COUNCIL AGENDA : 6/3/2025
FILE : 25-611
ITEM : 2.30
TO: HONORABLE MAYOR AND FROM: Toni J. Taber, MMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: May 22, 2025
SUBJECT: Retroactive Approval and Approval of Various Events Sponsored by Council District 3 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events
Recommendation
As recommended by the Rules and Open Government Committee on May 21, 2025:
(a) Retroactively approve the Earthquakes Saturday Night Lights Launch Event scheduled on April 12, 2025 as a City Council sponsored Special Event and approve the expenditure of funds; (b) Retroactively approve the District 3 Dumpster Day scheduled on April 26, 2025 as a City Council sponsored Special Event and approve the expenditure of funds; (c) Retroactively approve the Villas at 4th Community Meeting scheduled on April 28, 2025 as a City Council sponsored Special Event and approve the expenditure of funds; (d) Approve the Backesto Movie Night Event scheduled on June 6, 2025 as a City Council sponsored Special Event and approve the expenditure of funds; and (e) Approve and accept donations from various individuals, businesses or community groups to support the events.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Salas)
[Rules Committee referral 5/21/2025 - Item B.6]
ROGC AGENDA: 5/21/25
ITEM: B.6
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Carl Salas-
District 3
SUBJECT: SEE BELOW DATE: May 13th, 2025
APPROVED:
SUBJECT: RETROACTIVE APPROVAL AND APPROVAL OF VARIOUS EVENTS SPONSORED BY COUNCIL DISTRICT 3 AS CITY COUNCIL
SPONSORED SPECIAL EVENTS TO EXPEND CITY FUNDS AND
ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE
EVENTS. (SALAS)
RECOMMENDATION
1. Retroactively approve the Earthquakes Saturday Night Lights Launch Event scheduled on April 12, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve the District 3 Dumpster Day scheduled on April 26, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
3. Retroactively approve Villas at 4th Community Meeting scheduled on April 28, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
4. Approve the Backesto Movie Night Event scheduled on June 6th, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
5. Approve and accept donations from various individuals, businesses or community groups to support the events.
6. Place the item on the June 3, 2025 City Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
ROGC AGENDA: 5/21/25
ITEM: B.
The Earthquakes Saturday Night Lights Launch Event was a community event for the Washington neighborhood to celebrate the launch of the weekly futsal program that will take place at the Washington United Youth Center. The District 3 Dumpster Day served the Julian St.
James neighborhoods with dumpsters available for residents to get rid of unwanted junk keeping their neighborhoods clean. The Villas at 4th Community Meeting invited County and City stakeholders to discuss a housing site in District 3. Additionally, the Backesto Movie Night is a free event to celebrate culture with the community at a D3 park. These events were free and open to the public.
ANALYSIS
Retroactive approval and approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Carl Salas will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 3, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the May 21st, 2025 Rules Committee Agenda and the June 3rd, 2025 City Council Agenda.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.