City Council
Policy 0-47:
Transition of
Elected
Officials
Seamless Transition
Framework for
Incoming and
Outgoing Offices
Presented by: Toni J. Taber, MMC
Purpose and Scope
- Standardize transition
processes for elected officials
- Ensure service continuity
during transitions
- Govern digital
communications, constituent
data, equipment, and access
Key Policy Components
- City-based accounts for official communications
- Constituent data centralization
- Asset inventory management
- Onboarding and offboarding procedures
- .gov domain adoption
Recommendation 1 – City-Based Accounts
- Use City accounts for social media, CRM, domains,
subscriptions
- ITD and City Clerk to have administrative access in
order to ensure City paid for data is retained by the City - Councilmembers may maintain personal accounts
Recommendation 2 – .gov Domain
Compliance
- AB 1637 mandates .gov domain by 2029
- Policy 1.7.9 updated in FY 2025-2026
- ITD and City Manager to lead transition
Recommendation 3 – Business Social Media
Accounts
- Provide business-style accounts for City use as the
primary account for constituent communications
- Administered by ITD
- Offices maintain content responsibility
Recommendation 4 – Transition
Coordination
- Led by City Clerk’s Office and coordinated with
City Manager’s office and City Departments
- City Clerk responsible for assisting with
onboarding
- City Manager responsible for orientation and
training for new officials
Recommendation 5 – Asset Inventory
-Checklist maintained by each office on a form provided by the City Clerk
- Covers tech and event-related assets
- Shared quarterly with City Clerk
- Final reconciliation and asset return for outgoing
Recommendations 6–8 – Additional
Considerations
- Legal review completed
- No exemptions post-2025 for non-City accounts
- Future evaluations to improve process
Implementation and Next Steps
- Clerk’s Office to evaluate transitions and meet with relevant departments after each transition period to debrief and provide learning opportunities to improve processes.
- Policy refinements ongoing
- Full compliance by end of 2025