CITY COUNCIL ACTION REQUEST
Department(s)
Parks, Recreation
and Neighborhood
Services
CEQA
Not a Project, File No.
PP17-011, Temporary
Special Events resulting in
no changes to the physical
environment.
Coordination
City Attorney's Office,
City Manager’s Budget
Office, and Public
Works
Dept. Approval
/s/
Jon Cicirelli
Council District
Citywide
CMO Approval
4/22/25
SUBJECT: Approval of “Free Use” of City Hall Rotunda for the Neighborhood Forum, Collaborative Solutions for Homelessness in San José"
RECOMMENDATION
Adopt a resolution authorizing “Free Use” for the Neighborhood Forum Collaborative Solutions for Homelessness in San José held at City Hall Rotunda on Saturday, June 7, 2025 hosted by the Department of Parks, Recreation and Neighborhood Services.
BASIS FOR RECOMMENDATION
On Saturday, June 7, 2025, the City of San José’s BeautifySJ Program will host an event in the City Hall Rotunda. This event is open to the public and occurs on a Saturday. Resolution No. 79138, Section 13.080 limits free use of the City’s facilities to each City department of up to five events per year. and the events must be open to the public and cannot occur on Saturdays. The planned event by the BeautifySJ program occurs on a Saturday, and therefore, does not qualify for free use without City Council approval.
BeautifySJ requests authorization to hold this event on a Saturday as a City “Free Use” event in the City Hall Rotunda. The public event is free and open to the public. The topic is popular for residents and City Hall Rotunda serves as a central location. Holding the event on a Saturday will allow accessibility to more members of the San José community, including Neighborhood Association leaders.
This will be our third Neighborhood Forum, "Collaborative Solutions for Homelessness in San José," designed to inform residents about the City of San José’s strategies for supporting unhoused individuals. Attendees will have the opportunity to engage with a panel of City leaders, ask questions, and learn about valuable resources to strengthen their neighborhoods, actively participate in their communities, and collaborate effectively with City government. The forum also aims to encourage involvement in volunteer opportunities and local Neighborhood Associations, fostering stronger community connections and promoting civic engagement.
COMMISSION RECOMMENDATION/INPUT
No commission recommendation or input in associated with this action.
COST AND FUNDING SOURCE
The Parks, Recreation and Neighborhood Services Department will provide onsite staff to facilitate and oversee the event in partnership with Public Works Department, Event Services Division. All costs associated with the event, including but not limited to, staffing, security, audio/visual personnel, cleaning fee, pre-planning, and post-event, etc. will be paid by PRNS/BeautifySJ.
FOR QUESTIONS CONTACT: Aurelia Bailey, Division Manager, BeautifySJ at (408) 975-7233.
COUNCIL AGENDA: 5/6/25
FILE: 25-465
ITEM: 2.8