Joint Meeting for the Rules and Open Government Committee and Committee of the Whole
City of San José
Agenda
City of San José
200 East Santa Clara Street
San Jose, CA 95113
Committee Members
David Cohen, Chair
Rosemary Kamei, Vice Chair
Pam Foley, Member
Bien Doan, Member
Domingo Candelas, Member
Committee Staff
Lee Wilcox, Assistant City Manager
Joy Rodriguez, Assistant City Clerk
Kevin Fisher, Assistant City Attorney
Rachelle Blattman, City Manager's Office
Wednesday, May 7, 2025 2:00 PM Council Chambers
For live translations in over 50 languages, please go to https://attend.wordly.ai/join/FAYU-7105 How to observe the Meeting (no public comment):
1) Cable Channel 26,
2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia
4) By phone 888 475 4499. Webinar ID: 920 4503 4798. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free) 5) By online https://sanjoseca.zoom.us/j/92045034798.
Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 16+. Certain functionality may be disabled in older browsers including Internet Explorer.
How to submit written Public Comment for items on the agenda:
1) By email to [email protected] by 8:00 a.m. the day of the meeting.
How to provide spoken Public Comment during the Committee Meeting:
Fill out a Yellow Speaker's Card and submit it to boxes at the bottom of the Chambers.
City of San José Page 1 Printed on 6/2/2025
Joint Meeting for the Rules and May 7, 2025
Open Government Committee and
Committee of the Whole
Agenda
A. City Council (City Clerk)
1. Review Final Agenda
Review May 13, 2025 Final Agenda.
a. Add New Items to Final Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
25-161
Agenda
Add Sheet
Attachments
2. Review Draft Agenda
Review May 20, 2025 Draft Agenda.
a. Add New Items to Draft Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
25-162
Attachments Agenda
Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
B. Consent Calendar
ROGC The Public Record for April 24, 2025 - May 1, 2025. (City Clerk) 25-163
1. Recommendation: Receive and file the Public Record for April 24, 2025 - May 1, 2025.
Attachments The Public Record
City of San José Page 2 Printed on 6/2/2025
Joint Meeting for the Rules and May 7, 2025
Open Government Committee and
Committee of the Whole
Agenda
ROGC Monthly Report of Activities for April 2025. (City Auditor) 25-164
2. Recommendation: Approve the Auditor’s Office Monthly Report of Activities for the month of April 2025.
Attachments Memorandum
City of San José Page 3 Printed on 6/2/2025
Joint Meeting for the Rules and May 7, 2025
Open Government Committee and
Committee of the Whole
Agenda
Retroactive Approval and Approval of Various Events Sponsored by Council District 8 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Candelas)
ROGC
25-165
3. Recommendation: 1. Retroactively approve the Community Clean-Up and Beautification scheduled on February 17, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve the George V. LeyVa Middle School Movie Night scheduled on March 28, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
3. Retroactively approve the Immigration Legal Clinic scheduled on April 3, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
4. Retroactively approve the Holly Oak Elementary School’s Dia del Niño scheduled on April 30, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
5. Retroactively approve the Overfelt High School’s Dia de Niño Community Resource Fair scheduled on April 30, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
6. Retroactively approve the Vista Verde Dumpster Day scheduled on May 10, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
7. Approve the Department of Transportation Pizza and Policy scheduled on May 15, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
8. Approve the Evergreen Estates Dumpster Day scheduled on May 31, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
9. Approve the Music in the Square Summer Series scheduled on June 6, 13, 20, and 27; July 11, 18, and 25; and August 1, 8, 15, 22 and 29, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
10. Approve and accept donations from various individuals, businesses or community groups to support the events.
11. Place the item on the May 13, 2025 City Council Agenda for action.
Attachments Memorandum from Candelas
City of San José Page 4 Printed on 6/2/2025
Joint Meeting for the Rules and May 7, 2025
Open Government Committee and
Committee of the Whole
Agenda
Retroactive Approval and Approval of Various Events Sponsored by Council District 4 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Cohen)
ROGC
25-166
4. Recommendation: 1. Retroactively approve the Community Cleanup scheduled on March 29, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve the Berryessa Safe RV Parking Site Grand Opening scheduled on April 10, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
3. Retroactively approve the District 4 Community Townhall scheduled on March 23, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
4. Retroactively approve the Berryessa Art Festival scheduled on May 10, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
5. Approve the Pride Flag Raising scheduled on June 3, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
6. Approve the District 4 Dumpster Day scheduled on June 7, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
7. Approve the District 4 Leadership Forum scheduled on June 14, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
8. Approve the Community Coffee scheduled on June 21, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
9. Approve and accept donations from various individuals, businesses or community groups to support the events.
10. Place the item on the May 20, 2025 City Council Agenda for action.
Attachments Memorandum from Cohen
C. Rules Committee Reviews, Recommendations and Approvals D. Open Forum
City of San José Page 5 Printed on 6/2/2025
Joint Meeting for the Rules and May 7, 2025
Open Government Committee and
Committee of the Whole
Agenda
Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the Committee.
E. Adjournment
The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view.
The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online.
The Levine Act requires a Party in a Proceeding before the City of San José that involves any action related to their contract, license, permit, or use entitlement to disclose any campaign contributions to City elected or appointed officials totaling more than $500 within the 12 months prior to the City decision. A Participant to a Proceeding may voluntarily report a campaign contribution. Please visit https://www.sanjoseca.gov/your-government/appointees/city-clerk/levine-act for updated forms and information.
All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.
Access the video, the agenda and related reports for this meeting by visiting the City's website.
City of San José Page 6 Printed on 6/2/2025