TO: HONORABLE MAYOR
AND CITY COUNCIL
FROM: Jon Cicirelli
SUBJECT: See Below DATE: May 19, 2025
Approved
Date:
5/30/25
SUBJECT: Authorization to Negotiate and Execute Parks, Recreation, and Neighborhood Services Fiscal Year 2025-2026 Agreements
RECOMMENDATION
Adopt a resolution, subject to the appropriation of funds by the City Council, and on such terms and conditions as deemed appropriate by the City Manager authorizing the Director or Designee of Parks, Recreation, and Neighborhood Services to apply for, accept funds, negotiate, and execute Fiscal Year 2025-2026 agreements and amendments as identified in “Delegation of Contract Authority to Department of Parks, Recreation, and Neighborhood Services Director or Designee” for the following programs and/or services:
(a) Afterschool Education and Safety;
(b) BeautifySJ Grant Program Fiscal Agent Agreement;
(c) BeautifySJ Initiative;
(1) Encampment Trash Program
(2) Litter, Trash, Illegal Dumping Service, and Graffiti Agreements; (3) Interagency Agreements;
(4) Memoranda of Understanding;
(d) Capital Improvement Program Master Consultant Projects; (e) Citywide Aquatics Program;
(f) Community Beautification and Park Maintenance Services Provider Agreements; (g) Facility Rental Agreements at Non-City Owned Sites for Department or Staff Needs; (h) Facility Use Agreements;
(1) Leisure and Recreation Fee Class Vendor Agreements; (2) Family Camp;
(3) Neighborhood Center Partner Program;
(4) Recreation of City Kids (R.O.C.K.) Program;
(5) San José Youth Empowerment Alliance;
(6) Therapeutic Services;
(7) Training and Development Program;
COUNCIL AGENDA: 6/10/25
FILE: 25-640
ITEM: 2.19
HONORABLE MAYOR AND CITY COUNCIL
May 19, 2025
Subject: Authorization to Negotiate and Execute Parks, Recreation, and Neighborhood Services Fiscal Year 2025-2026 Agreements
(i) “Friends of” PRNS Non-Profit Organization Partners; (j) Golf Course Agreement;
(k) Grantmaking Programs;
(1) Bringing Everyone’s Strengths Together;
(2) BeautifySJ Neighborhood Associations Grants Program; (3) Franklin-McKinley Children’s Initiative;
(4) Safe Summer Initiative Grant;
(5) Saint James/Urban Park Activation;
(6) Older Adult Health and Wellness (formerly Senior Health and Wellness); (7) Opioid Overdose Prevention Grant Program;
(8) Trauma to Triumph;
(l) Grant Revenue Agreements;
(m) Happy Hollow Park & Zoo;
(1) Education Programs;
(2) Private Events;
(n) Joint Use Agreements with School Districts;
(o) Leisure and Recreation Fee Class Vendor Service Agreements; (p) Little League Agreements;
(q) Mitigation Monitoring and Maintenance Support Services; (r) Neighborhood Center Partner Program;
(s) Park Concessionaires Agreements;
(t) Reimbursement Agreements;
(u) Right-of-Entry Agreements;
(v) San José Police Activities League Agreement;
(w) San José Youth Empowerment Alliance;
(1) Agreements with subcontracted agencies to implement Alliance programs; (2) Memoranda of Understanding;
(3) County of Santa Clara Agreement for Hospital-Based Intervention Program (Trauma to Triumph);
(x) County of Santa Clara Agreement for Senior Nutrition Program; (y) Sponsorship Agreements;
(z) Standard Consultant Agreements for Non-Capital Projects; (aa) Summer Food Service Program;
(bb) Revenue Agreements;
(cc) Agreements as Directed and approved in the Mayor’s Budget Messages; (dd) Memoranda of Understanding at Community Centers, Regional Parks, and Other Facilities;
(ee) Agreements Related to Employment Training and Fieldwork Opportunities; and (ff) Outdoor Recreation Legacy Partnership Grant Agreement for the Brickyard Park Project
HONORABLE MAYOR AND CITY COUNCIL
May 19, 2025
Subject: Authorization to Negotiate and Execute Parks, Recreation, and Neighborhood Services Fiscal Year 2025-2026 Agreements
SUMMARY AND OUTCOME
The delegation of authority to the Department of Parks, Recreation, and Neighborhood Services (PRNS) Director or designee to apply for, accept funds, negotiate, and execute the agreements as described in this memorandum will reduce the transactional time needed to make funding available to recipients and for the City to receive grant funds or other created revenue. PRNS shall bring forward to City Council any items that require approval for budgetary adjustments and appropriation actions necessary for such programs and services.
BACKGROUND
The City contracts with community-based organizations, school districts, and other agencies and vendors to assist with various programs that support the livability of neighborhoods, offer opportunities for individuals to enjoy life, and cultivate the healthy communities through quality programs and dynamic public spaces.
ANALYSIS
To streamline the City’s administrative process of doing business, including contract development, PRNS prepares this City Council memorandum annually to seek authorization to apply, accept, negotiate, and execute agreements. In some cases, the contract amount to be paid or received by the City exceeds the City Manager's contract authority (currently $350,000). By delegating this authority to PRNS, the administrative process of making funding available to recipients will be shortened. Additionally, the entire organization will achieve efficiency gains by significantly reducing City Council and administrative staff time dedicated to preparing and reviewing memoranda for these agreements. PRNS or designee may only exercise amendment or extension authority if the contract, as amended, is consistent with the 2025-2026 Adopted Budget and/or if City Council has taken all appropriation actions necessary to fulfill the terms of the amendment or extension.
Based on the delegation of contract authority to the PRNS Director or Designee (Attachment), PRNS requests contract authority for the Director or designee to negotiate and execute the agreements described below. Staff will coordinate with the City Attorney's Office and the City Manager's Office in developing and approving all agreements. Program lines followed by a star (*) indicate an addition or change this annual memorandum from last year.
Afterschool Education and Safety Agreements
PRNS requests contract authority for the Director or designee to negotiate and execute the agreements and amendments necessary for the Afterschool Education and Safety
HONORABLE MAYOR AND CITY COUNCIL
May 19, 2025
Subject: Authorization to Negotiate and Execute Parks, Recreation, and Neighborhood Services Fiscal Year 2025-2026 Agreements
Program. The Afterschool Education and Safety Program is funded by the State's Afterschool Education and Safety Grant, which is awarded to school districts to provide comprehensive after school programming. School districts may select the City as the Afterschool Education and Safety service provider, and therefore, an agreement is needed.
BeautifySJ Grant Program Fiscal Agent Agreement
Under the Grantmaking Programs section below, PRNS requests authority to negotiate and execute memoranda of understanding with organizations and entities in the BeautifySJ Grant Program. Due to the nature of the BeautifySJ Grant Program, the City intends to enter into a fiscal agent agreement with United Neighborhoods of Santa Clara County, or other agency, to manage the disbursement and receipt of grant funds appropriated by City Council. Almost all BeautifySJ grantees are neighborhood associations and not state-recognized entities; therefore, the City has previously contracted with United Neighborhoods of Santa Clara County to distribute grant funds to the associations and subsequently monitor grant funding during the grant cycle, including the collection of unspent grant funding. PRNS intends on continuing to contract with United Neighborhoods of Santa Clara County to be the fiscal agent for these associations. This will expedite disbursement of funds to neighborhood associations, resulting in quicker turnaround on approved neighborhood beautification projects.
BeautifySJ*
PRNS requests contract authority for the continuation of programs and services related to the BeautifySJ including developing contracts and agreements with interjurisdictional partners PRNS will likely conduct a request for proposal process to select future providers. This requested contract authority includes the following:
1. Agreements with Encampment Trash Program partners, including but not limited to current partner, San José Conservation Corps (up to $1.5M per organization);
2. Agreements with organizations, including but not limited to current creek partners, San José Conservation Corps, The Trash Punx, Keep Coyote Creek Beautiful, and South Bay Clean Creeks Coalition to address litter and trash near waterways/neighborhoods; and Agreements with organizations, including but not limited to the San José Conservation Corps (up to $750K per agency);
3. Conservation Corps to support the Neighborhood Litter Program efforts and large graffiti projects throughout the city (Up to $150K); and
4. Contracts and/or Memorandum of Agreements with interjurisdictional and government partners to address blight (graffiti, litter/trash, illegal dumping) and encampments.
Capital Improvement Program Master Consultant Projects
PRNS requests contract authority for the Director or designee to negotiate and execute the agreements and amendments necessary for the Capital Improvement Program
HONORABLE MAYOR AND CITY COUNCIL
May 19, 2025
Subject: Authorization to Negotiate and Execute Parks, Recreation, and Neighborhood Services Fiscal Year 2025-2026 Agreements
Master Consultant Projects. The long-term goal of the department is to provide excellent levels of service for park, trail, and recreation amenities that meet the needs of residents. These amenities include added park acreage, community centers, inclusive and creative play environments, sports fields, dog parks, bike parks, skate parks, community gardens, aquatics facilities, and trails to name a few. To that end, the department develops long range and strategic plans, including Greenprint/Park and Recreation Master Plan updates, Community Engagement Plans, and supporting CEQA Documents, acquires land, prepares facilities’ master plans, prepares feasibility studies, and writes grants to secure additional funds. In addition, PRNS conducts competitive procurement processes to partner with consulting firms to supplement in-house resources for these fast-moving projects.
Citywide Aquatics Program*
The Citywide Aquatics Program offers affordable aquatics services at six aquatics facilities, two of which are currently operated by a qualified provider. The pool of qualified providers was extended to June 2026 by amendment. The department plans to conduct a Request for Qualification process in Fiscal Year 2025-2026 to refresh the list of qualified providers. In addition, we have pool repair and pool maintenance contractors that the Capital Division secures to maintain the pools in optimal conditions throughout the year. The department requests contract authority for the Director or designee to negotiate and execute the agreements and amendments with the existing vendors on the currently expired list until a renewed list is established in 2025-2026, as well as negotiate and execute new contracts with pool repair and maintenance contractors.
Community Beautification and Park Maintenance Services Provider Agreements In 2024, the City conducted a Request for Qualification process to contract with organizations that have community service-oriented missions to provide basic maintenance services such as cleanup services in neighborhoods, cleanup services at parks, and graffiti abatement services. On October 30, 2024, Council approved a contract for San José Conservation Corps through June 30, 2025. The Department requests contract authority for the Director or designee to negotiate and amend the San Jose Conservation Corps contract to include an additional $250,000 for the 2025-2026 fiscal year, which will increase the total amount of the contract to $500,000.
Facility Rental Agreements at Non-City Owned Sites for Department or Staff Needs * Due to the large number of staff and lack of appropriately sized city-owned venues for departmentwide meetings and events, PRNS requests contract authority for the Director or designee to negotiate and execute facility rental agreements for department and staff needs at non-City sites such as Mexican Heritage Plaza, Sharks Ice, Fourth Street Summit Center, Martial Cottle Park, Top Golf, etc.
HONORABLE MAYOR AND CITY COUNCIL
May 19, 2025
Subject: Authorization to Negotiate and Execute Parks, Recreation, and Neighborhood Services Fiscal Year 2025-2026 Agreements
Facility Use Agreements
PRNS requests contract authority for the Director or designee to negotiate and execute facility use contracts and amendments to offer programs at City and non-City sites for the following programs: Neighborhood Center Partner Program, San José Youth Empowerment Alliance, Leisure and Recreation Program, Department Training and Development Programs, Family Camp, After School Education and Safety, Recreation of City Kids (R.O.C.K) Afterschool Program, and the County of Santa Clara Probation Department grant program.
“Friends of” PRNS Non-Profit Organization Partners*
Several non-profit organizations have been created with the mission of sponsoring, enhancing, and financially supporting the department and its programs. PRNS requests authority for the Director or designee to negotiate and execute agreements and amendments with supportive non-profit organizations, including but not limited to Friends of Family Camp, Guadalupe River Park Conservancy, Happy Hollow Foundation, San José Parks Foundation, Friends of Grace, and Youth Connections Foundation.
Golf Course Agreement
In 2022-2023, PRNS conducted a competitive process to award a contract to lease and operate all three of the City’s golf courses. The contract was awarded to CourseCo, Inc. who began to operate all three courses in April 2023. The department requests contract authority to negotiate and execute contracts and amendments as necessary, consistent with the 2025-2026 Adopted Budget, with CourseCo, Inc., to operate Rancho del Pueblo, Los Lagos, and San José Municipal Golf Courses.
Grantmaking Programs
PRNS requests contract authority for the following grantmaking programs to provide funding to community-based nonprofits, schools, neighborhood groups: BeautifySJ Neighborhood Association Grant, Bringing Everyone's Strengths Together Grant, Franklin-McKinley Children’s Initiative Grant, Safe Summer Initiative Grant, Saint James/Urban Park Activation Grant, Older Adult Health and Wellness (formerly Senior Health and Wellness) Grant, and Opioid Overdose Prevention Grant.
Grant Revenue Agreements
PRNS requests contract authority for grant opportunities that staff identify throughout the year, which support the department’s programs and objectives. Such awards will only be received if the Director or designee has determined the department is able to provide the services and comply with any additional requirements associated with the grant funds.
HONORABLE MAYOR AND CITY COUNCIL
May 19, 2025
Subject: Authorization to Negotiate and Execute Parks, Recreation, and Neighborhood Services Fiscal Year 2025-2026 Agreements
Examples of past revenue grants that conform to these provisions include agreements for:
• Capital projects from the federal Department of Interior and from the Santa Clara Valley Open Space Authority
• San José Youth Empowerment Alliance from the federal Department of Justice and the State of California
• BeautifySJ Initiative from Valley Water
• Recreation Division therapeutic services and teen centers from the County of Santa Clara Probation Department
Happy Hollow Park & Zoo
PRNS requests contract authority for the Director or designee to negotiate and execute the agreements necessary to implement the overall revenue generating strategy and ongoing support of Happy Hollow Park & Zoo programs, including the following items.
1. Education Program: This is a revenue-generating program that contributes to Happy Hollow Park & Zoo's cost-recovery model. The department contracts with school districts and other entities as a requirement for allowing the Happy Hollow Education Program to conduct fee-based programs at non-City sites.
2. Private Events: Delegation of authority will allow the department to enter into event agreements that include catering or entertainment components provided by Happy Hollow Park & Zoo’s food and beverage service.
Joint Use Agreements with School Districts
PRNS requests contract authority for the Director or designee to negotiate, execute and amend a joint use agreement with local school districts. This can include agreements regarding joint use of school grounds, buildings, park and trail segments that include but are not limited to the following: Cupertino Union School District (Saratoga Creek Trail at Murdock Elementary School) to continue joint use and operation of a trail segment on school district-owned lands. The joint use agreements allow the department to maintain trails on school district property for educational and recreational purposes.
Leisure and Recreation Fee Class Vendor Service Agreements PRNS requests contract authority for Leisure and Recreation Fee Class Vendor Service Agreements. The City has an ongoing Request for Qualifications process to qualify and select vendors that will provide fee-based recreation leisure classes at City community centers. Historically, all vendor agreements have been 100 percent supported by participant fees. In some cases, these fees have been subsidized by the City’s budgeted scholarship allocations, which support equity and access for high need participants. Vendors are expected to provide recreational and leisure programming as a significant element in the department’s revenue generation efforts; however, prospective flexibility is requested here to permit the full subsidization of participant fees by the City in high need areas, subject to City Council approval or direction. Little
HONORABLE MAYOR AND CITY COUNCIL
May 19, 2025
Subject: Authorization to Negotiate and Execute Parks, Recreation, and Neighborhood Services Fiscal Year 2025-2026 Agreements
League Agreements
PRNS requests contract authority for Little League agreements for their use of fields at City parks. As part of the agreements, the leagues compensate the City for their use of the space, support the maintenance of the fields, and contribute minor capital funds for improving the fields.
Neighborhood Center Partner Program
PRNS requests contract authority for the Neighborhood Center Partner Program to provide priority services in education and digital literacy, economic and stabilization opportunities, safe and welcoming communities, and health and wellness services. The department will offer non-exclusive use of either an entire neighborhood center or a portion of a neighborhood center in exchange for programming and community services that primarily serve San José residents and align with these priorities.
Park Concessionaires
PRNS requests contract authority for concessionaires in City parks and community centers. The department will establish a pool of pre-qualified concessionaires to sell food products, merchandise, or other concession services. All concessionaires will be issued special permits and are required to follow all environmental and public health requirements. Locations, hours, and types of concessions will be determined by mutual agreement between the department and the concessionaire.
Reimbursement Agreements
PRNS requests contract authority to reimburse the City for any costs that are paid in advance to complete projects in coordination with public or private entities.
Reimbursable costs may include, but are not limited to, staff time, materials, and direct funds that are provided up front to complete a project within or across multiple departments.
Right-of-Entry Agreements
PRNS requests contract authority for agreements with municipalities and other entities to complete mandatory site improvements on City property, as well as for reasons that staff identify throughout the year, which support the department’s programs and objectives.
San José Police Activities League
PRNS requests contract authority with the San José Police Activities League for the maintenance of the Police Activities League Stadium fields, coordination of facility use and activities, the establishment of fees, and the provision of non-profit support and development.
HONORABLE MAYOR AND CITY COUNCIL
May 19, 2025
Subject: Authorization to Negotiate and Execute Parks, Recreation, and Neighborhood Services Fiscal Year 2025-2026 Agreements
San José Youth Empowerment Alliance
PRNS requests contract authority for agreements to implement the San José Youth Empowerment Alliance’s Strategic Work Plan. This includes:
1. Agreements with subcontracted agencies to implement San José Youth Empowerment Alliance programs;
2. Memoranda of Understanding for partner agency participation in San José Youth Empowerment Alliance Technical Team meetings;
3. Agreements with the County of Santa Clara to implement the hospital-based intervention program, Trauma to Triumph; and
4. Agreements with agencies who provide tattoo removal services as part of the Clean Slate Tattoo Removal Program.
Senior Nutrition Program
PRNS requests contract authority for the Director or designee to negotiate and execute a joint provision agreement between the County of Santa Clara and the City of San José which funds a portion of the budget needed to provide healthy meals to older adults at several community center locations.
Sponsorship Agreements
PRNS requests contract authority for the Director or designee to negotiate and execute agreements to create partnerships with foundations, corporations, businesses, individuals, and organizations that enhance the department’s ability to provide quality public spaces and recreational opportunities for San José residents and visitors. The department recognizes that securing sponsorship revenue opportunities is a path to supporting program and operations sustainability, with the PRNS Sponsorship Policy providing guidelines for entering sponsorship agreements with groups who are interested in providing financial or in-kind services in exchange for sponsor recognition at PRNS sites, events, and in PRNS media.
Standard Consultant Agreements for Non-Capital Projects PRNS requests contract authority for consultant agreements for non-capital projects.
The department conducts competitive procurement processes that yield one or more qualifying consulting firms that may be engaged to work on a variety of projects that are non-capital in nature. Examples of procurements that conform under the agreement provisions include Mitigation Monitoring and Park Maintenance Support Services, Park Impact Ordinance and Parkland Dedication Ordinance Fees Review and Assessment, Guadalupe River Park Operational Support Study, Program Evaluation Consultant, and Fund Development Consultant.
Summer Food Service Program
PRNS requests contract authority for the Director or designee to negotiate and execute agreements for the implementation of the Summer Food Service Program. The department will participate in the Summer Food Service Program to ensure that low- income children continue to receive nutritious meals when school is not in session.
HONORABLE MAYOR AND CITY COUNCIL
May 19, 2025
Subject: Authorization to Negotiate and Execute Parks, Recreation, and Neighborhood Services Fiscal Year 2025-2026 Agreements
Meals will be provided at department programs with services provided by the City or subcontracted meal providers. Costs for these services are reimbursed from the United States Department of Agriculture and/or the California Department of Education.
Revenue Agreements
PRNS requests contract authority for the Director or designee to negotiate and execute agreements and amendments for revenue that staff identify throughout the year, which support the department’s programs and objectives. Examples of past revenue agreements that conform to these provisions are the agreement for parking surface lot management services with DBH San José, LLC dba San José Giants and the license agreement with Pacific Gas and Electric Company for making certain City property available during public safety power shutoff events.
Agreements as Directed in the Mayor’s Budget Messages
PRNS requests contract authority for the Director or designee to negotiate and execute the agreements necessary for implementation of any City Council-directed contracts provided through budget documents included in the City Council-approved Mayor’s Budget Messages, including addenda.
Memoranda of Understanding at Community Centers, Regional Parks, and Other Facilities
PRNS requests contract authority for the Director or designee to negotiate and execute memoranda of understanding and amendments necessary with agencies who provide volunteer service programs and service-learning opportunities at community centers, regional parks, and other facilities where programming may be delivered. An example agency is Santa Clara University which provides volunteers for senior services, therapeutics, and other PRNS programs. Additionally, the department requests contract authority for the Director or designee to negotiate and execute memoranda of understanding and amendments necessary to allow agencies to provide free services through PRNS-based programs at locations, such as community centers, regional parks, and other facilities where programming may be delivered. An example of free service includes, but is not limited to, health screening mobile services for the families of teen center participants.
Agreements Related to Employment Training and Fieldwork Opportunities PRNS requests contract authority providing employment training and fieldwork opportunities where no compensation is involved. Examples of past agreements that conform to these provisions are the non-paid employment training worksite agreement with the County of Santa Clara Social Services Agency and the counseling psychology supervising fieldwork agreement with Santa Clara University.
Outdoor Recreation Legacy Partnership Grant Agreement for the Brickyard Park Project PRNS requests authority to accept the Outdoor Recreation Legacy Partnership grant of $4.5M and the contract authority for the Director or designee to negotiate and execute a
HONORABLE MAYOR AND CITY COUNCIL
May 19, 2025
Subject: Authorization to Negotiate and Execute Parks, Recreation, and Neighborhood Services Fiscal Year 2025-2026 Agreements
grant agreement, and all other necessary and/or ancillary documents as part of the U.S.
Federal Government, Department of Interior via the Land and Water Conservation Fund Program’s Outdoor Recreational Legacy Partnership in an amount not to exceed $4.5 million for the Brickyard Park project. The grant will supplement and support the design and construction of a 1.36-acre park that includes a sports court, playgrounds, plaza, fitness stations and related site furniture and landscaping per the park’s approved Master Plan.
EVALUATION AND FOLLOW-UP
No additional follow up actions with the City Council are expected. Staff will monitor the impact of these actions and report any issues to the City Council as needed.
COORDINATION
This memorandum has coordinated with the City Attorney's Office and the City Manager’s Budget Office.
PUBLIC OUTREACH
This memorandum will be posted on the City’s Council Agenda website for the June 10, 2025 City Council meeting.
COMMISSION RECOMMENDATION AND INPUT
No commission recommendation or input is associated with this action.
CEQA
Not a Project, File No. PP17-001, Feasibility and Planning Studies with no commitment to future actions.
Not a Project, File No. PP17-002, Consultant Services for design, study, inspection, or other professional services with no commitment to future action.
Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment.
HONORABLE MAYOR AND CITY COUNCIL
May 19, 2025
Subject: Authorization to Negotiate and Execute Parks, Recreation, and Neighborhood Services Fiscal Year 2025-2026 Agreements
Not a Project, File No. PP17-004, Government Funding Mechanism or Fiscal Activity with no commitment to a specific project which may result in potentially significant physical impact on the environment.
Not a Project, File No. PP17-006, Grant Application with no commitment or obligation to enter into an agreement at the time of application.
Categorically Exempt, File No. ER22-245. CEQA Guidelines Section 15332, Infill Development Projects.
PUBLIC SUBSIDY REPORTING
This item does not include a public subsidy as defined in section 53083 or 53083.1 of the California Government Code or the City’s Open Government Resolution.
/s/
JON CICIRELLI
Director of Parks,
Recreation and Neighborhood Services
For questions, please contact Lois Varga, Administrative Officer, Parks, Recreation and Neighborhood Services Department, at [email protected].
ATTACHMENT: Delegation of Contract Authority to Department of Parks, Recreation, and Neighborhood Services Director or designee
ATTACHMENT
Delegation of Contract Authority to Department of Parks, Recreation, and Neighborhood Services Director or Designee
PROGRAM/
FUNCTION AGREEMENT DESCRIPTION
TYPE OF CONTRACT
(REVENUE, NO
MONETARY EXCHANGE,
OR PAID BY THE CITY)
2025-2026 CONTRACT
AUTHORITY
Afterschool
Education and
Safety
Grant revenue agreements to provide after
school recreation programs and facility use
agreements with school districts.
Revenue Up to $600,000 per agreement
BeautifySJ
Grant Fiscal
Agent
Fiscal agent agreement with United
Neighborhoods of Santa Clara County.
Paid by the City Up to $400,000 per agreement
BeautifySJ
Encampment Trash Program – Agreements with
Encampment Trash Program Partners Paid by the City Up to $1.5M per agreement Litter Trash near Waterways – Agreements to
address litter and trash near waterways; San
Jose Conservation Corps to collect trash and
debris near waterways.
Paid by the City Up to $750,000 per agreement
Anti-Litter – Agreements to address
Neighborhood Litter Program efforts and large
graffiti projects throughout the City.
Paid by the City Up to $150,000 per agreement
Capital
Improvement
Program
Consultant
Agreements with consultants to provide
landscape architecture, architectural, community
planning, environmental, and engineering
support services for the development of parks,
trails, and recreational and community facilities.
Paid by the City Up to a total of $1,500,000 per
agreement
Community
Beautification
and Park
Maintenance
Services
Agreements for basic park support, maintenance
services, and workforce development to further
the department’s goals and objectives.
Paid by the City
Up to $1,600,000 per
agreement per year
ATTACHMENT
Delegation of Contract Authority to Department of Parks, Recreation, and Neighborhood Services Director or Designee
Citywide
Aquatics
Services
Agreements with service providers and pool
repair, maintenance vendors at City-owned
pools.
Revenue
Up to a total of $50,000 per
agreement
Facility Use
Family Camp - Agreements with other entities
for the use of the facilities at Family Camp.
Revenue
Up to $25,000 per agreement;
no limit on in-kind donations
Leisure and Recreation Fee Classes -
Agreements with school districts and other
entities for the use of non-City facilities to
support department programs, trainings,
classes, and camps.
Paid by the City
Up to a total of $25,000 per
agreement
Neighborhood Center Partner Program -
Agreements with community partners to deliver
services in neighborhood and community center
facilities not regularly operated by the
department. These agreements differ from
agreements for operation of community centers
as community partners enter into these
agreements as members of the community
rather than as a qualified partner.
Revenue
Up to a total of $15,000 per
agreement
R.O.C.K. Afterschool Program - Facility use
agreements with school districts to offer the
after-school program at their sites.
Paid by the City
Up to a total of $120,000 per
agreement
Therapeutic Services - County of Santa Clara -
Adult Probation Department - City providing
facility(s) to the County to conduct peer support
groups through its “Family of Friends” Program
Revenue
Up to $22,800 per agreement
San José Youth Empowerment Alliance
(SJYEA) - Facility use agreements with non-City
agencies to provide space for urgent SJYEA
programming and Tech Team meetings.
Paid by the City Up to a total of $15,000 per
agreement
Friends of
PRNS Non-
Profits
Agreements with non-profit organizations
created to support the department.
Paid by the City
Up to $350,000 per agreement
ATTACHMENT
Delegation of Contract Authority to Department of Parks, Recreation, and Neighborhood Services Director or Designee
Golf Course
Agreements with CourseCo, Inc. to lease and
operate Rancho del Pueblo Golf Course, Los
Lagos Golf Course, and San José Municipal
Golf Course.
Revenue
Up to $2,000,000 per
agreement
Grantmaking
Programs
BeautifySJ Neighborhood Association Grant -
Memoranda of understanding with resident-
based groups to build community and beautify
public spaces.
Paid by the City
Up to $5,000 per agreement
Bringing Everyone's Strengths Together Grant -
Agreements that support the efforts of the
San José Youth Empowerment Alliance.
Paid by the City
Up to a total of $3,400,000
Franklin-McKinley Children’s Initiative Grant -
Agreement to support place-based summertime
educational, enrichment, and recreational
opportunities for Santee neighborhood youth
ages 6-14 and their families.
Paid by the City
Up to $40,000 per agreement
Safe Summer Initiative Grant - Agreements that
support summer activities and programming for
youth.
Paid by the City
Up to a total of $650,000
Saint James/Urban Park Activation Grant- Grant
agreements to activate parks and public spaces.
Paid by the City
Up to $1,000,000 per
agreement
Older Adult Health and Wellness Grant -
Agreements to improve health and wellness for
seniors ages 60 and up.
Paid by the City
Up to a total of $600,000
Opioid Overdose Prevention Grant -
Agreements that support the City's opioid
remediation efforts through the National Opioid
Settlement Agreements.
Paid by the City
Up to a total of $900,000
Grant Revenue
Grant revenue agreements to support the goals
and objectives of the department.
Revenue
Up to $5,000,000 per year per
agreement
Happy Hollow
Park & Zoo
Happy Hollow Education
Programs - Agreements with school districts or
other entities to allow Happy Hollow Park & Zoo
Revenue
Up to a total of $5,000 per
agreement
ATTACHMENT
Delegation of Contract Authority to Department of Parks, Recreation, and Neighborhood Services Director or Designee
to conduct and receive revenue for programs on
non-City property.
Happy Hollow Private Events - Revenue
agreements to reserve areas of Happy Hollow
Park & Zoo and provide catering or other
amenities.
Revenue Up to $320,000 per agreement
Joint Use
Agreement
Agreements with local school districts to
continue to jointly use and operate on school
district-owned lands.
No monetary exchange
Little League
Agreements with local Little Leagues for the use
of playing fields, concession, and storage areas
at City parks.
Revenue
Up to $5,000 per agreement
Leisure and
Recreation Fee
Class Vendor
Vendor agreements to provide recreation and
leisure classes. Paid by the City Up to $750,000 per agreement Neighborhood
Center Partner
Program
Agreements with qualified partners for non-
exclusive use of either an entire neighborhood
center or a portion of a neighborhood center in
exchange for programming and community
services that primarily serve San José residents
and align with City priorities.
No monetary exchange
Park
Concessionaires
Concessionaire agreements with vendors to
provide concessions in City parks.
Revenue
Up to a total of $100,000 per
agreement
Reimbursement
Reimbursement agreements with public and
private entities to offset costs paid initially by the
department for support of various programs and
projects.
Paid by the City
Up to a total of $500,000 per
agreement
Right-of-Entry
Agreements with municipalities and other
entities to complete mandatory site
improvements on City property.
No monetary exchange
ATTACHMENT
Delegation of Contract Authority to Department of Parks, Recreation, and Neighborhood Services Director or Designee
San José Police
Activities
League
Agreement for maintenance of the fields,
coordination of facility use and activities,
establish fees, and to provide non-profit support
and development in partnership with the Police
Activity League Board.
Paid by the City Up to a total of $300,000
San José Youth
Empowerment
Alliance
(SJYEA)
Grant revenue – Agreements with
subcontractors for the SJYEA. Paid by the City Up to $3,000,000 per year per agreement
SJYEA and BEST Evaluation Consultant –
Agreements with evaluation consultants to
assess SJYEA and BEST-related programs and
services.
Paid by the City Up to $500,000 per agreement
Memoranda of understanding – for agency
participation in SJYEA Technical Team
meetings.
No monetary exchange
County of Santa Clara Trauma to Triumph
Program – An agreement between the City and
County to
deliver a hospital-based intervention program.
No monetary exchange
Senior Nutrition
Program
(County of
Santa Clara
Agreement)
Joint provision agreement of a nutrition program
for seniors. Revenue City estimates receipt of
up to $3,400,000
Sponsorships
Agreements with public and private entities to
accept in-kind and/or direct financial support for
department programs and services in exchange
for sponsorship opportunities.
Revenue
Up to a total of $320,000 per
agreement
Standard
Consultant
Standard consultant agreements with qualified
providers for non-capital projects.
Paid by the City
Up to a total of $500,000 per
agreement paid by City
ATTACHMENT
Delegation of Contract Authority to Department of Parks, Recreation, and Neighborhood Services Director or Designee
Summer Food
Service
Program
Agreements with the California Department of
Education to participate in the program and
agreements with subcontractors to administer
the operation of the program.
Revenue and Paid by the
City
Up to $75,000 paid to the City
and up to $75,000 paid by the
City to subcontractors
Revenue
Agreements
Revenue agreements and applications to
support the goals and objectives of the
department.
Revenue
Up to $3,000,000 per
agreement
Agreements as
Directed in the
Mayor’s Budget
Messages
Agreements necessary for implementation of
any City Council-approved contracts directed in
the Mayor’s Budget Messages
Paid by the City Amount directed by City Council
Memoranda of
Understanding
at Community
Centers,
Regional Parks,
and Other
Facilities
Memoranda of understanding with agencies who
provide volunteer service programs and free
services at community centers, regional parks,
and other facilities
No monetary exchange
Agreements
Related to
Employment
Training and
Fieldwork
Opportunities
Agreements with agencies that provide
employment training
and fieldwork opportunities where no
compensation is involved.
No monetary exchange
Grant
Acceptance and
Contract
Authority
Agreement to accept grant for the Outdoor
Recreation Legacy Partnership Grant
Agreement for Brickyard Park Project and
contract execution authority
Revenue and Paid by the
City
Up to $4,500,000