COUNCIL AGENDA : 6/3/2025
FILE : 25-628
ITEM : 2.32
TO: HONORABLE MAYOR AND FROM: Toni J. Taber, MMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: May 29, 2025
SUBJECT: Approval of Free Use of the Janet Gray Hayes Rotunda for the Silicon Valley Pride 50th Anniversary Event Co-Hosted by Council District 9 and Silicon Valley Pride as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on May 28, 2025:
(a) Adopt a resolution authorizing “Free Use” for the Silicon Valley Pride 50th Anniversary event held at the Janet Gray Hayes Rotunda on Friday, August 29, 2025. (b) Approve the Silicon Valley Pride 50th Anniversary event scheduled on August 29, 2025 as a City Council sponsored Special Event and approve the expenditure of funds; and (c) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Foley)
[Rules Committee referral 5/28/2025 - Item B.3]
ROGC AGENDA: 05/28/202 5
ITEM: B.3
Vice Mayor Pam Foley HONORABLE MAYOR AND
CITY COUNCIL
TO: FROM:
SUBJECT : APPROVAL OF FREE USE ON DATE: 05/19/2025
FRIDAY, AUGUST 29, 2025
Approved Date
SUBJECT: Approval of Free Use on Friday, August 29, 2025, for the Silicon Valley Pride 50th Anniversary event co-hosted by Council District 9 and Silicon Valley Pride as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event.
RECOMMENDATION
1. Adopt a resolution authorizing “Free Use” for the Silicon Valley Pride 50th Anniversary event held at the Janet Gray Hayes Rotunda on Friday, August 29, 2025;
2. Approve the Silicon Valley Pride 50th Anniversary event on August 29, 2025 as a City Council Sponsored Special Event and approve the expenditure of funds;
3. Approve and accept donations from various individuals, businesses, or community groups to support the event; and
4. Place the item on the Tuesday, June 3 City Council Agenda for action.
BACKGROUND
In June 2019, the City adopted the Schedule of Fees Resolution No. 79138, Section
13.080 for Free Use of the City Hall Facility and Plaza Use. Presently, the resolution allows the City Council, Redevelopment Agency Board, and City departments to have “Free Use” of the facilities for those events that 1) qualify as official city business; 2) are free and open to the public; 3) occur on a Sunday through Friday; and 4) are booked 30 days in advance. Resolution No. 79138 does not apply to free use requests for limited capacity RSVP-only events that are not free and open to the public and as such City Council approval is required to authorize free use for the Silicon Valley Pride 50th Anniversary event on Friday, August 29, 2025.
05/19/2025
ANALYSIS
The Silicon Valley Pride 50th Anniversary event will be held on August 29, 2025, in the City Hall Rotunda. The purpose of this event is to commemorate SV Pride’s five decades of LGBTQ+ activism in Silicon Valley, beginning with a 1975 gay rights rally that evolved into the region’s largest Pride celebration. The goal of the event is to celebrate 50 years of SV Pride, amplify voices, foster unity, and promote civic engagement, inspiring attendees to participate in the weekend’s pride events in the City of Sa n José.
Approval for this event’s free use designation is required because the event will a limited capacity RSVP-only event. Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Vice Mayor Pam Foley will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 9, City departments, and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
The Gay Pride Celebration Committee of San Jose dba Silicon Valley Pride is a 501(c)(3) non-profit organization whose mission is to celebrate and advocat e for the LGBTQ+ community in the South Bay. They organize the annual Silicon Valley Pride Parade & Festival, as well as support and sponsor year-round LGBTQ+ events and initiatives. It is in Active and Good Standing with both the California Secretary of State and California Franchise Tax Board.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the May 21, 2025 Rules Committee Agenda and the June 3, 2025 City Council Agenda.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.