plan.
CEQA: Mitigated Negative Declaration for the Columbus Park Redevelopment Project, File No. ER20-025. Council District 6. (Parks, Recreation and Neighborhood Services)
Memorandum
Resolution
Presentation - est. 5 minutes
Letters from the Public
Attachments
8. COMMUNITY & ECONOMIC DEVELOPMENT
9. REDEVELOPMENT – SUCCESSOR AGENCY
10. LAND USE
Notice to the public: There will be no separate discussion of Land Use Consent Calendar (Item
10.1) as they are considered to be routine by the City Council and will be adopted by one motion.
If a member of the City Council requests discussion on a particular item, that item will be removed from the Land Use Consent Calendar (Item 10.1) and considered separately.
10.1 Land Use on Consent Calendar
No Land Use items on Consent Calendar.
END OF CONSENT CALENDAR
10 Land Use - Regular Agenda
• Open Forum
Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. Members of the public may only speak at Open Forum once.
April 15, 2025City Council Amended Agenda
• Adjournment
All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection online at https://sanjose.legistar.com/Calendar.aspx or at the Office of the City Clerk at San José City Hall, 200 E. Santa Clara Street, Tower 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. Please go to the Clerk’s Records Database https://records.sanjoseca.gov/Pages/Search.aspx for the final document, or you many also contact the Office of the City Clerk at (408) 535-1260 or [email protected].
April 15, 2025City Council Amended Agenda
JOINT CITY OF SAN JOSE CITY COUNCIL AND SAN JOSE HOUSING AUTHORITY AGENDA
1:30 p.m. April 15, 2025 COUNCIL CHAMBERS • Call to Order and Roll Call
1. 25-340 Support for the Federal Fiscal Year 2026 Moving to Work Annual Plan. - TO
BE HEARD IMMEDIATELY AFTER CONSENT
Recommendation: The City Council, as the Board of Commissioners of the City of San José Housing Authority, adopt a resolution:
(a) Certifying that the Santa Clara County Housing Authority’s Moving to Work Annual Plan for the federal fiscal year 2026 is, as drafted, consistent with the direction of the City of San José’s 2020-2025 Consolidated Plan and compliant with Federal requirements; and (b) Authorizing the Executive Director of the Santa Clara County Housing Authority Board of Commissioners and the Chair of the Santa Clara County Housing Authority Board of Commissioners to execute documents required in connection with the federal Fiscal Year 2026 Moving to Work Annual Plan submittal in the name of the City of San José Housing Authority.
CEQA: Not a Project, File No. PP17-004, Government Funding Mechanism or Fiscal Activity with no commitment to a specific project which may result in a potentially significant physical impact on the environment. (Housing)
Memorandum
Resolution
Presentation - est. 5 minutes
Attachments
• Open Forum
• ADJOURN THE MEETING OF THE JOINT CITY OF SAN JOSE CITY COUNCIL AND SAN
JOSE HOUSING AUTHORITY AND RECONVENE THE MEETING OF THE CITY COUNCIL
April 15, 2025City Council Amended Agenda
ABOUT THE AGENDA
The City of San José is committed to open and honest government and strives to consistently meet the community’s expectations by providing excellent service, in a positive and timely manner, and in the full view of the public.
Welcome to the San José City Council meeting!
This Agenda contains both a Consent Calendar section for routine business items that require Council approval, and general business items arranged to correspond with San José’s City Service Areas (CSAs).
City Service Areas represent the policy-making level for strategic planning, policy setting, and investment decisions in the critical functions the City provides to the community. They are:
· Strategic Support - The internal functions that enable the CSAs to provide direct services to the community in an effective and efficient manner.
· Public Safety - Commitment to excellence in public safety by investing in neighborhood partnerships as well as prevention, enforcement, and emergency preparedness services. · Transportation & Aviation Services - A safe and efficient transportation system that contributes to the livability and economic health of the City; and provide for the air transportation needs of the community and the region at levels that is acceptable to the community. · Environmental and Utility Services - Manage environmental services and utility systems to ensure a sustainable environment for the community.
· Neighborhood Services - Serve, foster, and strengthen community by providing access to lifelong learning and opportunities to enjoy life.
· Community & Economic Development - Manage the growth and change of the community in order to create and preserve healthy neighborhoods and ensure a diverse range of employment and housing opportunities.
The San José City Council meets every Tuesday at 1:30 p.m. and Tuesday at 6 p.m. as needed, unless otherwise noted. The City Council, or less than a quorum, may adjourn any regular, special or adjourned meeting to a later date, time and place specified in the order of adjournment. If all members are absent, the City Clerk may declare the meeting adjourned to a stated date, time and place. If you have any questions, please direct them to the City Clerk’s staff seated at the tables just below the dais. Thank you for taking the time to attend today’s meeting. We look forward to seeing you at future meetings.
Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://sanjose.legistar.com/Calendar.aspx. Council Meetings are televised live and rebroadcast on Channel 26.
April 15, 2025City Council Amended Agenda
CITY OF SAN JOSE CODE OF CONDUCT FOR PUBLIC MEETINGS IN
THE COUNCIL CHAMBERS AND COMMITTEE ROOMS
The Code of Conduct is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view.
1. Public Meeting Decorum:
(a) Persons in the audience will refrain from behavior which will disrupt the public meeting. This will include making loud noises, clapping, shouting, booing, hissing or engaging in any other activity in a manner that disturbs, disrupts or impedes the orderly conduct of the meeting.
(b) Persons in the audience will refrain from creating, provoking or participating in any type of disturbance involving unwelcome physical contact. (c) Persons in the audience will refrain from using cellular phones and/or pagers while the meeting is in session.
(d) Appropriate attire, including shoes and shirts are required in the Council Chambers and Committee Rooms at all times.
(e) Persons in the audience will not place their feet on the seats in front of them. (f) No food, drink (other than bottled water with a cap), or chewing gum will be allowed in the Council Chambers and Committee Rooms, except as otherwise pre-approved by City staff.
(g) All persons entering the Council Chambers and Committee Rooms, including their bags, purses, briefcases and similar belongings, may be subject to search for weapons and other dangerous materials.
2. Signs, Objects or Symbolic Material:
(a) Objects and symbolic materials, such as signs or banners, will be allowed in the Council Chambers and Committee Rooms, with the following restrictions: § No objects will be larger than 2 feet by 3 feet.
-No sticks, posts, poles or other such items will be attached to the signs or other symbolic materials.
-The items cannot create a building maintenance problem or a fire or safety hazard. (b) Persons with objects and symbolic materials such as signs must remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. (c) Objects that are deemed a threat to persons at the meeting or the facility infrastructure are not allowed. City staff is authorized to remove items and/or individuals from the Council Chambers and Committee Rooms if a threat exists or is perceived to exist.
Prohibited items include, but are not limited to: firearms (including replicas and antiques), toy guns, explosive material, and ammunition; knives and other edged weapons; illegal drugs and drug paraphernalia; laser pointers, scissors, razors, scalpels, box cutting knives, and other cutting tools; letter openers, corkscrews, can openers with points, knitting needles, and hooks; hairspray, pepper spray, and aerosol containers; tools; glass containers; and large backpacks and suitcases that contain items unrelated to the meeting.
April 15, 2025City Council Amended Agenda
3. Addressing the Council, Committee, Board or Commission:
(a) Persons wishing to speak on an agenda item or during open forum are requested to complete a speaker card and submit the card to the City Clerk or other administrative staff at the meeting.
(b) Meeting attendees are usually given two (2) minutes to speak on any discussion item and/or during open forum; the total amount of time allocated for public testimony for each public speaker or for an agenda item is in the discretion of the Chair of the meeting and may be limited when appropriate. (California Government Code Section 54954.3; Council Policy 0-37) Applicants and appellants in land use matters are usually given more time to speak. Speakers using a translator will be given twice the time allotted to ensure non-English speakers receive the same opportunity to directly address the Council, Committee, Board or Commission.
(c) Speakers should discuss only the agenda item when called to speak for that item, and only topics related to City business when called to speak during open forum on the agenda.
(d) Speakers’ comments should be addressed to the full body. Requests to engage the Mayor, Council Members, Board Members, Commissioners or Staff in conversation will not be honored. Abusive language is inappropriate. (e) Speakers will not bring to the podium any items other than a prepared written statement, writing materials, or objects that have been inspected by security staff.’ (f) If an individual wishes to submit written information, he or she may give it to the City Clerk or other administrative staff at the meeting.
(g) Speakers and any other members of the public will not approach the dais at any time without prior consent from the Chair of the meeting.
Failure to comply with this Code of Conduct which will disturb, disrupt or impede the orderly conduct of the meeting may result in removal from the meeting and/or possible arrest.